TABLE OF CONTENTS

REQUEST FOR PROPOSALS

PROJECT NO: CP257-227-1(2023)

STEPHENS COUNTY

TABLE OF CONTENTS

Schedule of Events 7

Bid Schedule 8

The Contract 19

Signature Sheet 22

Plans & Specifications 31

Scope of Work 32

Location Map 33

Typical Section 34

CP257-227-1(2023)

REQUEST FOR PROPOSALS

Issuing Agency Stephens County BOC 802 E. Doyle Street Toccoa, Georgia 30577 Phone: 706-886-9491 Fax: 706-886-2185

Issue Date Thursday, March 16, 2023

County Administrator Christian Hamilton

County Clerk Samantha Turner

BID Closing Date Thursday, April 13, 2023

BID Closing Time 4:00 PM

Stephens County Contract ID: CP257-227-1(2023)

Addenda: #1______ #4______ #2______ #5______ #3______ #6______

(CHECK ADDENDA RECEIVED & READ)

Commodity Milling Asphaltic Concrete Pavement (Variable Depth) on approximately 0.23 Miles of Road in Stephens County

BID PROPOSAL

THE STEPHENS COUNTY BOARD OF COMMISSIONERS WILL RECEIVE SEALED BIDS

FOR FURNISHING ALL LABOR, EQUIPMENT, AND MATERIALS NECESSARY FOR

FULL WIDTH MILLING ON ONE (1) COUNTY ROAD AS DETAILED BELOW:

CP257-227-1(2023) STEPHENS COUNTY

AYERSVILLE ROAD (CR 227) Beginning at the South end of Ayersville Road at W.

Currahee Street and extending north approximately 0.23 miles to the end of curb and gutter section – Mill full width Asphaltic Concrete Pavement variable depth to re-establish positive drainage and existing curb and gutter.

NOTE: Millings to be retained by Stephens County and hauled to stockpile area by

County forces.

BID CLOSING DATE: APRIL 13, 2023 AT 4:00 PM LOCAL TIME

BID OPENING DATE: APRIL 17, 2023 AT 10:00 AM LOCAL TIME

BID OPENING LOCATION: BOARD OF COMMISSIONERS OFFICE AT 802 E. DOYLE

STREET; TOCCOA, GEORGIA 30577

BID PROPOSAL ISSUED TO: _____________________________________________

ADDRESS: _____________________________________________________________

SEALED PROPOSALS ONLY WILL BE ACCEPTED AND THE PROJECT NAME,

FULL-WIDTH MILLING ON ONE (1) ROAD IN STEPHENS COUNTY

SHOWN ABOVE AS WELL AS THE BIDDER’S NAME SHALL BE PLACED ON THE

OUTSIDE OF THE ENVELOPE. BIDS WILL BE ACCEPTED UNTIL THE DATE AND TIME

OF OPENING. BIDS RECEIVED AFTER THE BID CLOSING DATE AND TIME WILL BE

RETURNED TO THE BIDDER UNOPENED.

STEPHENS COUNTY RESERVES THE RIGHT OT REJECT OR NEGOTIATE ANY AND

ALL BIDS, OR ANY PART THEREOF, AND TO WAIVE ANY TECHNICALITIES.

STEPHENS COUNTY FURTHER RESERVES THE RIGHT TO AWARD THE CONTRACT

TO THE LOWEST RELIABLE, RESPONSIBLE, AND QUALIFIED BIDDER AS

DETERMINED TO BE IN THE BEST INTEREST OF STEPHENS COUNTY.

DOCUMENT REQUIREMENTS

a. Completed Bid Pricing that addresses all elements of the Scope of Work referenced on page 32 of this RFP

b. Proposal Guaranty / Bid Bond – 5% of Total Bid

c. Evidence of Insurance – Worker’s Compensation & Liability

d. Bidder’s Certification (includes Non-Collusion Statement)

e. Completed Contractor Affidavit – E-Verify

f. Completed Sub-Contractor Affidavit – E-Verify

g. Completed Save Affidavit

h. Successful Bidder Affidavit

i. Completed Drug-Free Workplace

j. W-9 Form

k. Signed Addendum (if any and check on RFP cover sheet)

l. Contract Signature page signed and notarized

m. The Bidder must complete all line items, extensions, and total bid.

