MIDD-024-010 Paving _ Utility Repair Final.pdf

TOWN OF MIDDLETOWN, RI

350 EAST MAIN RD.

MIDDLETOWN, RI 02842

INVITATION TO BID

Bid Number - MIDD-024-010

Paving & Utility Repair

SPECIFICATIONS AND INSTRUCTIONS

Table of Contents

I Invitation to Bid 4

II Instructions to Bidder 5

III Terms and Conditions 10

IV Special Provisions for Services 13

V Scope of Work & Specifications 14

VI Documents to be Returned 39

VII Bid Form 40

VIII Non-Collusion Affidavit 47

IX Insurance Coverage 48

X Statement of Relevant Experience 49

Town of Middletown, RI Invitation to Bid

MIDD-024-010 Paving & Utility Repair

Attachments SK-1 through SK-6, road locations SK-7 Rosedale Terrace Sewer Repair Sketch SK-8 Sanitary Sewer Manhole Detail 1 of 2 SK-9 Sanitary Sewer Manhole Detail 2 of 2 SK-10 Sanitary Sewer Frame and Cover Detail SK-11 Mill to Gravel Base SK-12 Full Depth Replacement

NO SK-13

SK-14, 2022 Paving & Utility Repair

NO SK-15

SK-16 Rosedale Terrace (2 Pages) SK-17 Utility Trench Detail SK-18 Typical Sections (Cold Recycled Base Course) SK-19 Miscellaneous Details (Bituminous Driveway Berm) RIDOT M1 09 Table Modified (2 pages) MASS DOT Table A with binder specification RIDOT HMA Matrix RIDOT Standard Detail 4.2.0- Precast Round Drain Manhole RIDOT Standard Detail 4.4.0- Precast Round Catch Basin RIDOT Standard Detail 4.5.0- Precast Concrete Drop Inlet RIDOT Standard Detail 6.2.1 Heavy Duty Round Frame and Cover RIDOT Standard Detail 6.3.0- Square Frame and Grate RIDOT Standard Detail 6.3.2- Square Frame and Grate (Bicycle Safe) RIDOT standard 6.3.4 Square Frame and Grate (Bicycle Safe) RIDOT Standard Detail 6.3.4- High-Capacity Square Frame and Grate (Bicycle Safe) RIDOT standard 7.5.1M Bituminous Berm-Modified RIDOT Standard Detail 9.2.0 – Silt Fence Detail RIDOT standard 43.2.0 Bituminous Concrete Sidewalk RIDOT standard 47.1.0 Pavement Removal Drop-Off detail, project wide MUTCD Table 6H-2 meaning of symbols on typical application diagrams MUTCD Typical Application 11 (2 sheets each) MUTCD Typical Application 15 (2 sheets each)

Town of Middletown, RI Invitation to Bid

I. INVITATION TO BID

Notice is hereby given that sealed bids will be received at the Finance Office, until 10:00 am, Friday, July 26, 2024, local time, for furnishing all labor, materials and equipment, and performing all work necessary and incidental to: Paving & Utility Repair in accordance with the specifications and contract documents within.

Documents are available on the Town of Middletown website, http://finance.middletownri.com/ purchasing/vendor-bidder-area/, or at the Town Hall, Finance office.

Bids shall be delivered and addressed to the Town Finance Director, 350 East Main Rd, Middletown, RI 02842 and shall be labeled MIDD-024-010, by 10:00 am Friday, July 26, 2024.

They will be opened and read aloud at that time in the Town Council Chambers, Town Hall. Any Bidder who wishes for their bid to be considered is responsible for making certain that their bid is received in the Finance Office by the proper time.

No oral, telegraphic, electronic, facsimile, or telephonic bids or modifications will be considered unless specified. Bids received after the scheduled submittal deadline will be returned unopened.

Bids must bear original signatures and figures.

The mandatory pre-bid meeting is on Friday, July 12, 2024 at 10:00, at 350 East Main Road in Town Council Chambers. The meeting location is accessible to the handicapped. Individuals requiring interpreter services for the hearing impaired should notify the Town Clerk's Office at 847-0009 not less than 48 hours before the meeting.

A 5% bid bond will be required to be submitted with all bids, certified bank checks will be accepted.

The successful bidder will be required to furnished a performance and payment bond in the amount equal to the contract award if bid is greater than $25,000.

All questions regarding this bid must be submitted in writing by 4:00 pm on Monday, July 15, 2024. Questions received after that time will not be addressed. Questions shall be emailed to mtanguay@middletownri.com. All submitted questions and the town’s written response to each question will be available as an addendum on or before Friday, July 19, 2024. Potential bidders are responsible for contacting the Middletown Finance Director at mtanguay@middletownri.com to request a copy of the addendum. Bidders must acknowledge receipt of all addenda on the town bid form which will be submitted with the bid package. The Town reserves the right to waive any informality or to reject any or all bids.

