MF Irrigation PWS.pdf

JBLM MCCHORD FIELD IRRIGATION SERVICES

PERFORMANCE WORK STATEMENT (PWS)

Joint Base Lewis-McChord, WA

14 November 2024

Controlled Unclassified Information (CUI)

JBLM, McChord Field Irrigation Maintenance Services Performance Work Statement

(PWS)

TABLE OF CONTENTS

1.0 General

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 Traffic Flow

1.7 Restoration of Real Property Damage

1.8 General Information

1.8.1 Historical Data

1.8.2 Utilizing Electronic Mail (e-mail) and other written correspondence

1.8.3 Place of Performance

1.8.4 Recognized Holidays

1.8.5 Hours of Operation

1.8.6 Installation Closures

1.8.7 Emergency Delays

1.8.8 Type of Contract

1.8.9 Training Requirements

1.8.10 Access and General Protection/Security Policy and Procedures

1.8.11 Physical Security

1.8.12 Security Training

1.8.13 Anti-Terrorism (AT) Level I Training

1.8.14 iWATCH Training

1.8.15 Operational Security (OPSEC) Awareness Training

1.8.16 The Procurement Integrated Enterprise Environment

1.8.17 Local Health Protection Conditions

1.8.18 Key Control

1.8.19 Post-Award Conference/Periodic Progress Meetings

1.9 Government Roles and Responsibilities

1.9.1 Contracting Officer

1.9.2 Contracting Officer’s Representative

1.9.3 COR Authority

1.9.4 COR or Designated Government Representative Functions

1.10 Specific Contractor Requirements, Roles and Responsibilities

1.10.1 U.S. Residency

1.10.2 Contractor Hiring Restrictions

1.10.3 Standards of Conduct

1.10.4 Contractor Key Personnel

1.10.5 Project Manager (PM)/Lead Supervisor

1.10.6 Quality Control

1.10.7 Work Clearance

1.10.8 Inadvertent Discovery

1.10.9 Transition (In /Out) Period

1.11 Emergency Services

1.11.1 Emergency Medical Treatment

1.11.2 Accident Reporting

1.12 Environment and OSHA

1.12.1 Safety

1.12.2 Safety Plan

1.12.3 Spill Plan

1.13 Environmental Compliance

1.13.1 Environmental Laws

1.13.2 Hazardous Materials

1.13.3 Headquarters, Joint Base Form (HJB) 953

1.13.4 JBLM Environmental Training

1.13.5 Anti-Idling

2.0 Definitions and Acronyms

2.1 Definitions

2.2 Acronyms

2.3 Applicable Directives, Publications

3.0 Government-Furnished Property, Equipment and Services

3.1 Property

3.2 Services

3.3 Utilities

3.4 Materials

4.0 Contractor-Furnished Material/Property/Equipment

4.1 Permits

4.2 Special Equipment Requirements

4.2.1 Motor Vehicle Operators

4.3 Unserviceable Contractor Equipment

4.4 Privately-Owned Weapons (POWs) on Joint Base-Lewis McChord

4.5 Department of Labor (DOL) Wage Determination

5.0 Specific Tasks for Irrigation Maintenance

5.1 General

5.2 Description of Services

5.2.1 Scope

5.2.2 McChord Field Irrigation

5.2.2.1 Program and Operate

5.2.2.2 Repair/Replace Irrigation System Components

5.2.2.3 Start-up/Winterization

5.2.3 Invoicing and Reporting

6.0 Technical Exhibits (TE)

1.0 General.

This is a non-personal services contract to provide Irrigation Maintenance Services for the U.S. Army Garrison Joint Base Lewis – McChord (JBLM) Field.

• The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this

PWS.