All the above documents MUST be completed and returned as part of the Proposal Contract documentation for Bid Opening. Failure to comply will be grounds for dismissal of bid.

BONDS

Bid Bonds 5% of Total Bid Amount

Performance Bonds 100% of Total Contract Price (required of awarded Bidder only)

Payment Bonds 100% of Total Contract Price (required of awarded Bidder

Letter of Credit 100% or Total Contract Price – Must be Irrevocable &

Drawn on a Qualified Bank (required of awarded Bidder

PROPOSAL GUARANTY: FIVE (5) PERCENT OF THE TOTAL BID.

The Bid Bond is a firm commitment consisting of a bond, certified check, or negotiable instrument submitted with the bid as assurance that the bidder, upon acceptance of his/her bid, execute such contractual documents as may be required within a specified period of time. I also hereby agree that Stephens County would suffer damages in a sum equal to at least the amount of the enclosed Proposal Guaranty, in the event my proposal should be accepted and a contract tendered me there-under and I should refuse to execute same and furnish bond as herein required, in consideration of which damage, and in order to prevent same, which is, necessarily, incomputable and irreparable, I hereby agree that, in the event of such failure on my part to execute said contract and furnish said bond within fifteen (15) days after the date of the letter transmitting the Contract to me, the amount of said Proposal Guaranty shall be and is hereby, forfeited to the Stephens County as liquidated.

PERFORMANCE BOND IN AN AMOUNT EQUAL TO THE FULL AMOUNT

OF THE BID (100%) AND A PAYMENT BOND IN AN AMOUNT EQUAL TO

THE FULL AMOUNT OF THE BID (100%) IS REQUIRED FOR THIS

PROJECT. I further propose to execute this contract agreement as soon as the work is awarded to me, and to begin and complete the work within the time limit provided. I also propose to furnish a performance bond, approved Stephens

County, as required by the laws of the State of Georgia. These bonds shall not only serve to guarantee the completion of the work on my part, but also to guarantee the excellence of both workmanship and materials until the work is finally accepted, as well as to fully comply with all the laws of the State of

Georgia.

NO PROPOSAL SHALL BE WITHDRAWN FOR A PERIOD OF 30 DAYS

FROM DATE OF BID OPENING. PAY ITEM PRICES SHALL REMAIN THE

SAME UNTIL THE SATISFACTORY COMPLETION OF THE PROJECT.

LIABILITY INSURANCE, IN AMOUNTS SET FORTH SUBSEQUENTLY IN

THIS BID PROPOSAL IS REQUIRED.

BID PROPOSAL REQUIREMENTS

DELIVERY OF BID PROPOSALS: Each proposal together with the Proposal Guaranty shall be in a sealed envelope so marked as to identify its contents without being opened. Proof of

Liability Insurance, Contractor and Sub-Contractor Affidavits and Agreements in accordance with

O.C.G.A. 13-10-19 regarding Federal Work Program EEV, SAVE Affidavit in accordance with

O.C.G.A. 50-36-1, Drug-Free Work Place Affidavit, Affidavit of Successful Bidder, W-9 Form, and Non-Collusion Affidavit MUST all be completed and returned as part of the Proposal Contract documentation for Bid Opening. If any of the aforementioned documents are missing or incomplete the bid document will be dismissed. Proposals will be received until the time and date set in the Notice to Contractors for opening and must be in the hands of the officials indicated by that time. Proposals received after the time established for opening of bids will be returned unopened to the Bidder.

AWARD OF CONTRACT: THE COUNTY RESERVES THE RIGHT TO ACCEPT OR

REJECT ANY AND ALL BIDS, DELETE INDIVIDUAL ITEMS, RE-ADVERTISE AND TO

WAIVE MINOR INFORMALITIES.

The Contract will be awarded, if at all, within 10 calendar days after opening of Proposals.

CANCELLATION OF AWARD: Stephens County reserves the right to cancel the Award of any

Contract at any time before the execution of said Contract by all parties without any liability against the County.