Any questions regarding this project should be addressed to:

Marc Tanguay Finance Director

Email: mtanguay@middletownri.com

Town of Middletown, RI Invitation to Bid

MIDD-024-010 Paving & Utility Repair http://finance.middletownri.com/purchasing/vendor-bidder-area/ http://finance.middletownri.com/purchasing/vendor-bidder-area/

II. INSTRUCTIONS TO BIDDER

ACCEPTANCE PERIOD. Unless otherwise specified herein, bids are firm for a period of ninety- (90) days.

ADDENDA ACKNOWLEDGMENT. Each bid shall include specific acknowledgment in the space provided of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the bid being rejected as not responsive.

AUTHORIZED SIGNATURES. Every bid must be signed by the person or persons legally authorized to bind the Bidder to a contract for the execution of the work. Upon request of the Town of Middletown, any agent submitting a bid on behalf of a Bidder shall provide a current power of attorney certifying the agent’s authority to bind the Bidder. If an individual makes the bid, his or her name, signature, and post office address must be shown. If a firm or partnership makes the bid, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the bid, the bid shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the Town of Middletown, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

AWARD OF BID. Award will be made to the Bidder offering the most advantageous bid after consideration of all Evaluation Criteria set forth below. The criteria are not listed in any order of preferences. The Town of Middletown will evaluate all bids received in accordance with the Evaluation Criteria. The Town of Middletown reserves the right to establish weight factors that will be applied to the criteria depending upon order of importance. Weight factors and evaluation scores will not be released until after award of bid. The Town of Middletown shall not be obligated to accept the lowest priced bid, but will make an award in the best interests of the Town of Middletown after all factors have been evaluated.

CANCELLATION OF SOLICITATION: The Town of Middletown may cancel this solicitation at any time.

COMPLIANCE WITH LAWS: All bids shall comply with current federal, state, and other laws relative thereto.

DEFINITION OF TERMS: For the purposes of this bid, the following definitions will be used:

a. Contractor: Same as Successful Bidder.

b. May: Indicates something that is not mandatory but permissible.

c. Must/Shall: Indicates a mandatory requirement. A bid that fails to meet a mandatory requirement will be deemed non-responsive and not be considered for award.

d. Bidder: The person or firm submitting the bid.

Town of Middletown, RI Invitation to Bid

e. Bid: The offer presented by the Bidder.

f. ITB: Acronym for Invitation to Bid.

g. Should: Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of your bid.

h. Submittal Deadline: The date and time on or before all bids must be submitted.

i. Successful Bidder: The person, contractor, or firm to whom the award is made.

DOCUMENTS TO BE RETURNED WITH BID: Failure to completely execute and submit the required documents before the submittal deadline may render a bid non-responsive. The documents that must be returned by the submittal deadline are listed on the form entitled "Bid Documents To Be Returned" and attached hereto.

INK OR TYPEWRITTEN: All information, prices, notations, signatures, and corrections must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the bid.

NOMENCLATURES: The terms Successful Bidder, Successful Contractor, and Contractor may be used interchangeably in these specifications and shall refer exclusively to the firm with whom the Town of Middletown enters into a contract because of this solicitation.

NON-COLLUSION AFFIDAVIT: Bidders are required to submit a Non-Collusion Affidavit with their Bids. See attached Affidavit. If there is reason to believe that collusion exists among the Bidders, the Town of Middletown may refuse to consider bids from participants in such collusion.

OPENING OF BIDS: All bids, irrespective of irregularities or informalities, will be opened and the names of the Bidders and proposed prices will be publicly read aloud at the submittal deadline. All interested persons are invited to be present at the opening and reading of bids.

POSTPONEMENT OF OPENING: The Town of Middletown reserves the right to postpone the submittal deadline and opening of bids any time before the date and time announced in the request for bid or subsequent addenda.

PRICE DISCREPANCIES: In the event that there are unit price items in a bid schedule and the "amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the amount will be corrected accordingly. If there is more than one item in a bid schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Bidder will be bound by said corrections.

PRICES: All Bids shall give the prices proposed, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Bidder’s authorized representative.

Each unit or lump-sum price stated in the BID FORM shall constitute full compensation as

Town of Middletown, RI Invitation to Bid herein specified for each item of work completed in accordance with the drawings and specifications. The payment items listed in the BID FORM are intended to provide full payment for the work shown on the drawings and specified herein. Any work called for or implied in the documents but not listed as a payment item shall be considered incidental to the overall project.

BID FORMS/SUBMITTAL: Bids should be clearly labeled and submitted in a sealed envelope or box bearing the name of the Bidder, bid number, and submittal deadline. Bidder’s authorized representative must properly initial any erasures or alterations of any kind. Bids that contain omissions or improper erasures or irregularities may be rejected. No oral, electronic, telegraphic, or telephonic bids or modifications will be considered.

a. Forms: Bids must be submitted on preprinted forms supplied by the Finance Office.

b. Copies: One (1) original marked “MASTER” and two (2) copies must be submitted on or before the Submittal Deadline.

c. Discrepancies: If discrepancies are found between the original and copy or copies, the original "MASTER" will provide the basis for resolving such discrepancies. If one document is not clearly marked “MASTER", the Town of Middletown reserves the right to use the original as the Master.

