1) RFQ MG-05222024 SR PTL Vacuum Section Chambers.pdf

INSTRUCTIONS AND TERMS

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

(Rev. 3-13-24)

REQUEST FOR QUOTATION

(Under UC-LBNL/DOE Contract No. DE-AC02-05CH11231)

UNIVERSITY OF CALIFORNIA

LAWRENCE BERKELEY NATIONAL LABORATORY

Procurement Dept., M/S 971-PROC One Cyclotron Road, Berkeley, CA 94720

RFQ # RFQ Date Due Date:

MG-05222024

Lowest Price Technically Acceptable

05/22/2024 06/20/2024

3 PM PST

ISSUED TO: SUBMIT QUOTATIONS VIA EMAIL TO:

[Quoter's Name] Attn:

[Address]

Martha G Grausz Lawrence Berkeley National Laboratory mggrausz@lbl.gov Ph: (510) 486-6618

SHIP TO LOCATION: Payment Terms Transportation Terms F.O.B.

Lawrence Berkeley National Laboratory One Cyclotron Road Berkeley, CA 94720

(See Sample Subcontract) (See Sample Subcontract) (See Sample Subcontract)

NAICS Code Size Standard Ship Via 333248 750 Best Way

LINE

ITEM ITEM DESCRIPTION QTY UNIT Delivery DATE

1 AL-1413-4789 PTL VC 4.2C (1st Article) 1 EA

2 AL-1653-0031 PTL VC 2/6/9/11.0B 4 EA

3 AL-1652-6463 PTL VC 4/7/8/10/12.0B 5 EA

4 AL-1653-1087 PTL VC 2/6/9/11.0C 4 EA

5 AL-1652-8200 PTL VC 4.0E 1 EA

6 AL-1652-8177 PTL VC 4.0D 1 EA

7 AL-1730-8232 PTL VC 7.0D 1 EA

http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions http://procurement.lbl.gov/supplier-forms

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

8 AL-1730-8014 PTL VC 6/11.0E 2 EA

9 AL-1511-4077 PTL VC 2.1E 1 EA

10 AL-1507-3328 PTL VC 3/9/11.1E 3 EA

11 AL-1512-1021 PTL VC 6.1E 1 EA

12 AL-1730-8127 PTL VC 2.0E 1 EA

13 AL-1730-9447 PTL VC 9.0E 1 EA

14 AL-1417-2302 PTL VC 2/3/5/6/9/11.1B 6 EA

15 AL-1577-0922 PTL VC 5.0B 1 EA

16 AL-1454-4472 PTL VC 5.0D 1 EA

17 AL-1730-9504 PTL VC 8/12.0D 2 EA

18 AL-1730-8275 PTL VC 10.0D 1 EA

19 AL-1511-4050 PTL VC 2.1D 1 EA

20 AL-1511-8637 PTL VC 3/6/9/11.1D 4 EA

21 AL-1673-6336 PTL VC 4/8/12.2B 3 EA

22 AL-1633-5819 PTL VC 4/8/12.2.D 3 EA

23 AL-1518-1237 PTL VC 4/8/12.3D 3 EA

http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

24 AL-1633-4474 PTL VC 4/8/12.3C 3 EA

25 AL-1637-3087 PTL VC 3/5/6/7/9/10/11.3CX 7 EA

26 AL-1637-3105 PTL VC 3/5/6/7/9/10/11.3DX 7 EA

27 AL-1731-1279 PTL VC 8/12.0E 7 EA

28 AL-1413-4789 PTL VC 4/8/12.2C 2 EA

29 AL-1652-8091 PTL VC 2/4/6/7/8/9/10/11/12.0C/D 9 EA

30 AL-1604-7328 PTL VC 5.0C 1 EA

31 AL-1589-0567 PTL VC 2/3/5/6/9/11.1C 6 EA

32 AL-1633-3105 PTL VC 4/8/12.3B 3 EA

33 AL-1637-1009 PTL VC 3/5/6/7/9/10/11.3BX 7 EA

34 AL-1652-5823 Bellow, DN50 Rotatable 14 EA

35 AL-1673-9115 Bellow, Stadium Flange 1 EA

36 AL-1577-0894 Bellow, DN63 to DN50 5 EA

37 AL-1439-5599 Bellow, DN 63Rotatable 12 EA

38 AL-1440-6502 Bellow, DN63 to DN160 5 EA

39 AL-1635-7916 Bellow, Obround 7 EA http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

40 AL-1443-2551 Bellow, DN160 6 EA

41 AL-1442-9546 Bellow, DN200 7 EA

ADDITIONAL INSTRUCTIONS / MANDATORY REQUIREMENTS

By providing a quote, the offeror certifies that they meet and conform to all the following mandatory requirements:

1. Ability to meet the technical specifications set out below:

• Statement of Work (SOW) AL-1705-3156, Titled SR PTL Vacuum Chamber Statement of Work, Rev. F, dated 05/21/2024 o Section 4.2 Scope Overview o Section 4.3 Description of Items o Section 5 Deliverables/ scope o Section 6.2 Reporting Requirements o Section 6.3 Proposal Documentation Requirements o Section 7 Packaging and Shipping Specifications

• Engineering Specifications (ES) AL-1705-3155 Titled SR PTL Vacuum Chamber Engineering Specification, Rev. F, dated 05/21/2024 o Section 7 Environmental Requirements o Section 8 Technical Requirement

2. Delivery schedule that addresses the Statement of Work (SOW) AL-1705-3156, Titled SR PTL Vacuum Chamber Statement of Work, Rev. F, dated 05/21/2024, Sections 5.1.3-Hardware Deliverables and 6.1-Schedule.

The offeror may submit an alternate schedule and delivery rate with justification for additional lead time or a delivery schedule that meets or beats the project schedule requirements. Acceptance of an alternate schedule will be at the sole discretion of the University.

The schedule must be provided in Calendar Weeks ARO.

3. Provide a plan to successfully demonstrate the offeror’s resources and project management support that are adequate to deliver these devices on schedule, using a quality-controlled manufacturing process, and include adequate procurement capabilities, fabrication facilities, and testing facilities to execute the subcontract. The offeror will also provide a synopsis of its experience in working together with its lower-tier subcontractors if applicable.

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

4. Recent direct experience within the last five years manufacturing complex Ultra High Vacuum (UHV) chambers for particle accelerator applications.

5. Have a Quality Management System (QMS) or Quality Assurance (QA)/Quality Control (QC) Program conforming to and meeting the basic tenets of the Quality Assurance Requirements Article of the Sample Subcontract.

The offeror will also complete and return the ALS-U Supplier Quality Evaluation Survey AL-1208-0209 for the University to assess its capabilities.

6. Offeror’s Acceptance of the terms, conditions, general provisions

Attachments:

1) Sample Subcontract RFQ MG-05222024 and its Incorporated Documents including:

• Terms and Conditions – General Provisions for Commercial Supplies and Services Dated 12/22/2023

• Terms and Conditions – General Provisions for Commercial Supplies and Services (Foreign) Dated 12/22/2023

2) AL-1705-3156 - Titled SR PTL Vacuum Chamber Statement of Work, Rev. F, dated 05/21/2024 – SOW

3) AL-1705-3155 -Titled SR PTL Vacuum Chamber Engineering Specification, Rev. F, dated 05/21/2024 – ESD

4) AL-1731-0513 - Titled SR PTL Chamber Reference Document List, Rev. B, Dated 05/17/2024

5) AL-1708-1515 Titled SR PTL Vacuum Chamber ACL, Rev. A, dated 05/14/2024 – Acceptance Criteria List

6) AL-1208-0209C ALS-U Supplier Quality Evaluation Survey * (Return Completed Copy with your Quotation;

regardless of value)

7) Rep Cert Form * (Return Completed Copy if Quote is in excess of $150K)

8) Price Proposal Schedule Attachment A

ADDITIONAL PROVISIONS

Sustainability-Related Requirements LBNL’s Sustainable Acquisition Program (SAP) is subject to several interacting initiatives and Federal, DOE, State and University requirements related to sustainability, including Recycled Content Products (EPA Designated Products), Biobased (BioPreferred®), energy efficient products (EnergyStar®), environmentally preferable and energy efficient electronics (EPEAT®), Federal Energy Management Program (FEMP), Non-Ozone Depleting Alternative Products (SNAP), and Water Efficient Plumbing Products (EPA Watersense®).