RETURN OF PROPOSAL GUARANTY: All Proposal Guaranties except that of the successful

Bidder will be returned immediately following the Award of the Contract. The Guaranty of the successful Bidder to whom the Award is made will be retained until the Contract Performance and

Payment Bonds have been signed and approved.

REQUIREMENTS OF PERFORMANCE AND PAYMENT BONDS: At the time of the execution of the Contract, and as a part thereof, the successful Bidder shall furnish Performance and Payment Bonds each in a sum equal to 100 percent of the Contract. The Bonds shall be executed by the Contractor and a Surety Company acceptable to Stephens County, and authorized to do business in the State of Georgia. In the event the bond is furnished by an out-of-state agent licensed to do business in the State of Georgia, it shall be countersigned by a Georgia resident agent in accordance with the laws of Georgia.

QUALIFICATIONS INFORMATION: All Bidders must be experienced in traffic control and milling operations as specified in GDOT 2021 Standard Specifications, Section 432. All Bidders must have appropriate equipment available for performing the work set up in this contract as per

GDOT 2021 Standard Specifications.

SCHEDULE OF EVENTS

This request for Bids shall be governed by the following schedule:

DATE ACTIVITY

MARCH 16, 2023 RELEASE OF RFP

MARCH 30, 2023

12:00 PM

PRE-BID MEETING & DEADLINE FOR WRITTEN

QUESTIONS TO BE SUBMITTED TO THE COUNTY

CLERK

APRIL 6, 2023

12:00 PM

ANSWERS TO WRITTEN QUESTIONS AND ANY

ADDENDUMS WILL BE POSTED TO WEBSITE:

WWW.STEPHENSCOUNTYGA.GOV

APRIL 13, 2023

4:00 PM

BIDS DUE @ THE STEPHENS COUNTY BOARD

OF COMMISSIONERS OFFICE @ 802 E. DOYLE

STREET; TOCCOA, GA 30577

APRIL 17, 2023

10:00 AM

BID OPENING @ THE STEPHENS COUNTY

BOARD OF COMMISSIONERS OFFICE @ 802 E.

DOYLE STREET; TOCCOA, GA 30577

(SCHEDULED)

APRIL 25, 2023 SCBOC MEETING – AWARD BID

MAY 3, 2023 PROPOSED PRE-CONSTRUCTION MEETING

JUNE 30, 2023 COMPLETION DATE

PROJECT DESCRIPTION

BID SCHEDULE

PROJECT: CP257-227-1(2023)

BID PRICING

Mill Asphaltic Concrete Pavement Variable Depth on One (1) County Road

Stephens County

Contract ID: CP257-227-1(2023)

Bids not signed shall be declared as “Non-Responsive” and may not be considered for award.

NAME & TITLE OF PERSON AUTHORIZED TO SIGN

Name (Print) SIGNATURE

TITLE

BIDDERS SHALL ENTER ALL UNIT PRICES, MAKE ALL EXTENSIONS

AND TOTAL THE BID BELOW.

Grand Total for CP257-227-1(2023)

ITEM ROADWAY UNITS QUANTITY

UNIT

PRICE

DOLLAR

AMOUNT

150-1000 TRAFFIC CONTROL LS 1

432-0205 MILL ASPH CONC PVMT, VARIABLE DEPTH SY ~2,500

TOTAL

BIDDER’S CERTIFICATION

Mill Full Width Asphaltic Concrete Pavement on

One (1) Road in Stephens County

DATE OF BID___________________

I CERTIFY THAT THIS BID IS SUBMITTED WITHOUT PRIOR UNDERSTANDING, AGREEMENT OR

CONNECTION WITH ANY CORPORATION, FIRM OR PERSON SUBMITTING A BID FOR THE SAME

GOODS/SERVICES AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I

UNDERSTAND THAT COLLUSIVE BIDDING IS A VIOLATION OF STATE AND FEDERAL LAW AND CAN

RESULT IN FINES, PRISON SENTENCES AND CIVIL DAMAGES AWARDS. I AGREE TO ABIDE BY ALL

CONDITIONS OF THIS BID AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS BID FOR THE BIDDER.