BID CONTENT: Bidder must describe in detail how they will meet the requirements of this ITB and may provide additional related information with their bid. The bid should be presented in a format that corresponds to, and references, the sections outlined in the Specification or Scope of Work, and should be presented in the same order. Responses to each section and subsection should be labeled to indicate which item is being addressed. Bids should be straightforward and concise. Emphasis should be concentrated on conforming to the bid instructions, responding to the bid requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, you must provide such documentation with the bid indicating where the supplemental information can be found.

The Town of Middletown is not liable for any costs incurred by Bidders before entering into a formal contract. Costs of developing the bids or any other such expenses incurred by the Bidder in responding to the bid, are entirely the responsibility of the Bidder, and shall not be reimbursed in any manner by the Town of Middletown.

BID MODIFICATIONS: Any Bidder who wishes to make modifications to a bid already received by the Town of Middletown must withdraw his bid in order to make the modifications.

Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Bid Withdrawal). All modifications must be made in ink, properly initialed by Bidder’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Bidder to ensure that modified or withdrawn bids are resubmitted before the submittal deadline.

Town of Middletown, RI Invitation to Bid

BID, REJECTION OF: The Town of Middletown reserves the right to reject any or all Bids or any part of a Bid. The Town of Middletown reserves the right to reject the Bid of any Bidder who previously failed to perform adequately for the Town of Middletown or any other governmental agency. The Town of Middletown expressly reserves the right to reject the Bid of any Bidder who is in default on the payment of taxes, licenses or other monies due the Town of Middletown.

BID WITHDRAWAL: Bidder's authorized representative may withdraw bids only by written request received before the submittal deadline.

BIDDER'S BACKGROUND: Bidder must provide a company profile. Information shall include:

a. Company ownership type. If incorporated, the state in which the company is incorporated and the date of incorporation;

b. Location of the company offices;

c. Number of employees both locally and nationally;

d. Location(s) from which employees will be assigned;

e. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this bid;

f. Company background/history and why Bidder is qualified to provide the services described in this bid;

g. Length of time Bidder has been providing services described in this bid. Please provide a brief description;

h. Resumes for key staff to be responsible for performance of any contract resulting from this bid.

i. Qualifications of full time, on-site construction supervisor. The successful Bidder shall have an on-site construction supervisor with at least ten (10) years’ experience in the construction and installation of roadways and utility installation. The use of a specific construction supervisor will be only upon approval of the Town of Middletown DPW.

The qualifications of the proposed construction supervisor shall be submitted to the Town. It should be noted that failure to provide the stated agreed upon construction supervision throughout all aspects of the project may be grounds for bid rejection, not accepting work or contract termination. The substitution of construction supervision, without written approval of the Town of Middletown DPW, may be grounds for termination.

Bidder must include in a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Bidder or in which the Bidder has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any bid. The Town of Middletown reserves the right to reject any bid based upon the Bidder’s prior history with the Town of Middletown or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

Town of Middletown, RI Invitation to Bid

BIDDER'S REFERENCES: Bidder should provide a minimum of five (5) references from similar projects performed for any local government clients within the last five years.

Information provided shall include:

a. Client/Business name;

b. Project description;

c. Project dates (starting and ending);

d. Client/Business project manager name and telephone number.

PUBLIC RECORDS: Rhode Island law provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the Town of Middletown in connection with a bid response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after bid opening, whichever occurs first. However, certain exemptions to the public records law are statutorily provided. If the Bidder believes any of the information contained in his or her response is exempt from the Public Records Law, then the Bidder, must in his or her response, specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the Town of Middletown will treat all materials received as public records.

QUALIFICATION OF BIDDERS: Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract for no less than five (5) years. The Bidder experience shall be set forth and submitted on the form provided herewith. It is the intention of the Town of Middletown to award a contract to a Bidder who furnishes satisfactory evidence that the Bidder has the requisite experience, ability, sufficient capital, facilities, and plant to enable the Bidder to prosecute the work successfully and properly, and to complete it within the time specified in the contract. To determine the degree of responsibility to be credited to the Bidder, the Town of Middletown will weigh any evidence that the Bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. In selecting the Bidder offering the most advantageous bid, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the work covered and/or specified in the contract documents. To this end, each Bid shall be supported by a statement of the Bidder’s experience on the form entitled “Bidder’s Experience,” which is a part of the contract documents.

