Amendment 02.pdf

Combined Synopsis/Solicitation Amendment 02

Combined/Synopsis Solicitation RAF Mildenhall Drive-in Car Wash

This amendment 02 is as follows:

1) To incorporate Q&A’s from the site visit held on 02 May 2023, see below.

2) To extend the solicitation close date as follows:

TO: 23 May 2023

1. Most newer model car washes including the ones requested in the bid come with a wireless adaptable router fitted to the unit for remote access. will this be allowable, or is coordination needed with the comm squadron for terminal placement off site?

Wireless could be authorized; it's on the EISP; we probably need a CIPS as its IT Equipment, but I don't see 100 CS having issues with this as it's not on the NIPR backbone. This would mean we would have to fund additional infrastructure; for example at least an encrypted Access Point and maybe a switch of our specification so that we can correctly program the network within the allowances of the EISP network. Question: would contractor paying (included in price) this or expecting us 100 FSS to pay/install.

2. We would like to request the GeoBase survey for the car wash and surrounding areas for waterflow, and additionally a valid passing leak test from the gas stations underground storage tanks due to hot works needing to be carried out on site. Please see attached map - Tanks located on far-side of AAFES Building. See answer 3.

3. What will be the requirements for hot works on the site, and will coordination be required with the gas station to shut off pumps when such works are being conducted, as live gasoline is within 50 feet of the site? If any hot works is completed on site a hot works permit is required for each day, site visit prior to work commencement with implementation measures put in place, safety officer, no flames within 50ft, shielding barrier device, extinguisher etc.

4. Please verify the voltage feed to the existing unit as it is labelled 315 volts German power with 480 running in the next box.: The incoming supply to the existing unit is 400V. This feeds a 400V distribution board.

5. Please verify we will be able to cut the combi unit metal waterspout for the small two units requested in the back, as the newer units feed water directly and tend to be double the size of existing infrastructure fitting securely on the concrete pad. According to CE in principle this is OK, but will need to verified by SME during construction process.

6. Please verify the length of the track required as this can be shortened if you do not need a 13-meter bay. 13 meter track length is what we want, it's what we have now and it has worked well for us in the past.

7. Please list out the steps for hot works permit in regard to the gas station safety concerns. If any hot works is completed on site a hot works permit is required for each day, site visit prior to work commencement with implementation measures put in place, safety officer, no flames within 50ft, shielding barrier device, extinguisher etc. - Form 582 would be required

8. Please list out the preferred drive path for heavy machinery on days required. No known restrictions for access, I would not expect anything more than standard UK trucks delivering materials and plant, based on what we did at the GOV vehicle wash.

9. Will the aforementioned wireless comm setup require a space for connection in the electrical panels, or would this be a standalone unit. The wireless connection will be established Point to Point into the main treatment room by wire for the vendor to link into cabinet (vendor can supply)

- The vendor would need to do all electrical works and be inspected by base CE.

10. High Pressure wash system, High pressure nozzles for 5, 5kw pump configured for max. 20 bars at max. 100 l/min' Is max. 20 bars, correct? (This would be low pressure). Please confirm this. High pressure nozzles for 5, 5kw pump configured for max. 20 bars at max. 100 l/min' Is max. 20 bars is for the Automatic carwash and is correct, not sure what they mean by "this would be low pressure".

11.What site mobilization would be required? (Harras fencing, latrines, welfare facilities etc.)

Car Wash installation Main Contractor would be responsible for all listed and site safety.

Reference number: MILDF30014 North American Industry Classification System Code (NAICS): 811192 Type of set-aside: Due to overseas location, no set-aside will be used in accordance with

The 100th FSS has a requirement for a drive-in car wash to be supplied to RAF Mildenhall, United Kingdom that meets the minimum specifications outlined in the Statement of Work (SOW).

Drive-in car wash, to include delivery and installation.

Salient Characteristics (see SOW for further information):

Drive-in Car Wash:

• Dimensions: Vehicle height max 2.40 m, Vehicle width max 2.58 m (at mirror level), wheel guiding track max 2.15 m

• Soft touch brush system

• 3 wash elements

• Wheel & Sill wash system, Wheel jet high pressure wheel washer inclination angle, XL disc brushes and high pressure nozzles to clean rims up to 21”

• Pre-Wash system, Foam pre-wash side, spray system with dosing pump

• High Pressure wash system, High pressure nozzles for 5, 5kw pump configured for max.

20 bars at max. 100 l/min

• Interface to existing underbody wash unit

• Drying systems, Modular roof nozzle, contour following, unlimited revolving, including light barrier

• Preservation: Gloss polish express foamed. Spray system over extension arm with dosing pump 3 l/h

• Touchscreen operating terminal, (10,1” touchscreen), chemicals and temp resistant, capacitive glass surface

• Card payment reader

• Contactless card reader

• Pre-payment system (card/ANPR)

• Multibox communication with desktop unit for placement in shop

• Wireless connection of Multibox to machine control

• Multibox Code generator/printer

• Multibox Transponder card reader unit

• ANPR camera system (Automatic Number Plate Recognition)

• Must have Payment Express – SCR200 by integrator Direct Payment Solutions, LLC

• Payment system must be compatible with Chase Banking

• Water supply, pumps: High pressure pump station, Freeze protection

• 12 month warranty

• Removal and Disposal of existing car wash

Water Recycling Unit

• Must have a water recycling unit

• Anti-smell deodorization system for odor prevention

• Removel and install water recycling equipment

Jet Wash:

• 2x jet wash cabinet system

• Lance and brush

• High-pressure wash with shampoo

• Foam wash with foam brush/shampoo and cold water rinsing

• Rinsing

• Wax care

• Gloss rinsing

• Install flat concrete pad for jet washes to stand on next to plant room

• New jet wash system will use existing water, air and power supplies

• Removal and disposal of existing equipment

4-in-1 Towers Units:

• Vacuum, Air, Fragrance and Screen wash combine Tower units

• Water/Screen wash option

• Powerful vacuum bypass motor

• Tire inflate station with electronic tire pressure pre-set

• Fragrance

• Removal and disposal of existing equipment

Warranty

Must have a commercial warranty for 1-3 years

PRICE SCHEDULE:

Potential offerors are to provide a quote for the following requirement IAW attached SOW:

CLIN DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICE

0001 Drive-in car wash IAW SOW 1 LO $ $ Grand Total $ $

Prices shall be all inclusive (i.e. all material, transportation, labor, etc.)

Prices shall be quoted in either US dollars $ (USD) or British Pounds £ (GBP) and quotes shall be valid for a minimum of 60 DAYS Award will be made to the contractor that provides the best value to the Government to include price and technical.

Please see:

Attachment 0001 – Statement of Work Attachment 0002 – Clauses to be included in resultant award.

DELIVERY, FOB DESTINATION:

Delivery and installation to RAF Mildenhall, United Kingdom

Quotes must be received no later than 14:00 GMT on Tuesday 23 May 2023 by the 48th Contracting Squadron, via email to the following Points of Contact (POCs):

Primary: Esther Hamilton Secondary: Patsy Hereford-Goesmann Email: esther.hamilton@us.af.mil Email: patsy.hereford-goesmann.1@us.af.mil

*Late quotes may be considered at the discretion of the Contracting Officer mailto:patsy.hereford-goesmann.1@us.af.mil