BIDDER INFORMATION NAME AND MAILING ADDRESS

(TYPE OR PRINT) (WHERE TO SEND PAYMENT)

Name of Company Name of Company

Address Address

City, State, & Zip Code City, State, & Zip Code

Phone Number Phone Number

Fax # Email Address

__________________________ OR __________________________

Tax ID Number Social Security Number

Name & Title of Person Authorized to Sign

Name (Print) SIGNATURE

Title

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Stephens County, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal E-Verify Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Physical Address

City, State Zip Code

Phone Number ____________________

Name of Project ______________________________________________________

Name of Public Employer ______________________________________________

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 20___ in __________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,20___.

NOTARY PUBLIC

My Commission Expires:____________

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _________________

(name of contractor) on behalf of Stephens County, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Date of Authorization Name of Subcontractor

Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ___________ ___, 2023 in __________ (city), ____ (state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized

Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________, 2023.

My Commission Expires: ____________

SAVE AFFIDAVIT

STATE OF GEORGIA

COUNTY OF STEPHENS

By executing this affidavit under oath, as an applicant on behalf of ____________________ for

__________________________(type of public benefit) as referenced in O.C.G.A. § 50-36-1, from Stephens

County, the undersigned applicant verifies one of the following with respect to the application for a public benefit:

1.) ____________ I am a United States citizen

2.) ____________ I am a legal permanent resident of the United States

3.) ____________ I am a qualified alien or non-immigrant under the Federal Immigration and

Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency.

My alien number issued by the Department of Homeland Security or other federal immigration agency is: __________________________.

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1 (e) (2), with this affidavit.

The secure and verifiable document provided with this affidavit can be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20 and face criminal penalties as allowed by such criminal statute.

Executed in Toccoa, Georgia

Signature of Applicant, on behalf of

Printed Name of Applicant

Business Name

Business Address

City, State

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

______DAY OF _______________, 20___.

My Commission Expires:

AFFIDAVIT OF SUCCESSFUL BIDDER

(In Compliance with Official Code of Georgia Annotated 36-84-1)

GEORGIA, STEPHENS COUNTY

Personally appeared before the undersigned officer, duly authorized by law to administer oaths, and, (Individuals, Partners or President and Secretary respectively) of, who after being duly sworn depose and say on oath that_________________ and its employees, agents or servants, have not prevented or attempted to prevent any person or persons, firm or corporation desiring to procure for himself or other, any person, firm or other legal entity from making a bid therefore nor has such person, firm or legal entity attempted to induce any other person, firm or legal entity to withdraw a bid for said work nor has such person, firm or other legal entity in any way violated the terms or provisions set forth in Official Code of

Georgia Annotated Section 36-84-1.

Sworn to and subscribed before me, This the ______ day of _________, 2023.

Notary Public

My Commission Expires:

Instructions: This Affidavit should be executed by the individual, if individually bid; by all partners, if it is a bid of a partnership; by the officers or the agents or other persons who may have acted for or represent a corporation in the bidding of the contract, if the bidder is a corporation.

DRUG-FREE WORKPLACE

I hereby certify that I am a principle and duly authorized representative of

_________________________whose address is___________________________________ and it is also that:

1. The provisions of Section 50-24-1 through 50-24-6 of the Official Code of Georgia

Annotated, relating to the "Drug-Free Workplace Act" have been complied with in full;

and,

2. A drug-free workplace will be provided for the CONTRACTOR’S employees during the performance of the contract; and,

3. Each subcontractor hired by the CONTRACTOR shall be required to ensure that the subcontractor's employees are provided a drug-free workplace. The CONTRACTOR shall secure from that subcontractor the following written certification: "As part of the subcontracting agreement with _______________________ ______________________, _____________________________________ certifies to the CONTRACTOR that a drug-free workplace will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph (7) of subsection (b) of the Official

Code of Georgia Annotated Section 50-24-3"; and,

4. It is certified that the undersigned will not engage in unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract.

(INTENTIONALLY LEFT BLANK)

(Form W9)