QUESTIONS AND COMMENTS: All questions regarding this bid must be submitted in writing to the Middletown Finance Director no later than Monday, July 15, 2024. Questions received after that time will not be addressed. Questions should be emailed to mtanguay@middletownri.com. All submitted questions and the town’s written response to each will be available as an addendum on or before Friday, July 19, 2024. Potential Bidders are responsible for contacting the Finance Director at (401) 842-6500 ext 1064 or mtanguay@middletownri.com to request a copy of the addendum. Bidder must acknowledge receipt of all addenda on the town bid form which will be submitted with the bid package.

SIGNATURES: An individual who is authorized to bind the Bidder must sign the bid.

Town of Middletown, RI Invitation to Bid

SUBMITTAL DEADLINE: The submittal deadline is 10:00 am, Friday, July 26, 2024. Bid must arrive in the Finance Office, Town of Middletown, 350 East Main Road, Middletown, RI 02842. The receiving time in the Finance Office will be the governing time for acceptability of bids.

TAXES, EXEMPT: The Town of Middletown is exempt from Federal Excise and State Sales Tax. If requested, the Town of Middletown will furnish exemption certificates when the successful bidder submits invoices for payment.

TERMS OF THE OFFER: The Town of Middletown reserves the right to negotiate final contract terms with any Bidder selected. The contract between the parties will consist of the bid together with any modifications thereto; the awarded Bidder’s bid; and all modifications and clarifications that are submitted at the request of the Town of Middletown during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract; then the bid; then any modifications and clarifications to the awarded Bidder’s bid and;

lastly, the awarded Bidder’s bidl. Specific exceptions to this general rule may be noted in the final executed contract. Bidder understands and acknowledges that the representations above are material and important, and will be relied on by the Town of Middletown in evaluation of the bid. Bidder misrepresentation shall be treated as fraudulent concealment from the Town of Middletown of the facts relating to the bid.

WAIVER OF INFORMALITIES: The Town of Middletown reserves the right to waive informalities in any or all bids, or any part of a bid.

III. TERMS AND CONDITIONS

ASSIGNMENT OF RIGHTS OR OBLIGATIONS: Except as noted hereunder, Successful Bidder may not assign, transfer or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the Town of Middletown.

ATTORNEY FEES: In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party shall be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

AUTHORITY OF THE TOWN: Subject to the power and authority of the Town of Middletown as provided by law in this contract, the Town of Middletown shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The Town of Middletown shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

CANCELLATION OF THE CONTRACT: Without cause, the Town of Middletown may cancel this contract at any time with thirty- (30) days written notice to the Bidder. With cause, the Town of Middletown may cancel this contract at any time with ten- (10) days written notice to

Town of Middletown, RI Invitation to Bid the Bidder. Cancellation for cause shall be at the discretion of the Town of Middletown and shall be, but is not limited to, failure to supply the materials, or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the Town of Middletown Finance Director.

CHANGES IN WORK: The Town of Middletown may, at any time work is in progress, by written order, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the Town of Middletown may find necessary or desirable. The Contractor shall not claim forfeiture of contract by reasons of such changes by the Town of Middletown. Changes in work and the amount of compensation to be paid to the Contractor for any extra work as so ordered shall be determined in accordance with the unit prices of the contractor's bid.

COMPLIANCE WITH OR DEVIATION FROM SPECIFICATIONS: Bidder hereby agrees that the service offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the Bidder’s response. Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by Bidder’s authorized representative. An explanation must be made for each item in which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but may not be a substitution for this requirement.

CONTRACT INCORPORATION: This contract embodies the entire contract between the Town of Middletown and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein. No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless in writing and signed by both parties. The complete contract shall include the entire contents of the bid solicitation, all addenda, all of Bidder’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

FORMATION OF CONTRACT: Bidder’s signed Bid and Town of Middletown’s written acceptance shall constitute a binding contract.

LAWS GOVERNING CONTRACT: This contract shall be in accordance with the laws of the state of Rhode Island. The parties stipulate that this contract was entered into in the county of Newport, in state of Rhode Island. The parties further stipulate that the county of Newport, Rhode Island, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

SEVERABILITY: If any provisions, or portion of any provision, of this contract are held invalid, illegal or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

Town of Middletown, RI Invitation to Bid

SPECIFICATIONS, CHANGES TO: The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein or by written amendment. No changes, amendments, or modifications of any of the terms or conditions of the specification shall be valid unless in writing and signed by both parties.

SPECIFICATIONS, DEFINITION: The term "specification" or "bid specification" as used in this solicitation shall be interpreted to mean all the pages that make up this solicitation

Town of Middletown, RI Invitation to Bid

IV. SPECIAL PROVISIONS FOR SERVICES

CONTRACTOR, DEFINITION: The term "Contractor" refers to the party entering into a contract with the Town of Middletown as a result of this solicitation.

COOPERATION BETWEEN CONTRACTORS: The Town of Middletown reserves the rights to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are let within the limits of any one project, each contractor shall conduct their work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors. Contractors working on the same project shall cooperate with each other as directed. Each contractor involved shall assume all liability, financial or otherwise, in connection with their contract and shall protect and save harmless the Town of Middletown from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by them because of the presence and operations of other contractors working within the limits of the same project.