1.1 Description of Services/Introduction.

The Contractor shall provide all management, tools, equipment, and labor necessary to inspect, repair and operate irrigation system sprinkler heads, water pipes/fittings, electric valves (solenoids), electrical wiring, controllers (panels), shutoff valves, timers, and check valves. Contractor is responsible for all components downstream of the Back Flow Preventer (BFP). No maintenance will be performed on backflow preventers. Contractor shall document type of system at each location and all discrepancies and submit to COR at the end of each month. All work performed by the Contractor shall be performed in accordance with all applicable laws, regulations, Army standards, instructions, and commercial practices. The Contractor shall service all areas identified on TE 1 and TE 5.

1.2 Background.

JBLM is located in Pierce and Thurston counties, WA, however, all work will be performed in Pierce Co. The JBLM Directorate of Public Works (DPW), Engineering Services Division’s mission is to provide backup field support and sustainment for all units assigned to JBLM and supported units, as required.

1.3 Objectives.

The Contractor shall ensure all work accomplished in fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives and other requirements (See 2.1 Definitions & 2.2 Acronyms, Legal and Other Requirements) to include, but not limited to the documents in Part 2.3 Applicable Publications.

TE 1 and TE 5 identify areas for service. The Contractor shall sustain irrigation systems on McChord Field to provide for healthy vegetation while minimizing water consumption.

Contractor shall work to optimize performance of the irrigation systems by making necessary repairs, adjustments, programming throughout the watering period of performance. Contractor shall winterize to prevent frost damage and de-winterize in the spring to resume irrigation services.

1.4 Scope.

The Contractor shall perform irrigation programming, repairs, start up and winterization services on JBLM McChord Field in accordance with the PWS and Technical Exhibits (T.E.s)

1.5 Period of Performance (PoP).

The Period of Performance shall be for one (1) Base Year of 12 months and four (4) 12-month Option Years. The Period of Performance reads as follows:

Base Year 1 April 2025 – 31 March 2026 Option Year I 1 April 2026 – 31 March 2027 Option Year II 1 April 2027 – 31 March 2028 Option Year III 1 April 2028 – 31 March 2029 Option Year IV 1 April 2029 – 31 March 2030

1.6 Traffic Flow.

The Contractor shall plan and accomplish all work so that there will be a minimum of interference and inconvenience to occupants in the building/vicinity and pedestrian/vehicular traffic. The Contractor must coordinate, and receive prior approval by the COR, of any complete blockage of building exits or driveways, streets, or sidewalks. Traffic Control plans must be submitted to the COR within ten (10) business days of contract award; thereafter, no later than five (5) business days after changes are made. The Contractor shall perform all such blockages in accordance with the Manual on Uniform Traffic Control Devices.

1.7 Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g., structural damage, damage to landscape or fencing, et al). In all instances where Contractor’s employees damage Government property or equipment, the Contractor shall provide a verbal report to the COR within four (4) hours of occurrence.

1.7.1 Third Party Repair Damaged Areas.

In the event that the Contractor discovers damages caused by another party, the Contractor shall notify the COR of the extent of the damage and proposed corrective action. The Contractor shall make no repairs until authorized by the KO.

1.7.2 Damage Report.

The Contractor shall submit a monthly damage report to the COR that annotates the damage, corrective action, and date corrected.

1.8 General Information.

1.8.1 Historical Data.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill irrigation maintenance services and their component needs, emphasizing innovation and commercial best practices.

1.8.2 Utilizing Electronic Mail (e-mail) and other written correspondence.

When prime Contractor or subcontractor personnel send e-mail messages or other written correspondence as a part of contract or task order (TO) performance (or otherwise relating to contract or TO matters), each sender shall include his/her name (both first and last names), his/her e-mail or mailing address and company name. This applies whether the Contractor uses a government or private e- mail or mail system. The Contractor shall ensure that all documents or reports produced by the Contractor are suitably marked as Contractor products or that the documents or reports appropriately disclose Contractor participation.

1.8.3 Place of Performance.

The work to be performed under this requirement will be performed throughout the entire area occupied by Joint Base Lewis-McChord (JBLM), WA. See TE 1.