THE CONTRACT

THE STEPHENS COUNTY BOARD OF COMMISSIONERS WILL RECEIVE

SEALED BIDS FOR FURNISHING ALL LABOR, EQUIPMENT, AND

MATERIALS NECESSARY FOR FULL WIDTH MILLING ON ONE (1)

COUNTY ROAD AS DETAILED BELOW:

ROAD LIST

ROAD NAME

BEGINNING

TERMINI

ENDING TERMINI

LENGTH

PVMT

WIDTH

AREA DEPTH

MILES FEET SY INCHES

AYERSVILLE RD

(S–END)

W. CURRAHEE ST

END OF CURB &

GUTTER SECTION

0.23 VARIABLE ~2,500 3.0 – 7.0

NOT TO SCALE

C L

TYPICAL SECTION - MILLING

EXISTING ASPHALTIC CONCRETE PAVEMENTS – THICKNESS IS VARIABLE

EXISTING SUBGRADE & BASE

COUNTY FORCES TO LEVEL WITH 110 LB/SY OGI; TOP WITH 165 LB/SY 12.5MM SUPERPAVE

RESTRIPING NOT INCLUDED IN THIS CONTRACT

MAINTAIN OR REPLACE CROWN AND PROPER CROSS-SLOPE

STEPHENS COUNTY, GEORGIA

NOTES:

EXIST. SHOULDER

VARIABLE VARIABLE

6% TYP

2% TYP 2% TYP

VARIES

2’–3’ TYP

VARIES

2’–3’ TYP

6% TYP

MARCH 2, 2023

AYERSVILLE ROAD

CP257-227-1(2023)

3 PROPOSED MILLING – VARIABLE DEPTH ON AYERSVILLE ROAD

COMPLETION DATE: June 30, 2023

NOTE: All work on this project shall be in accordance with Plans, Special

Provisions, and the 2021 edition of the Georgia Department of Transportation

Georgia Standard Specifications, applicable Supplemental Specifications, and the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD) or as directed by Stephens County and/or their representative (hereinafter known as the Engineer).

To:

Chairman, Stephens County Board of Commissioners

802 E. Doyle Street

Toccoa, Georgia 30577

I HAVE RECEIVED CONTRACT DOCUMENTS FOR WORK DESCRIBED HERE-IN, AND

I UNDERSTAND THAT THE QUANTITIES ARE APPROXIMATE ONLY AND ARE

SUBJECT TO EITHER INCREASE OR DECREASE AND HEREBY PROPOSE TO PERFORM

ANY INCREASED OR DECREASED QUANTITIES OF WORK OR EXTRA WORK ON THE

BASIS PROVIDED FOR IN THE CURRENT EDITION OF THE GEORGIA DEPARTMENT

OF TRANSPORTATION STANDARD SPECIFICATIONS AND ANY APPLICABLE

SUPPLEMENTAL SPECIFICATIONS.

THIS PROPOSAL, WHEN EXECUTED BY THE BIDDER AND ACCEPTED BY THE

COUNTY COMMISSION CHAIRMAN SHALL BECOME THE CONTRACT BETWEEN THE

PARTIES TO PERFORM THE WORK SPECIFIED, FOR THE AMOUNTS STATED, TAKING

INTO CONSIDERATION ANY INCREASE OR DECREASE IN SPECIFIED QUANTITIES.

I PROPOSE TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY TO

PERFORM THE FOLLOWING ITEMS OF WORK FOR THE UNIT PRICES INDICATED.

BID SUBMITTED BY: ____________________________________________________

(Name of Firm)

CONTRACT EXECUTED ON BEHALF OF THE CONTRACTOR:

This the _________Day of_______________________, ______

BY: ________________________________________TITLE______________________

Printed Name of Official Signing Contract

WITNESS FOR THE CONTRACTOR________________________________________________________________

CONTRACT EXECUTED ON BEHALF OF STEPHENS COUNTY:

This the _________Day of___________________, _______

BY: ____________________________________________________________________

CHAIRMAN – STEPHENS COUNTY BOARD OF COMMISSIONERS

WITNESS FOR THE COUNTY_____________________________________________________________________

CONTRACT ACCEPTED BY THE COUNTY ON ________________________, _____

ATTEST: ____________________________________County Commission Clerk

GENERAL NOTES AND REQUIREMENTS

Note 1 – Cooperation With Utilities: The Contractor shall be responsible for notifying all utility companies, all pipeline owners, or others affected by award of the Contract, and is further responsible for resolving all utility conflicts that might arise within or adjacent to the limits of construction. No separate payment will be made for this work. The cost shall be included in the Contractor’s overall bid for the work project.