COORDINATION WITH AGENCIES: The Contractor shall coordinate their activities with the proper regulatory agencies and have their representative on site at the proper times.

DAMAGE: The contractor shall be held responsible for any breakage, loss of the Town of Middletown’s equipment or supplies through negligence of the contractor or their employee while working on the Town of Middletown’s premises. The contractor shall be responsible for restoring or replacing any equipment, facilities, etc. so damaged at their expense and no additional cost to the Town. The contractor shall immediately report to the Town of Middletown any damages to the premises resulting from services performed under this contract. Failure or refusal to restore or replace such damaged property will be a breach of this contract.

INSURANCE REQUIREMENT: Within ten (10) consecutive calendar days of award of contract, Successful Bidder must furnish the Town of Middletown with the Certificates of Insurance proving coverage as specified in “Bidder’s Statement Regarding Insurance Coverage” and naming the Town of Middletown, its officers and agents, Additional Insured by endorsement. Contractor will, at its own expense, provide and keep in force the following insurance coverages:

• Workmen’s Compensation and Employment Liability Insurance in compliance with statutory limits;

• Comprehensive General Liability Insurance including Products Completed, Contractual, Property, and Personal Injury coverage with combined single limits of $1,000,000 per occurrence and in the aggregate;

• Professional Liability Insurance with a limit of $1,000,000 per claim and in the aggregate;

• Automobile Liability Insurance including non-owned and hired automobiles with the limits listed below.

◦ Bodily Injury - $500,000 each person; $500,000 each occurrence

◦ Property Damage - $100,000 each occurrence

Town of Middletown, RI Invitation to Bid

• Defense of Town: all insurance companies shall have the duty to defend the Town against liability or property damage claims arising from the conduct of the Contractor and/or its agents or employees.

RIGHTS RESERVED: Contractor agrees that the Town of Middletown has the right to make all final determinations as to whether the work has been satisfactorily completed. If Contractor fails to comply with the conditions of the contract, or fails to complete the required work or furnish the required materials within the time stipulated, the Town of Middletown reserves the right to purchase in the open market, or to complete the required work, at the expense of the Contractor.

V. SCOPE OF WORK & SPECIFICATIONS

Town of Middletown is making utility repairs and road paving as identified herein. Included in the project are: Boulevard (West Main Road to Miantonomi Avenue less section between Nicholson Crescent to High St), Rosedale Terrace, Ellen Rd. (570 LF. Segment), Gibson Rd., Sherrwood Rd., Columbia Rd. ( Ward Ave. to Ellen Rd.).

Paving operations will consist of 2 steps, installation of road base / binder placement, wait 1 season (6 +- months minimum waiting period) then installation of asphalt emulsion tack coat and top / finish course placement. Unless otherwise directed. All work will begin after award of contract estimated to by August 2024, with a binder course completed before October 28, 2024.

Finish course will be placed prior to May 26, 2025 unless approved in writing by the Director of Public Works.

Settlement areas along these roads will have trench repair consisting of removal and disposal of base material, removal and disposal of gravel material, installation of Tensar 140 geo grid, Mirafi 140N fabric, wrapped and folded, installation of new compacted gravel material and installation of new bituminous pavement.

Rosedale Terrace will include drainage structure replacement, tie in of sump pump discharges, and paving.

Grading will be set by the contractor, with existing finish grades will be held. Adjustments will be made to provide positive pitch into all catch basin grates. Layout of the sewer and storm drain repairs will also be the responsibility of the contractor

Crown will be set at 2% from gutter line to centerline. Catch basin frames will be set at gutter grade as allowed in the field. Finish gutter grades into the catch basins will provide runoff to drain efficiently enter the grates. No puddling or ponding on the finished surface is allowed.

All utilities inverts will be re set to pre-construction grades, unless noted on plans.

Catch basin frames and grates, sewer manhole frames and covers, water valves and gas valves will be set to binder grade, then just prior to surface course installation adjusted to finish grade.

Town of Middletown, RI Invitation to Bid

As necessary work included herein will consist of pavement removal, gravel base top dressed with 3” compacted layer, 2-1/2” binder course (MASS specification) and 1-1/2” finish course (RIDOT HMA class 9.5) and an asphalt emulsion tack coat. (refer to SK-11)

As necessary work included herein will consist of full depth road re construction, including pavement removal, gravel base removal and disposal, Tensar Geo Grid TX140 installation, new 12” gravel base, 2-1/2” binder course (MASS specification) and 1-1/2” finish course (RIDOT HMA class 9.5) and an asphalt emulsion tack coat. (refer to SK-12)

All materials are allowed to use an equivalent or equal brand name. All "or equal" materials are required to be submitted to the Town for approval prior to ordering.

All work shall be in accordance with all Occupational Health and Safety Association (OSHA) most current rules and regulations.

