MINIMUM_SPECIFICATIONS_TO_SUPPLY_MOTOR_FUELS_2024.docx

MINIMUM SPECIFICATIONS TO SUPPLY MOTOR FUELS

INTENT:

Santa Rosa County intends to contract with a qualified vendor(s) for the purchase and delivery of no-lead gasoline and Un-dyed #2 Ultra Low Sulfur Diesel. The contract period shall be for one year. After one year, the County may approve the option of renewing the contract at the same or lesser price for a period not to exceed 2 option years with the agreement of the bidder.

PRICING:

Fuel prices shall be based on the daily average price for each product for all companies at the Pensacola Terminal (regardless which terminal is actually used) as reported by the Oil Price Information Service (OPIS) plus a firm mark up or discount. The firm mark up or discount includes the vendor’s profit, delivery cost and any other cost the vendor wishes to include. The firm mark up or discount shall not change during the term of the contract. The petroleum inspection fee, Florida and local option road use taxes, and all applicable taxes shall be listed and added at the time of invoicing. No other charges shall be added.

Fuel taxes shall be excluded from all calculations. All transportation and complete delivery charges shall be included in the price bid.

EVALUATION/AWARD:

Evaluation of fuel bids shall be based on the firm mark up or discount to the Pensacola OPIS daily average quoted in the bid section. The County reserves the right to reject any or all bids. Discounts to the OPIS daily price shall be considered as a negative add-on.

VENDOR QUALIFICATIONS:

The primary benefit to the County in contracting for the purchase of motor fuels is to be assured of delivery throughout the contract period at fair market price. Therefore, vendor qualification is paramount, and the County reserves the right to require post bid documentation to the degree felt necessary in order to determine the ability of the bidder to meet all contractual demands. This includes but is not limited to requiring that a “middleman” or Jobber submitting a proposal to furnish a letter of agreement from his supplier acknowledging with approval, the estimated volumes to be furnished during the contract period.

Vendors shall furnish a complete specification sheet for each type of fuel bid.

ESTIMATATED QUANTITIES & DELIVERY METHODS:

Annual purchase quantities are not guaranteed but are ESTIMATED from past usage. The County’s following purchase quantities are approximated to better enable bidders to determine a competitive bid price for the period of contract.

Unleaded Regular Gasoline 250,000 Gallons Un-dyed #2 Ultra Low-Sulphur Diesel 300,000 Gallons

The contractor shall afford the County the status of “Best Customer” for the duration of this contract and shall ensure delivery to be as ordered by a County representative. All deliveries shall be made in the presence of a designated representative of the County between the hours of 7:00 a.m. and 4:00 p.m., Monday through Thursday, excluding holidays, and within two (2) working days after order has been placed or within (24) hours in the event of a “Bonafide Emergency” (purchase order number will be given by telephone). A meter must be used to record the quantity of fuel loaded with a copy of the delivery ticket showing beginning and ending meter readings furnished at the time delivery is made, plus temperature adjustments.

REGULAR UNLEADED GASOLINE:

The gasoline supplied under the terms of this bid must meet the following minimum specifications.

1. The gasoline shall be volatile hydrocarbon fuel free from water, suspended matter and suitable for use as fuel in internal combustion engines.

2. Anti-knock index shall be 87 (RON + MON /2) or better.

3. Maximum allowable lead 0.05 gram per gallon, per A.S.T.M. specification D439, complying with State of Florida gasoline inspection laws.

4. Deliveries will be made in both transport truck (7,000 – 8,000 gallons) and tank wagon (250 – 2,000 gallons) quantities.

The gasoline supplied under the terms of this bid shall meet all requirements of the Florida Department of Agriculture’s Specifications pertaining to REGULAR UNLEADED GASOLINE.

Regular unleaded gasoline purchased will be subject to periodic testing and gasoline found not meeting the minimum specifications above is to be picked up by and at the supplier’s expense and the contract or contract’s made with such supplier as a result of this bid will be subject to cancellation at the discretion of the County. Supplier shall pay for any test where fuel does not meet the specification.

DIESEL FUEL:

The diesel fuel supplied under the terms of this bid must meet the following minimum specifications:

1. The diesel fuel shall be volatile fuel, Ultra low Sulphur, free from water, suspended matter and suitable for use as a fuel in internal combustion engines.

2. Must meet all requirements for number 2 un-dyed diesel fuel.

3. Sulphur content shall not exceed 0.005% by weight.

4. The Cetane number shall be 40 or better.

5. Deliveries will be made in both transport truck (7,000 – 8,000 gallons) and tank wagon (250 – 2,000 gallons) quantities.

Diesel fuel so purchased will be subject to periodic testing and diesel found not meeting the minimum specifications above is to be picked up by and at the supplier’s expense and the contract or contract’s made with such supplier as a result of this bid will be subject to cancellation at the discretion of the County. Supplier shall pay for any test where fuel does not meet these specifications.

ADDITIVES:

DIESEL – All petroleum diesels shall have Stanadyne Lubricity formula fuel conditioner added to enhance the detergent action and improve the lubricity of the fuel. Concentration shall be as recommended by the manufacturer for maximum effect. Additive is required to be mixed at the time of loading fuel on the delivery truck.

LOCATIONS:

There Three locations that will receive deliveries:

(1) 2,000-gallon diesel tank and (1) 2,000-gallon gasoline tank

8369 Avery Olsen Rd.

Navarre, FL 32566

(1) 2,000-gallon diesel tank and (1) 2,000-gallon gasoline tank