It is understood and agreed that the Contractor has considered in his bid all of the permanent and temporary utility appurtenances in their present location or relocated positions, and that no additional compensation will be allowed for any delays, inconvenience, or damage sustained by him due to any interference from said utility appurtenances or the operation of moving them.

Note 2: Cooperation between Contractors – Stephens County reserves the right at any time to Contract for and perform other or additional work on or near The

Work covered by the Contract.

When separate Contracts are let within the limits of any one Project, each contractor shall conduct his work so as not to interfere with or hinder the progress or completion of The Work being performed by other Contractors. Contractors working on the same Project shall cooperate with each other.

PROJECT SCHEDULE

The Work shall commence as soon as Stephens County has received the proper

Payment and Performance Bonds, the Contractor has received the Notice to

Proceed, and as weather permits based on Georgia Department of Transportation

Standards & Specifications.

GENERAL NOTES AND REQUIREMENTS

(Continued)

TRAFFIC CONTROL SIGNS

Stephens Countuy shall be responsible for the installation and maintenance of

LOW/SOFT SHOULDER signs and/or other necessary traffic control signs for this project.

PRE-CONSTRUCTION CONFERENCE: A Pre-Construction Conference shall be held on this project before any work is started by the Contractor. The Pre-

Construction Conference shall include at minimum the Stephens County Public

Works Director, the Engineer, and the Contractor.

NOTICE TO PROCEED: The work shall begin within ten (l0) days after issuance of the Notice to Proceed and shall be carried through to completion without unreasonable delays and without suspension of the work unless authorized in writing by the County. If there are unreasonable delays or unauthorized suspensions of the work, the County reserves the right to charge the Contractor, not as a penalty, but as liquidated damages, as prescribed in this contract.

PROJECT FINANCING: Payment will be made to the Contractor each calendar month based on the estimated amount of work complete in place as prescribed by the 2021 edition of the Georgia Department of Transportation Standard

Specifications. The Contractor will present Invoices for the amount of work completed in place to the County for payment.

SUB-CONTRACTORS: Should the Contractor choose to use Sub-Contractors on this project, all such Sub-Contractors must be pre-approved by the County prior to being allowed to work on the Project.

PROJECT COORDINATION: The Contractor shall coordinate all work with the Stephens County Public Works Department and/or the Engineer. No work shall be done without prior notification.

SPECIAL PROVISION

FAILURE OR DELAY IN COMPLETING WORK ON TIME:

Time is an essential element of the Contract, and any delay in the prosecution of the Work should be avoided if at all possible. Therefore, it is important that The

Work be pressed vigorously to completion. Should the Contractor or, in case of default, the Surety fail to complete The Work within the time stipulated in the

Contract or within such extra time that may be allowed, charges may be assessed against any money due or that may become due the Contractor in accordance with the following schedule:

SCHEDULE OF DEDUCTIONS FOR EACH DAY OF OVERRUN IN CONTRACT TIME

Original Contract Amount Daily Charge

$ 0.00 - $49,999.00 $250.00

$ 50,000.00 - $99,999.00 $350.00

$100,000.00 - $499,999.00 $450.00

$500,000.00 - $999,999.00 $550.00

$1,000,000.00 – and above $650.00

LIQUIDATED DAMAGES:

The amount of such charges is hereby agreed upon as fixed liquidated damages due the City after the expiration of the time for completion specified in the Contract.

The Contractor and his Surety shall be liable for liquidated damages in excess of the amount due the Contractor on the final payment.

These fixed liquidated damages are not established as a penalty but are calculated and agreed upon in advance by the County and the Contractor due to the uncertainty and impossibility of making a determination as to the actual and consequential damages which are incurred by the County as a result of the failure on the part of the Contractor to complete The Work on time.