Town of Middletown construction season begins April 15 and runs through October 31, any construction outside of those dates will be considered as winter conditions. Contractor will be required to bear all necessary expenses. In addition to necessary expenses, the contractor will be responsible to bear all expenses due to loss of production than anticipated, this includes but is not limited to police details, repair of work during winter conditions, construction management, inspections, additional meetings, etc.

Important Notes:

Successful bidder will be evaluated by both experience with the Town or similar municipalities and cost.

All proposed construction and payments shall be completed in accordance with the following documents:

1. the Rhode Island Department of Transportation Standard Specifications for Road and Bridge Construction, February 2024 Edition, with all revisions.

2. the Rhode Island Department of Transportation Standard Details, Revised October 21, 2022 Edition, with latest revisions.

All work and payments shall be completed in accordance with RIDOT standards and materials.

This is a prevailing wage rate project, after notice of award is issued, contractor shall submit within five (5) days of notice, certificate of insurance, performance and payment bond to the Finance Director for review and approval.

Liquidated damages are included and will be assessed at $400.00 per day for each day the contract is not substantially complete. Paving deadline for top course shall be May 26, 2025.

All work will be in accordance with all OSHA rules and regulations and RI DIG SAFE as of the contract date. All materials will be disposed of in accordance with all Local, State, and Federal regulations.

Town of Middletown, RI Invitation to Bid

Index to Specifications

Section 0100 Site Preparation and Final Clean Up Section 0200 Erosion and Sedimentation Control Measures Section 0300 Excavation and backfill Section 0500 Storm Drainage and Sanitary Sewer Section 0600 Bituminous Pavement Section 0700 Pavement Markings Section 0800 Loam & Seeding

Section 0100 Site Preparation and Final Clean Up

a) The work under this section shall consist of all site preparation and related items as indicated on the drawings and or as specified herein, and include but is not limited to the following:

1) Protection of existing structures and plantings

2) Existing utilities

3) Temporary Storage Areas

4) Final Clean Up

5) Temporary Sanitary Facilities

6) Storm Drainage and Sanitary Sewerage

1.01) Execution

a) Existing structures shall be protected from damage due to new construction. Temporary shoring and/or cradles shall be constructed if necessary to insure the continuous use of such structures.

b) Structures considered herein shall be the following: manholes, pipelines, electric, cable, telephone, retaining walls, walks, driveways, landscaped planting beds, etc.

c) All existing utilities shall be raised or lowered in order to meet the new binder grade and then raised again to finished grade just prior to surface installation.

d) Water valve boxes, gas valve boxes, manhole covers, hand holes will be raised in accordance with those particular individual utilities’ standards.

e) Temporary storage areas shall be maintained by the contractor for the duration of the project.

The temporary storage area will be coordinated with the Town prior to beginning work. The area will be fenced and enclosed with a sediment barrier. At the end of construction, the entire disturbed area will be returned to its pre-construction condition.

f) Temporary sanitary facilities are required and will be maintained throughout the construction contract.

g) Entire construction site will be cleaned of all spoil materials including but not limited to:

sediment, soils, asphalt, stones, debris, garbage, pipes, etc.

h) Catch basins and drain manholes will be cleaned of all spoil materials that have accumulated due to the construction. Prior to final acceptance the condition of the site shall be approved by the Town.

Town of Middletown, RI Invitation to Bid

j) Contractor shall be responsible for correcting and or repairing all damage to private properties.

This includes but is not limited to vehicles and construction equipment.

Section 0200 Erosion and Sedimentation Control

2.0) Scope

a) The work under this section shall consist of all erosion control measures and related items as indicated on the drawings and or as specified herein, and include but is not limited to the following:

1) Sediment Barrier

2) Inlet Protection

3) Temporary Mulching

4) Dust Control

2.01) References

a) The following reference shall be included its entirety: Rhode Island Soil Erosion and Sediment Control Handbook, Issued 1989, Revised 2014, Updated 2016 prepared by the Rhode Island State Conservation Committee.

2.02) Submittals

a) Submit to the Town manufacturer’s product data, including description, installation instructions, and other pertinent data required for complete product use.

2.03) Products (or equal products may be submitted)

a) Sediment barrier shall consist of a combination of silt fencing, TerraTex SC, and hay bales.

b) Slope stabilization shall be TerraJute.

c) Inlet protection shall be TerraTex SC.

d) Dust control shall be Calcium Chloride.

2.04) Execution

a) Sediment barrier will be toed into the existing ground to form an effective barrier against any sediment transport beyond the limit of work.

b) Prior to any excavation the contractor shall install a continuous sediment barrier, as shown on the construction drawings or as directed in the field by the Town.

c) Contractor shall maintain the sediment barrier in good working condition throughout all phases of the construction.

e) Sediment barrier shall be maintained in place until a sound vegetative cover is established.

f) Contractor shall remove and dispose the sediment barrier after the cover is re-established.

g) Temporary mulching will be applied to any disturbed area with a slope greater than 3 horizontal to 1 vertical.