1.8.4 Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.8.5 Hours of Operation.

Unless otherwise specified, the Contractor is responsible for conducting business between the hours of 0700 to 1700, Monday through Friday, excluding legal federal holidays, or when the Government closes the facility due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

The Government will not reimburse the Contractor when the Government closes the facility for the above reasons. The Contractor shall maintain an adequate workforce at all times to ensure the uninterrupted performance of all tasks defined within this PWS when the Government does not close the facility for the above reasons. If the Contractor, for its convenience, desires to perform during other than normal working hours or on other than normal workdays, the Contractor shall notify the COR in writing before work can commence. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO.

Contractor personnel shall not be scheduled for overtime work.

1.8.6 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

1.8.7 Emergency Delays.

• If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the COR within two (2) hours prior to curtailing operations.

• The Contractor shall coordinate with the COR in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire, or other emergency situations.

1.8.8 Type of Contract.

The Government will award a Firm-Fixed Price (FFP) type of contract.

1.8.9 Access and General Protection/Security Policy and Procedures.

JBLM is a closed base. Unscheduled installation closures or lockdowns may occur at any time, including closures resulting from inclement weather or terrorist activities. Thus, anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM. All vehicles and personnel are subject to search and seizure of contraband and unauthorized Government property IAW Army Regulation (AR) 190-22.

Procedures for commercial vehicle access to JBLM are subject to change without prior notice. Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. See TE 7. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. Additionally, Executive Order 13465, 8 September 2008, mandates that all federal Contractors and subcontractors are required to use E-Verify for all employees working directly on any federal contract to determine the employee’s eligibility to work in the United States legally. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. For Contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.8.10. Security Requirements.

The Contractor shall comply with JBLM security regulations: JBLM Regulation 210-1, Fort Lewis Post Regulations, Chapter 7, section XVII; JBLM Regulation 190-16, Access to and Conduct While upon the Fort Lewis Military Reservation; and JBLM Regulation 190-5, Installation Traffic Code. Contractor employees shall display either Contractor-provided identification badges or the identification badges issued under the Automated Installation Entry (AIE) Extended Access Badge Program. If the Contractor does not participate in the AIE program, it shall submit its proposed design for its employee identification badge to the COR at least ten (10) business days prior to the performance start date for approval. The Contractor-provided identification badge shall be made of nonmetallic material, easily readable and include the employee's name, the Contractor's name, a recent color photograph of the employee and the expiration date of the contract. All Contractor personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. Upon termination of this contract or the employment of any individual, the Contractor shall destroy the affected individual’s badge(s). Contractor personnel shall wear the identification badge at all times when performing work under this contract at a Government site, including while attending Government meetings that may take place outside the Government facility. Unless otherwise specified in the contract, each Contractor employee shall wear the identification badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. See TE 7 for JBLM Commercial Vehicle Access Procedures.

1.8.11 Physical Security.

The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured by the Contractor. The Contractor will be provided a Government furnished on-site staging area for necessary equipment and materials. The Contractor shall secure the area at the close of each work period. The Contractor shall be solely responsible for any loss or damage of equipment and material.

The Contractor shall ensure debris of any type will be disposed of according to local policies and directives.

1.8.12 Security Training.

In the event of a National Defense Emergency affecting JBLM, the JBLM POC will immediately notify the contract POC. At that time, the Contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and JBLM POC that National Defense Emergency conditions are no longer in effect.

1.8.13 Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within thirty (30) business days after contract start date. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the COR within thirty (30) business days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: https://jkodirect.jten.mil (See TE 4, Deliverables Schedule).

1.8.14 iWATCH Training.

iWatch is a simply common awareness program much like Community Watch.