The full amount of the liquidated damages will be deducted from the final payment to the Contractor and/or his Surety.

PROJECT COMPLETION DATE: June 30, 2023

ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE AS

PRESCRIBED BY PROJECT SPECIAL PROVISIONS AS WELL AS WORKER’S

COMPENSATION AS REQUIRED BY STATE STATUTES.

LIABILITY INSURANCE

The limits of liability for the insurance required by the General Conditions shall not be less than the following amounts:

A. Workers Compensation

(1) State Statutory

(2) Applicable Federal

(E.g. Longshoreman’s): Statutory

(3) Employer’s Liability $100,000

B. Comprehensive General Liability (including Contractual Liability, Premises –

Operations; Independent contractor’s Protective; Products Liability – Completed

Operations; Broad Form Property Damage:

1. General Aggregate (Except Products – Completed Operations) $2 Million

2. Products – Completed Operations Aggregate $1 Million

3. Personal and Advertising Injury (per Person/Organization) $1 Million

4. Each Occurrence (Bodily Injury) $1 Million

5. Each Occurrence (Property Damage) $1 Million

6. Excess or Umbrella Liability $2 Million

a. General Aggregate $2 Million

b. Each Occurrence $2 Million

NOTICE TO BIDDER: Certificates of Insurance shall be submitted with the Contractor’s

Bid.

SPECIAL PROVISIONS

SECTION-107 LEGAL REGULATIONS AND RESPONSIBILITY TO THE

PUBLIC

Delete Sub-Section 107.15 and Substitute the following:

107.15 RESPONSIBILITY FOR DAMAGE CLAIMS; The Contractor shall indemnify and save harmless the County, its officers and employees, from all suits, actions, or claims of any character brought because of any injuries or damage received or sustained by any person, persons, or property on account of the operations of the said Contractor; or on account of or in consequence of any neglect in safe-guarding The WORK; or through use of unacceptable materials in constructing The Work; or because of any act of omission, neglect or misconduct of said Contractor; or because of any claims or amount recovered from any infringements of patent, trademark, or copyright; or from any claims or amounts arising or recovered under the “Workmen’s Compensation Act,” or any other law, ordinance, order, or decree; and so much of the money due the said Contractor under and by virtue of his Contract as may be considered necessary by the County for such purpose may be withheld for use of the County; or, in case no money is due, his surety may be held until such suit or suits, action or actions, claim or claims for injuries or damages as aforesaid shall have been settled and suitable evidence to that effect furnished to the County; except that money due the

Contractor will not be withheld when the Contractor produces satisfactory evidence that he is adequately protected by public liability and property damage insurance.

SECTION 149 – CONSTRUCTION LAYOUT

DESCRIPTION: For this project, the Contractor shall perform construction layout necessary for proper guidance and control in the performance of all items of work in accordance with plans and specifications. The work shall include all activities necessary for the placing, replacing if necessary, and maintaining of all construction layout points. The Work shall include the preparation of all construction layout drawings, sketches and computations as required to complete the construction layout.

MEASUREMENT: This item will not be measured for payment.

PAYMENT: This work will not be paid for separately. The costs for performing

Layout Work as required by the plans, specifications and the engineer shall be included in the bid for the items of work to which the layout is incidental.

SECTION 150 – Traffic Control during Construction

The Contractor shall make every effort, at all times, to safely maintain Local

Traffic through the construction zone, since no Detours are provided. Access to

Residences and Mail Boxes shall be maintained by the Contractor at all times.

Failure to do so could result in suspension of the Work.

The Contractor shall furnish, install, maintain, and remove necessary traffic signs, barricades, lights, signals, cones, pavement markings and other traffic control devices and shall provide flagging and other means for guidance and protection of traffic through the work zone. This work shall include both maintaining existing devices and installing additional necessary devices to protect traffic from existing as well as created hazards. When any provisions of this Specification or the Plans do not meet the minimum requirements of the Manual on Uniform Traffic Control

Devices (MUTCD), current edition, the MUTCD will supersede.

SECTION 150 – Traffic Control during Construction (cont.)

The Contractor shall securely cover any existing sign(s) that might conflict with or are being replaced with new signs or other traffic control devices.