Town of Middletown, RI Invitation to Bid

h) Areas that require temporary mulching will be seeded, if outside of the growing season, with a winter rye at a rate of 2.5#/1000 sf, if within the growing season a Kentucky Bluegrass mix will be applied at a rate of 0.9#/1000 sf.

I) Inlet protection will be required at all existing frame and grates, inlets, pipes, flared end sections, drainage swales, etc. that are receiving stormwater from the construction area.

j) Calcium chloride shall be applied at a rate that will keep surface moist but not cause pollution or plant damage.

k) All paved areas will be swept clean at the end of each work day and mulch applied to all disturbed grassed areas.

Section 0300 Excavation, Backfilling, Compaction

3.0) Scope

a) The work under this section shall consist of all excavation, backfilling, compaction and related items as indicated on the drawings and or as specified herein, and include but is not limited to the following:

1) Sanitary sewer and storm drainage

2) Water main and service lines

3) Gas main and service lines

4) Pipe bedding material and initial backfill area (1’ above top of pipe)

5) Dewatering

6) Trench boxes and shoring

7) Compaction testing

8) Road base and sub base

9) Weather conditions

10) Unsuitable material removal and replacement

3.01) Submittals

a) Contractor shall submit a sieve analysis for any material to be brought on site including material source.

b) Contractor shall submit manufacturer’s specifications for compaction equipment to be used throughout the project.

c) Contractor shall submit trench box and shoring design

d) Contractor shall submit testing firms name and address.

3.02) Products

Unless noted within these specifications or on the drawings the following specification shall govern

a) Pipe bedding material shall be in conformance with the following:

US SIEVE NO. PERCENT PASSING BY WEIGHT

Town of Middletown, RI Invitation to Bid

1” 100 3/4” 90 – 100 3/8” 20 - 55 #4 0 - 10 #200 0 - 5

b) Initial backfill zone (1’ above top of pipe) shall have no particles greater than 2” in any dimension, shall be free of all organic or compressible soil (i.e. topsoil, subsoil) and frozen particles.

c) Road sub base material shall conform to column 1 (either 1a or 1b), as modified, on page M-5 of the RIDOT standard specifications for road and bridge construction.

d) Material used for replacement of unsuitable shall conform to column 1, in table 1, on page M-5 of the RIDOT standard specifications for road and bridge construction.

3.03) Execution

a) Contractor shall install all bedding materials on a well-compacted sub grade, free of frost, and large stones.

b) Bedding material shall be compacted to 95% maximum density prior to placing any pipe.

c) Bedding material shall be placed around pipe and tamped tightly against sides of pipe, including haunch area, to insure a well compacted uniform cradle to extents as called for on the drawings.

d) Initial backfill zone will be carefully placed and compacted to 95% maximum density.

e) Remaining trench shall be compacted in 1’ lifts to 95% maximum density up to sub grade.

Deleterious, frozen particles, or any other unsuitable or suspect materials shall not be used for backfill.

f) All trench tops shall have a 12” minimum layer of road base material conforming to column 1, in table 1, on page M-5 of the RIDOT standard specifications for road and bridge construction.

g) Excavated material shall be placed in areas such that transport of this material by either wind or rain shall be minimized. If necessary, this excavated material will be stabilized with erosion controls such as hay bales or wetted to prevent transport.

h) Road sub base and base material shall be installed and compacted to extents as specified on the drawings.

i) Road sub base and base material shall be compacted to 95% maximum density.

j) Gas and water service lines shall be set in a 12” layer of course sand. Trench backfill shall be installed in 1’ lifts compacted to 95% maximum density.

Town of Middletown, RI Invitation to Bid

k) All trenches shall be kept dry and all pipe installed in dry conditions. If dewatering is necessary, the pumps shall discharge into an area enclosed in accordance with RIDOT Standard Detail 9.7.0. The enclosure will set on level ground so as to maximize the sides in contact with the dewatered fluid. Contractor shall keep all excavated materials that are to be used as backfill dry.

l) All necessary trench boxes or shoring as required by OSHA will be constructed and installed in full compliance with OSHA rules and regulations.

m) Contractor shall hand excavate as REQUIRED BY DIG SAFE REGULATIONS, when necessary, especially within close proximity to existing utilities.

n) Contractor shall supply all necessary adverse weather condition equipment, materials, techniques, or any other means so as to not have any concern for the weather conditions. These concerns will include such items as: frozen ground, rain, snow, ice, and cleanup operations.

Contractor shall expect and anticipate for extreme weather conditions.

p) Compaction testing shall be the responsibility of the Contractor. Contractor shall schedule testing by allowing and, if necessary, stopping backfill operations for testing personnel to perform an in-situ compaction test. It is estimated that one test will be taken for each 100’ length and 4’ of fill.

q) Contractor shall be responsible for submittal of a five (5) gallon bucket of all proposed materials. Contractor will perform necessary sieve and proctor tests for use in the field.

