MMHE IDIQ SOW_11FEB25.pdf

CUI

Statement of Work (SOW) for

Munitions Materiel Handling Equipment (MMHE)

11 FEB 2025

WARNING NOTICES:

DISTRIBUTION STATEMENT F: Further dissemination only as directed by AFLCMC/EBDA, 102 West D Ave, Bldg. 11, STE 400, Eglin AFB, FL 32542‐6883, or higher DoD authority.

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C. SEC.2751, et. seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App 2401 et. seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

DESTRUCTION NOTICE: Destroy by any method that will prevent disclosure of contents or reconstruction of the document.

Controlled by: AFLCMC Controlled by: EBDA CUI Category: PROCURE/CTI Distribution/Dissemination Controls: Distribution C POC: SMSgt Joshua Stifter/ MSgt Scott Peterson PHONE: 850-883-3619/803-883-3637

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

1. Background: The Munitions Materiel Handling Equipment (MMHE) focal point is contract driven enterprise that focuses on meeting field level needs for all munitions support.

MMHE utilizes in house mechanical engineers and project managers to develop prototype equipment, supporting munitions handling, loading, and maintenance throughout the DoD.

2. Scope: The objective of this requirement is to provide munition support and handling equipment. MMHE supports various bases domestically and internationally. Assembly of munition support equipment will require manufacturing, refurbishment, pre-production process and limited prototype production.

3. Technical Requirements and Task: The Contractor shall provide manufacturing and delivery for all MMHE equipment and support as prescribed in the technical and management requirements outlined in this SOW. The contractor shall provide personnel, hardware, materials, support, and delivery needed for duration of the IDIQ. The contractor will be required to perform all necessary functions related to this requirement.

3a. Equipment Overhaul The contractor shall ensure to provide reliable assembly and disassembly processes. Must have access to proper tooling and material, inclusive but not limited to basic hand tools, torches, pressed pins, rivets (both blind and solid). Disassembly of equipment may require use of the heating process for the removal of paint.

3b. Equipment Manufacturing Fabricating piece parts shall be performed through the use of equipment listed below.

• CNC milling machine (minimum 24in x 36in x 12in build volume)

• CNC lathe (minimum 14in x 36in)

• Waterjet 4ft x 4ft

• Press Break (minimum 36in length with capacity for 3/16in mild steel)

• Drill Press

• Band Saw

• Measuring tools capable of reading .001in over at least 24in

• Cage Blocks

• Angle Measurements

• Inside and outside micrometer gauges reading .0001in

Welding shall be performed using required capabilities. All welds will be required to conform to AWS D1.1/D1.1M-2020.

• Metal Inert Gas (MIG) up to ½in steel and 3/8in aluminum

• Tungsten Insert Gas (TIG) up to ¼in aluminum.

Hardening shall be performed based on the required need and perform hardness testing.

3c. Equipment Preparation The contractor shall perform sand blasting for assembled equipment. The contractor shall have the ability to perform Surface Preparation and cleaning. Cleaning process must be inclusive of cleaning the metal for surface plate, degreasing parts after machining, removal of rust, oil, sharp edges, and debris.

3d. Equipment Finishing The contractor shall perform plating. Plating includes aluminum anodizing, or chemical conversion coating. The contractor shall perform passivation which will be required for Stainless steel machined parts. The contractor shall perform a thorough paint process using the listed required paint.

• Primer all Exterior surfaces and edges IAW MIL-PRF-23377. TYPE I OR TYPE II, CLASS C1, C2, OR N.

• Paint all Primed surfaces IAW MIL-PRF-85285, TYPE II, COLOR GRAY, COLOR

NO. 26173 IAW AMS-STD-595.

3e. Manufacturing Completion Contractors will be required to perform Proof Loading for equipment upon completion.

Contractors shall proof load equipment ranging from 1,000 to 10,000 pounds in a vertical direction. Equipment will consist of large steel or steel concrete filled boxes.

Non-Destructive Evaluations (NDE) shall be performed on critical steel welds. Equipment requiring NDE will be identified through the note of, MAGNETIC PARTICLE

INSPECTION PER ASTM E1444/E1444M-22. ACCEPTANCE CRITERIA PER MIL-

STD-1907, GRADE A, TABLE III.

Contractors shall provide storage for equipment up to a maximum of 12 prototypes.

Equipment must be stored inside a non-climate-controlled warehouse. Contractor shall be responsible for the security of all equipment.