All traffic control devices used during the construction of a project shall meet the

Standards outlined in the MUTCD, and shall comply with the requirements of these Specifications, Project Plans, and Special Provisions. Reference is made to

Sub-Sections 104.05, 107.07, and 107.09.

Retro-reflectivity of all traffic control devices shall meet the requirements of

Section 913, Type 1, Level B, unless otherwise specified.

No work shall be started on any project phase until the appropriate traffic control devices have been placed in accordance with Project requirements. Traffic control devices shall be in acceptable condition when first erected on the project and shall be maintained in accordance with Sub-Section 104.05 throughout the construction period. All unacceptable traffic control devices shall be replaced within 24 hours.

Temporary (portable) warning signs on appropriate stands/posts will be allowed overnight during construction, but must meet the newest retro-reflectivity requirements as outlined in the MUTCD.

Low/Soft Shoulder signs will be installed by County forces as needed.

Temporary and/or permanent road striping shall be the responsibility of the

County.

PAYMENT: The cost of all temporary traffic control will be paid for separately in the 150-1000 Traffic Control Pay Item.

SECTION 161 – CONTROL OF EROSION AND SEDIMENTATION

MODIFICATION OF THE CURRENT EDITION OF THE GEORGIA

DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATION

RETAIN AS WRITTEN AND ADD THE FOLLOWING:

ALL EROSION CONTROL ITEMS NOT COVERED ELSEWHERE IN THIS

CONTRACT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO

MEET THE REQUIREMENTS OF CHAPTER 7 OF TITLE 12 OF THE

OFFICIAL CODE OF GEORGIA ANNOTATED, THE EROSION AND

SEDIMENT ACT OF 1975, AS AMENDED.

PLANS & SPECIFICATIONS

SCOPE OF WORK

THE STEPHENS COUNTY BOARD OF COMMISSIONERS WILL RECEIVE

SEALED BIDS FOR FURNISHING ALL LABOR, EQUIPMENT, AND

MATERIALS NECESSARY FOR FULL WIDTH MILLING ON ONE (1)

COUNTY ROAD AS DETAILED BELOW:

ROAD LIST

ROAD NAME

BEGINNING

TERMINI

ENDING TERMINI

LENGTH

PVMT

WIDTH

AREA DEPTH

MILES FEET SY INCHES

AYERSVILLE

RD (S–END)

W. CURRAHEE

ST

END OF CURB & GUTTER

SECTION

0.23 VARIABLE ~2,500 3.0 – 7.0

LOCATION MAP

NOT TO SCALE

C L

TYPICAL SECTION - MILLING

EXISTING ASPHALTIC CONCRETE PAVEMENTS – THICKNESS IS VARIABLE

EXISTING SUBGRADE & BASE

COUNTY FORCES TO LEVEL WITH 110 LB/SY OGI; TOP WITH 165 LB/SY 12.5MM SUPERPAVE

RESTRIPING NOT INCLUDED IN THIS CONTRACT

MAINTAIN OR REPLACE CROWN AND PROPER CROSS-SLOPE

STEPHENS COUNTY, GEORGIA

NOTES:

EXIST. SHOULDER

VARIABLE VARIABLE

6% TYP

2% TYP 2% TYP

VARIES

2’–3’ TYP

VARIES

2’–3’ TYP

6% TYP

MARCH 2, 2023

AYERSVILLE ROAD

CP257-227-1(2023)

3 PROPOSED MILLING – VARIABLE DEPTH ON AYERSVILLE ROAD

NOTE: All work on this project shall be in accordance with Plans, Special

Provisions, and the 2021 edition of the Georgia Department of Transportation

Georgia Standard Specifications, applicable Supplemental Specifications, and the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD) or as directed by Stephens County and/or their representative (hereinafter known as the Engineer).

SPECIFICATIONS

NOTICE TO BIDDERS

The 2021 edition of the Georgia Department of

Transportation Specifications, applicable supplemental specifications, and the GDOT

Standard Specification covering Section 432 –

Mill Asphaltic Concrete Pavement are made a part of this contract by reference and attachment. The Contractor shall be governed accordingly.