MLK_Auditorium_RFP_Insurance_Request.pdf

This is an insurance request correspondence from the City of Santa Monica's Risk Management department regarding the MLK Auditorium Audio-Visual Enhancements RFP. Michael Spenelli, Senior Risk Management Analyst, confirms that standard Contractual Services Agreement (CSA) insurance requirements are sufficient for the project. The project involves audio-visual enhancements to the Martin Luther King, Jr. Auditorium at the Santa Monica Public Library, with key deliverables including a laser projector with WUXGA resolution and 4K support, video switching and distribution systems, wireless microphone audio systems, and touch-panel control interfaces. A mandatory job walk is scheduled for January 22, 2026, at 10:00 a.m., with questions due by January 26, 2026, and proposals due February 12, 2026, at 3:00 p.m. The contract is for one year with a firm-fixed term and no renewal options. Contractors must obtain a current California contractor's license, DIR registration, and comply with prevailing wage requirements.

Contractors must maintain comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence and Automobile Liability of $1,000,000 per accident, with standard CSA requirements deemed sufficient per the Risk Management department. The solicitation does not specify explicit set-aside designations for disadvantaged enterprises. The City of Santa Monica's Living Wage Ordinance applies to contracts exceeding $54,200, establishing a minimum wage of $20.32 for employees. No specific budget range is explicitly stated, and no incumbent vendors are listed. Interested contractors should contact Daniel Soto (Project Contact) at daniel.soto@santamonica.gov or Tina Saloutos (Procurement Contact) at tina.saloutos@santamonica.gov for additional information.