3f. Refurbishment Efforts The contractor shall provide refurbishment support for required equipment in accordance with the applicable Statement of Work (SOW). Necessary refurbishments shall require disassembly, cleaning, sandblasting, painting, plating, protective coat application, stenciling, testing, repair, welding, bending, and cutting., Refurbishments will also require the fabrication of piece parts and dunnage, component purchases, re-assembly, and disposal of discarded materials.

In the event the Government requires the refurbishment of equipment the Contractor shall modify support and handling equipment that contains obsolete material and or process. The Contractor shall propose alternative material and process via TEM process to AFLCMC/EBDS for all refurbishment efforts.

3g. Prototype/New Production The contractor shall manufacture prototypes and new production munitions support and handling equipment as required by task or delivery orders. Prototypes must be assembled and manufactured to the drawing specifications and the SOW provided by the Government.

New production efforts will include prototype hardware sometimes listed as 1st Article/Physical Configuration Audit (PCA) units and could include multiple production units. Support and handling equipment requiring 1st Article PCA would require a manufacturing process including machining, painting, cleaning, application of protective coatings, sandblasting, stenciling, leak testing, welding, bending, cutting, metal fabrication, assembly and stamping efforts. Contractor will be required to perform inspection, ordering and stocking of all material required to perform prototype production.

3h. Calibration The contractor shall maintain a calibration system in accordance with ANSI/NCSL Z540.3.

The calibration system shall control the accuracy of measuring and test equipment, and measurement standards, used to ensure that products delivered to the Government comply with all contracts technical specifications. The calibration system shall prevent inaccuracy by ready detection of deficiencies and timely positive action for their correction. Contractors who operate and maintain calibration laboratories or subcontract to outside calibration laboratories shall ensure compliance with requirements of ISO/IEC 17025:2017, General Requirements for the Competence of Testing and Calibration Laboratories.

4. Program Management: The Contractor shall designate a Program Manager (PM) who will be responsible for product assembly, and logistics of delivery. The PM shall be prepared to present and discuss requirements to the Government upon request. PMs shall attend Contract Program meetings at the direction of the Government. Meetings will be teleconferences held monthly. The Government has the right to modify the frequency, and attendance as needed during the performance of the IDIQ.

4a. Delivery/Shipping The Contractor shall be responsible for the logistics and delivery of all equipment. Contractor must ensure delivery personnel has base access and knowledge of utilizing Commercial Delivery gates. Contractor shall have the ability to effectively complete shipment to designated bases within the United States, inclusive of Alaska and Hawaii and to designated international bases. The contractor shall comply with regulations set forth for shipping requirements in accordance with MIL-STD-2073-1E_Change 4, Level A packaging.

Contractors shall have the ability to ship equipment domestically and internationally ranging in size/weight of 10ft W x 20ft L x 8ft H with a gross weight, up to but not limited to 10,000lbs. All equipment will be inspected by Government personnel upon delivery, any deficiencies will be presented through the Contracting Officer to the Program Manager.

The contractor shall submit proof of delivery to a designated org box. Submission for proof of delivery must be submitted within ten business days of completing delivery.

4b. Quality Assurance The contractor shall establish and maintain a Quality Management System (QMS) that meets the requirements of ISO 9001, latest revision. The quality system shall ensure control of purchase orders and the delivery of equipment that complies with all technical requirements.

Contractor shall implement corrective failure modules analysis and corrective action systems.

Contractor must conduct inspection on completed equipment and a method for tracking deliveries. Contractors are required to establish procedures for feedback of field performance. Contractors shall provide proof of Quality Assurance processes and practices upon delivery of manufactured prototypes for the validation/verification processes upon receipt.

The contractor shall provide Quality Assurance Reports which must contain manufacturing process, materials, and techniques, showing guidelines were followed for each prototype based on ISO 90001. All reports must follow the format of materials used, welding process followed, meeting drawing specifications, confirmation of accurately meeting drawing dimensions, and closing with the Contractor confirming all equipment was manufactured correctly based off the drawings.

4c. Configuration Management The contractor shall establish, document, and maintain a Configuration Management (CM) System for control of all configuration documentation, physical media, and physical parts representing or comprising the product, which includes accountability of control for Level III, Distribution C drawings, in accordance with ASME Y14.100 and ASME Y14.5-2018, this is also inclusive of Computer Aided Designs (CAD). CAD will be utilized for larger intricate equipment.

As part of the CM process, the contractor shall submit any class deviations, waivers, and or Value Engineering Change Proposals (VECPs) and Engineering Change Proposals (ECP) for Government Configuration Control Board approval. All waivers, deviations, VECPS and ECP letters of approval or disapproval will be retained at the procuring Contracting Office, AFLCMC/EBDA, Eglin AFB.