Contractor employees with an area of performance within an Army controlled installation, facility or area shall receive a briefing from DPW Program Management Analyst. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to JBLM Military Police and the COR. The Contractor shall complete the training within thirty (30) business days after contract award and within thirty (30) business days of new employees commencing performance and send completion dates to the COR. (See TE 4, Deliverables Schedule).

1.8.15 Operational Security (OPSEC) Awareness Training.

All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled, access areas, and/or installation computers, shall complete OPSEC Level I training within thirty (30) business days after contract start date or effective date of incorporation of this requirement into the contract. These courses are available online at the following websites:

https://securityawareness.usalearning.gov/opsec/index.htm

The Contractor shall provide either certificates of completion or dates of attendance for each affected Contractor employee and subcontractor employee to the COR within thirty

(30) business days after completion of training. (See TE 4, Deliverables Schedule).

1.8.16 The Procurement Integrated Enterprise Environment

The Procurement Integrated Enterprise Environment (PIEE), httpe://piee.eb.mil/ shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

https://securityawareness.usalearning.gov/opsec/index.htm https://wawf.eb.mil/

1.8.17 Local Health Protection Conditions

The Contractor shall comply with all national and DoD policies with regard to health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels on JBLM and in cooperation with local, state and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

1.8.18 Key Control.

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.8.18.1 Lost Keys.

The Contractor shall immediately report any occurrences of lost keys/key cards to the COR in the event keys, other than master keys are lost or duplicated. In the event a key is lost, the Contractor shall, upon direction of the KO, have the Government re-key or replace the affected lock or locks. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.8.18.2 Prohibited use of Government provided keys or key cards.

The Contractor shall prohibit the opening of locked areas by Contractor and subcontractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.8.18.3 Lock Combinations.

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. Whenever the Contractor personnel who having access to the combination(s) no longer have a need to know such combination(s), the Contractor shall immediately notify the COR as soon as they become aware of the situation. These procedures shall be included in the Contractor’s

QCP.

1.8.19 Post-Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post-award conference convened by the Contract Administration Office as agreed upon and stated in the contract award document. When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Contracting Office and signed by the Requirements Authority (RA) and the KO. The written minutes will be distributed within five (5) business days after the meeting. If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) business days following receipt of the minutes. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.9 Government Roles and Responsibilities.

1.9.1 Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviations from the terms and conditions shall be affected without a written modification to the contract, executed by the KO authorizing such changes.

1.9.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.9.3 COR Authority.

A Letter of Designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The Letter of Designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

1.9.4 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration. The COR or designated Government representative is authorized to perform the following functions:

• Assure the Contractor performs the technical requirements of the contract.

• Perform inspections necessary in connection with contract performance.

• Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

• Issue written interpretations of technical requirements.

• Monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies.

• Coordinate availability of Government-Furnished Property and provides direction or assistance for site entry requests of Contractor personnel.

1.10 Specific Contractor Requirements, Roles and Responsibilities.

1.10.1 U.S. Residency.

All Contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal U.S.

resident.

• The Contractor’s personnel shall be able to communicate clearly in the English language.

• The Contractor shall not in any way represent that it is a part of the U. S.

Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

• The prime Contractor is responsible for performance of all subcontractors.

1.10.2 Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

1.10.3 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove from the job site any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

1.10.4 Contractor Key Personnel.

The following personnel are considered key personnel by the Government: Contract Project Manager (PM) or Lead Supervisor, Alternate Project Manager (Alt. PM), and the Quality Control Officer. The Contractor shall submit certificates/evidence of experiences and an organization chart (to include contact info) for initial key personnel and replacements in electronic format to the COR within ten (10) business days after contract award. The Contractor shall provide a Project Manager, Lead Supervisor and Alternate Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the Project Manager or Lead Supervisor is absent, shall be designated in writing to the Contracting Officer. The Project Manager, Lead Supervisor or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The on-site Project Manager, Lead Supervisor or alternate shall be available between 0730 – 1600 Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.10.5 Project Manager (PM)/Lead Supervisor.