3.04) Payment and Method of Measurement

a) Payment for this item shall be included within the gravel pay item.

b) Measurement will be determined in field by measurements.

c) Unsuitable material removal and replacement below the pay limit will be paid by separate item.

Section 0500 Storm Drainage and Sanitary Sewer

5.0) Scope

a) The work under this section shall consist of all storm drainage and sanitary sewerage and related items as indicated on the drawings and/or as specified herein, and include but is not limited to the following:

1) Catch Basins

2) Manholes

3) Storm drainage system

4) Sanitary sewage system

5) Testing, CCTV videotaping and acceptance of new sanitary sewer line

Town of Middletown, RI Invitation to Bid

5.01) References

a) The following references shall be included in this section in its entirety:

1 The Rhode Island Department of Transportation Standard Specifications for Road and Bridge Construction, February 2024 Edition

2) the Rhode Island Department of Transportation Standard Details, Revised October 21, 2022 Edition, with latest revisions.

3) Town of Middletown Rhode Island Ordinance Rules and Regulations for the Use and Installation of Sewers

4) Rules and Regulations Regarding the Subdivision of Land Town of Middletown Rhode Island

5) American Association of State Highway and Transportation Officials (AASHTO)

5.02) Submittals

a) Submit to the Town: manufacturer’s product data, including description, installation instructions, and other pertinent data required for complete product use.

5.03) Products

a) Catch basins shall be RIDOT Standard Detail 4.4.0.

b) Manholes shall be RIDOT Standard Detail 4.2.0 (sewer manholes require 30” opening).

c) Storm drain pipe system shall be HDPE or reinforced concrete (where specified on the drawings or in the field).

d) Sewer pipe shall be PVC SDR-35.

e) Catch basin frame and grate shall be RIDOT Standard Detail 6.3.2 or 6.3.4 (high capacity).

f) Sewer manhole frame and grate shall provide a clear opening of 30” and be labeled as “SEWER” with 3” tall letters.

g) Drain manhole frame and grate shall be RIDOT Standard Detail 6.21 and be labeled as “DRAIN” with 3” tall letters.

h) All joints in structures making up a sewer manhole will be sealed to form a watertight joint with a flexible permanent gasket.

I) Sewer manhole pipe connections will be made with a manufactured core n seal boot or waterproof flexible sleeve in the field (connection to existing manhole).

Town of Middletown, RI Invitation to Bid

j) Storm drain pipe connection to structures will be made with a high strength, waterproof, non-shrink grout.

k) Inverts within sewer manholes shall be constructed with brick and mortar conforming

AASHTO M91.

5.04) Execution

a) Sewer manholes and catch basins shall be installed on a 6” depth of compacted layer of crushed stone.

b) Sewer manholes and catch basin frames shall be adjustable with courses of brick, so as not to require an exact finish rim elevation, tolerance shall be 6” either up or down, but no greater than 12”.

c) Sewer and storm drain pipe shall be laid to a uniform grade as called for on the plans.

Contractor shall be responsible to excavate all materials and debris including: existing pipes and manholes along the sewer line. All debris not suitable for backfill shall be properly removed and disposed.

d) Sewer and storm drain pipe shall be set on a 6” depth of compacted approved crushed stone.

The crushed stone shall extend to the sides of the trench and up to top of the pipe.

e) Initial backfill zone (12” above the crown) shall be free of any stones greater the 2”.

f) Trench compaction shall be completed in 12” layers compacted to 95% maximum density.

g) Contractor shall work with a soil testing firm to determine required number of passes to provide 95% compaction criteria.

h) Contractor shall test all new sanitary sewer lines in accordance with the Town of Middletown’s Ordinance Rules and Regulations for the Use and Installation of Sewers.

i) Sewer manholes shall be vacuum tested to 10” of mercury for a period of two minutes.

Manhole shall be accepted if there is no drop in vacuum for that period.

j) Contractor shall supply the Town with a CCTV video of each length of new sewer pipe. The CCTV video shall be indexed according to the manhole number and or station as shown on the accompanying drawings.

k) Contractor shall by pass pump as necessary. By pass pumping will be included with the pipe cost per foot.

5.05) Payment and Method of Measurement

a) Payment for pipe shall be made by the installed linear footage.

Town of Middletown, RI Invitation to Bid

b) Payment for sewer manholes shall be measured by the vertical linear foot, as measured from the finish frame to the inside face of the floor of structure.

c) Payment for drain manholes and catch basins shall be measured per each.

d) Measurements shall be taken in the field.

Section 0600 Bituminous Pavement

6.0) Scope

a) The work under this section shall consist of all bituminous pavement and related items as indicated on the drawings and/or as specified herein, and include but is not limited to the following:

1) Temporary patching

2) Permanent patch

3) Sidewalks

4) Sawcut at existing pavements

5) Base/Binder course

6) Top/Finish course

7) Grinding and reclaiming existing asphalt and base material

6.0…