4d. Risk Management The contractor shall establish and maintain a risk management program to continuously identify, analyze, mitigate, monitor, and report system engineering process, product, technology, manufacturing, cost, schedule, and other program risks. Risk management process results shall be used for continual improvement and risk reduction. Program risks must be assessed and managed at the appropriate level. The contractor shall establish and maintain a risk management program using the method defined in the Risk Management Guide for DoD Risk, Issue, and Opportunity Management Guide for Defense Acquisition Programs. Risk status shall be presented at technical and program management reviews.

The contractor shall provide a Supply Chain Risk Management (SCRM) plan and execute a SCRM program that integrates with the overall risk management framework for MMHE. The contractor shall identify, assess, plan for, and mitigate actual or potential threats, vulnerabilities, and disruptions to the Air Force’s supply chain throughout the lifecycle to ensure mission effectiveness. The contractor shall inform and include the Government in any mitigations or alterations to the program. The SCRM program shall address the broad spectrum of supply chain risks that have the potential to jeopardize the integrity of products, services, people, and technologies; compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and drive material cost increases to the program. The contractor shall develop and execute processes for identifying supply chain risks as early as possible; the persistent and comprehensive tracking, monitoring, and re-evaluation of supply chain risks and their corresponding mitigation actions; and communicating supply chain risks to affected stakeholders and the Government. The contractor’s SCRM program and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product.

5. Security: The contractor shall implement and maintain Security I OPSEC measures as directed by the Government. The contractor shall comply with any OPSEC requirement/clauses indicated in the contract. CONTROLLED UNCLASSIFIED INFORMATION (CUI) supersedes where designation of FOR OFFICIAL USE ONLY (FOUO) is referenced. The contractor shall protect the drawings and data pertaining to MMHE.

Ordering Procedures

In accordance with FAR 16.505 (b), future requirements will be competed between the IDIQ contract awardees with consideration given to the price or delivery to determine the best value to the Government. The Government will notify contractors which factor(s) will be utilized in the evaluation of future requirements. In determining the best overall value, the Government reserves the right to make a tradeoff and award to other than the lowest priced contractor in accordance with the relative importance of factors identified.

The Government intends to conduct a competition among the awardees for each future Delivery Order; however, the Government reserves the right to issue a single delivery order, without competing, if it is determined that an exception to Fair Opportunity applies in accordance with FAR 16.505(b)(2).

Each firm awarded a contract under the Munitions Materiel Handling Equipment (MMHE) IDIQ will be issued a Delivery Order Proposal Request (DOPR) as new requirements become available. Each requirement will contain Government owned drawing(s) and the DOPR.

Contractors will have a minimum 14 day suspense to submit proposals. During the 14 day period, questions may be asked for clarification on the drawings and the requirements. Late proposals will not be accepted though extensions may be provided to all contractors at the discretion of the Contracting Officer. Firms will not be compensated for their proposals.

Proposals will be evaluated using the trade off process for best price or delivery as determined by the requiring agency. Price analysis will be utilized and will be based on competitive pricing.

Proposals shall be submitted electronically to AFLCMC.EBDA.KTS@us.af.mil . Upon completion of all contract requirements, the contractor shall submit proof of delivery and invoice notification to the MMHE Focal Point, at MMHE.Focal.Point@us.af.mil.

The contractors SAM.gov registration, National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 information and Supplier Risk reports will be reviewed to determine eligibility to receive an award. A technical evaluation will be completed for all proposals with the selected awardee will be determined based on its a competitiveness in the evaluation factors and price reasonableness.

Awardees shall attend a monthly contract status meeting with the Government. The date and time of the meeting is subject to change at the discretion of the Contracting Officer. Awardees are required to submit a contracts status update to the Contracting Officer a week before the meeting.

No Protest Rule and Ombudsman: In accordance with 10 U.S.C. Section 2304c(e)(1), no protest under FAR Subpart 33.1 is authorized in connection with the issuance or proposed issuance of an order except for a protest on the grounds that the order increases the scope, period, or maximum value of the contract or exceeds $25 million. The address, phone number, and e-mail address for the ombudsman are provided in DAFFARS Clause 5352.201-9101, Ombudsman. The ombudsman will review complaints from the contractors and ensure all contractors are afforded a fair opportunity consistent with the procedures in this solicitation.

mailto:AFLCMC.EBDA.KTS@us.af.mil mailto:MMHE.Focal.Point@us.af.mil