The Contractor shall provide a Project Manager or Lead Supervisor (Certified Irrigation Manager) who is responsible for the performance of the work shall have a minimum of a two (2) year degree from a recognized college or junior college, or six (6) years of experience in the irrigation maintenance field.

1.10.6 Quality Control

Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) within thirty (30) business days after contract award. The Contractor shall provide and maintain a QCP that is acceptable to the COR. Changes to the Contractor’s QCP shall be submitted to the COR for review and approval within five

(5) business days prior to implementation. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement, and maintain an effective Quality Control System that includes a written QCP. The QCP shall implement standardized procedures and methodologies for monitoring and documenting contract performance to ensure that the Contractor has met all contract requirements. The Contractor’s QCP shall contain a systematic approach to monitor operations to ensure that the Contractor provides acceptable services/products to the Government. The QCP as a minimum shall address:

• Continuous process improvement.

• Procedures for scheduling, conducting and documentation of inspections.

• Discrepancy identification and correction.

• Corrective action procedures to include procedures for addressing Government-discovered non-conformances.

• Procedures for root cause analysis to identify the root cause.

• Root cause corrective action to prevent re-occurrence of discrepancies.

• Procedures for trend analysis.

• Procedures for collecting and addressing customer feedback/complaints.

1.10.7 Work Clearance

DPW will issue a Work Clearance for digging to ensure safety from damage to underground utilities and protection of cultural resources. Per JBLM installation Regulation 200-1, a digging permit is required for all digging on JBLM. The point of contact for digging permits is located in Building 2044, Door #3 on Lewis Main, JBLM.

Walk-in hours are Monday-Friday, 0730 – 1530 at telephone number (253) 967-5237.

1.10.8 Inadvertent Discovery

In the event that any archaeological or cultural resources are uncovered during ground disturbing activities, the responsible party shall halt work immediately, protect the discovery, and contact the DPW-ED Cultural Resources Program Manager, Karen Belvin, (253-477-3891 (desk) 509-339-0572(cell), karen.m.belvin.civ@army.mil).

1.10.9 Transition (In /Out) Period.

The transition in period takes place fourteen (14) business days immediately prior to the start of the contract, permitting the successor Contractor to mobilize or place equipment, observe procedures and Contractor personnel in performance of contract requirements in order to provide services on the 1st day of the PoP. The transition out period takes place fourteen (14) business days immediately prior to termination or completion of the contract, permitting the successor Contractor to mobilize or place equipment, observe procedures and Contractor personnel in performance of contract requirements. This transition period shall not disrupt or adversely affect the day-to-day activities of the Government or current Irrigation Maintenance Contractor's business operations.

1.11 Emergency Services.

1.11.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

mailto:karen.m.belvin.civ@army.mil

• The Government may provide 911 emergency support ambulance and/or DoD medical facility services if available.

• The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

• Reimbursement shall be paid to the U.S. Treasury.

1.11.2 Accident Reporting.

• The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

• The Contractor shall provide a verbal report to the COR within two (2) hours of each such occurrence followed up by an email documenting each such occurrence (See TE4, Deliverables Schedule).

1.12 Environment and OSHA.

IAW the PWS, any apparent conflict between compliance (with such local, state, and federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer and COR) verbally. The Contractor shall notify the COR and authorized representative(s) via email outlining the details for each said conflict such that a final resolution is derived. The Contractor shall be liable for all fines, penalties, and costs that result from violations of or failure to comply with this PWS.

1.12.1 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the COR and designated authorized representatives verbally followed up with an email notification (See TE 4 Deliverables Schedule).

1.12.2 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees. The Contractor shall submit the Safety Plan to the COR for review and acceptance within thirty (30) business days after contract award. Revisions shall be submitted to the COR five (5) business days prior to the effective date of change (See TE 4, Deliverables Schedule).