The subcontractor must deliver products and services in compliance with the Environmentally Preferable Products and Services (EPP) article of the Sample Subcontract which implements the requirements of DEAR 970.5223-7 and 952.223- 78, Sustainable Acquisition Program, as well as other federal- and state-mandated sustainability requirements.

As part of this requirement, the Subcontractor must report on compliance with recycled content requirements, bio-based, and/or energy-savings (i.e. EPEAT® and EnergyStar®) if applicable to their work effort or product being provided.

http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

Offerors are strongly encouraged to consult the General Services Administration (GSA) Sustainable Facilities Tool (SFTool) and the SFTool Product Search and Vendor Resources pages within that site for additional information on the listed products and services potentially subject to these requirements. Offerors should pay particular attention to the following subject areas and/or products and services that are frequently delivered as a part of LBNL’s subcontracted work efforts (the terms in parentheses are defined within the SF Tool site):

• Recycled Content Products (EPA Designated Products)

• Biobased Products (BioPreferred®)

• Energy Efficient Products (EnergyStar®)

• Environmentally Preferable and Energy Efficient Electronics (EPEAT®)

• Greenhouse Gas Emissions Reduction

• Non-Ozone Depleting Alternative Products

• Water Efficient Plumbing Products (EPA Watersense®)

• Waste Reduction

LBNL is required to comply with UC policy on sustainable procurement to the extent to which they do not conflict with requirements in the Prime Contract with DOE. The UC policy prioritizes waste reduction in the following order: reduce, reuse, and then recycle. Accordingly, subcontractors and vendors must first reduce unnecessary purchasing and then prioritize purchasing surplus or multiple use products before purchasing recyclable or compostable products in accordance with the EPP article of the Sample Subcontract [OR]Sample Master Agreement. UC Policy also sets forth requirements for:

• Packaging,

• A ban on foam and single use plastic food service and other product packaging, and

• E-Waste recycling not addressed in the Federal requirements.

The California In-Use Off-Road Diesel-Fueled Fleets Regulation requires in-use off-road diesel-fueled fleet owners to report off-road diesel vehicle inventories and actions taken to reduce vehicle emissions to the California Air Resources Board (CARB). LBNL is required to obtain certificates from potential subcontractors and vendors using or offering equipment or fleets exceeding 25 total horsepower (HP) demonstrating compliance for Laboratory-related work in the State of California prior to award. A fleet is defined as one or more vehicles collectively exceeding 25 HP.

By submitting a quote, offerors acknowledge the SAP and reporting requirements included in the Environmentally Preferable Products and/or Services article and General Provisions of the sample subcontract.

Shipping Insurance All quotes must include the cost of shipping insurance to cover risk of loss of items in shipping. The subcontractor or their shipper shall be required to cover replacement of any and all items lost in shipping.

Notice of Sherman Antitrust Act – Federal Antitrust Enforcement This solicitation is subject to the Sherman Antitrust Act which prohibits agreements among competitors to fix prices, rig bids, or engage in other anticompetitive activity. Criminal prosecution of Sherman Act violations is the responsibility of the Antitrust Division of the United States Department of Justice.

Violation of the Sherman Act is a felony punishable by up to 10 years imprisonment and a $1 million fine for individuals and a fine of up to $100 million for corporations. In addition, collusion among competitors may also involve violations of the mail or wire fraud statute, the false statements statute, or other federal felony statutes, all of which the Antitrust Division prosecutes.

In addition to receiving a criminal sentence, a corporation or individual convicted of a Sherman Act violation may be ordered to make restitution to the victims for all overcharges. Victims of bid-rigging and price-fixing conspiracies also may seek civil recovery of up to three times the amount of damages suffered.

http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions http://procurement.lbl.gov/supplier-forms https://sftool.gov/greenprocurement https://sftool.ecomedes.com/ https://sftool.gov/learn/about/652/vendor-resources https://sftool.gov/greenprocurement https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.