1.12.3 Spill Plan.

The Contractor shall comply with the JBLM’s Spill Prevention Control and Countermeasure Plan. The Contractor shall submit a Spill Plan to the COR for approval within thirty (30) business days of contract award (See TE 4, Deliverables Schedule).

1.13 Environmental Compliance.

The Contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance.

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Promote recycling and other cost-effective waste reduction.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

• Promote energy-efficiency and water conservation.

1.13.1 Environmental Laws.

The Contractor shall comply with all applicable federal, state, local, Department of Defense, Department of the Army, installation environmental laws, Executive Orders, rules, and plans. This includes all JBLM environmental requirements, including the most current JBLM Regulation 200-1 (Environmental Protection and Enhancement) unless otherwise directed by the JBLM Directorate of Public Works, Environmental Division via the COR. The current regulation is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/pwref/FLReg_200-1.pdf. The Contractor shall use chemicals, and equipment used in the performance of services on the installation IAW industry standards, local, federal, and state laws, and according to manufacturer’s recommendations. Storage of hazardous materials not used for contract purposes is not authorized on base; only daily use amounts of hazardous materials are authorized and may be in possession of the Contractor. The Contractor shall make all environmental and hazardous records available at the beginning of the next Contractor’s workday after the Government’s request to view the records.

In addition, per Executive Order 13834 and Part 23.7 of the Federal Acquisition Regulation, the Contractor shall give preference to environmentally preferable products to the maximum extent practicable. See https://www.epa.gov/greenerproducts and https://www.epa.gov/sites/production/files/2015-09/documents/finaleppguidance.pdf for more information. At a minimum, this additional consideration should include the following (as applicable):

(a) Products that are locally recyclable or compostable.

(b) Non-toxic and non-hazardous products, or those with low toxicity and http://www.biopreferred.gov/ https://www.epa.gov/greenerproducts https://www.epa.gov/sites/production/files/2015-09/documents/finaleppguidance.pdf https://www.epa.gov/sites/production/files/2015-09/documents/finaleppguidance.pdf hazards.

(c) Low-maintenance products.

(d) Energy efficient products.

(e) Water efficient products.

(f) Native and adapted plant species that do not require supplemental irrigation.

and which promote pollinator health.

(g) Reusable products certified under an ecolabel recognized by EPA.

(i) SmartWay Transport partners and SmartWay products.

(j) Low or zero VOC products (when used in building interiors).

(k) Forest Stewardship Council certified wood products.

1.13.2 Hazardous Materials (HM).

Ensure all HM authorization and reporting is done in coordination with Pollution Prevention (Bldg 1210; 966-6469/6466) For any hazardous materials, the Contractor shall submit a list of hazardous materials to be used (including unit of measure and Safety Data Sheet for each product). A copy of these documents must be submitted to the JBLM Pollution Prevention Program (usarmy.jblm.id-readiness.list.dpw-hm-inventory@army.mil. ) prior to application. These items must be reviewed and authorized for use by the Pollution Prevention Program via addition to the Contractor’s Authorized Use List (issued and updated by Pollution Prevention via the COR). The Contractor shall not use any hazardous materials not authorized by Pollution Prevention. See JBLM installation Regulation 200-1 Appendix E, Tab 1 for guidance regarding HM identification. If the Contractor spills or releases any hazardous substances onto the ground or into drains, i.e., substances listed in 40 CFR 302 or covered under Appendix E, Tab 1 of installation Regulation 200-1, the Contractor must immediately notify the Government’s environmental representative and COR within one (1) hour. The Contractor shall report all hazardous spills outside containment (regardless of amount) by calling 911 first. The DPW Environmental Division will notify external agencies. The Contractor must provide employees with initial and annual spill response training.

1.13.3 Headquarters, Joint Base Form (HJB) 953.

Hazardous Materials inventories shall be submitted electronically by e-mail and addressed to usarmy.jblm.id-readiness.list.dpw-hm-inventory@army.mil. Questions regarding the form may be directed to the JBLM Pollution Prevention Program (966- 6469). The Contractor shall submit a HM inventory on HJB Form 953 noting the HM total pounds of pesticide active ingredients used in the previous fiscal year, storage locations (if stored on base), and other information indicated on the form. This inventory shall be submitted by the 15th day following the calendar year quarter in which the hazardous materials were used or stored. All HJB 953 inventories shall be submitted electronically and addressed to usarmy.jblm.id-readiness.list.dpw-hm-inventory@army.mil and COR in the carbon copy (“cc”) line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program (966-6469).

Ensure the following requirements are adhered to:

1) More general spill prevention and control requirements will also apply to mailto:usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil.

mailto:usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil.

mailto:usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil.

mailto:%20usarmy.jblm.id-readiness.list.dpw-hm-inventory@army.mil items beyond pesticides (e.g., oil or fuel leaks from vehicles or equipment). All spills must be reported on HJB Form 228 within one (1) business day from the date of the spill. The completed form shall go to the COR and DPW ED Operations (Bldg 1210) http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB228SpillResponseIncidentReport.pdf.

The Contractor shall not report spills to external agencies since DPW ED will perform this notification and it could lead to duplicate reporting.

2) The Contractor shall verbally notify the COR within one (1) hour if the

Contractor spills or releases any hazardous substances, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification) followed by written notification as required in the JBLM Spill Plan.

1.13.4 JBLM Environmental Training.

The Contractor shall appoint an Environmental Officer, Hazardous Material Technician(s), and Hazardous Waste Technician(s) as required by JBLM installation Regulation 200-1. Such personnel shall complete the JBLM Environmental Operations Management Course each year, every 365 days and provide the COR with copies of the certificate of completion. This one-day course is typically offered two Wednesdays per month at Building 1210 and will be completed within thirty (30) business days after contract award. Call 253-966-6454 for more information or to register. There is a shorter annual refresher training offered to those who have previously completed the course in the last 365 days.

1.13.5 Anti-Idling.

The Contractor shall monitor its use of vehicles and other energy-consuming equipment for abuse and unnecessary use beyond that needed to perform the contracted action.

The Contractor shall turn off engines when vehicles are parked or a driver/operator is not at the controls unless maintenance operations require the engine to be running. The Contractor shall idle engines for no longer than is necessary to produce sufficient temperature and pressure for driving. For sedans, carryalls, and light trucks, this is usually 30 seconds to one minute. The Contractor shall turn off equipment when not in use or undergoing maintenance.

http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB228SpillResponseIncidentReport.pdf

PART 2

DEFINITIONS, ACRONYMS REGULATIONS, PUBLICATIONS, MANUALS, LOCAL

POLICIES AND PROCEDURES.

2.0 Definitions and Acronyms.

2.1 Definitions.

Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

Alternate Contracting Officer’s Representative (ACOR). An employee of the U.S. Government provided by the RA and appointed by the KO to provide support to CORs in monitoring and documenting the Contractor’s performance. These alternate surveillance support personnel will serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR training, experience requirements, and are appointed by the KO as an

ACOR.

Biobased: Biobased products are derived from plants and other renewable agricultural, marine, and forestry materials and provide an alternative to conventional petroleum derived products.

Biobased products include diverse categories such as lubricants, cleaning products, inks, fertilizers, and bioplastics.

Contract Administrator (CA). The official Government representative delegated authority by the KO to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor Acquired Property (CAP). Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract. Contractor retains title.

Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note:

The only individual who can legally bind the Government.

Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

JBLM, McChord Field Irrigation Maintenance Services Performance Work Statement (PWS)

Corrective Action Report (CAR). A report used to document other than satisfactory Contractor performance. The CAR requires the Contractor to explain, in writing, why performance is other than satisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement (reflected in the PRS/QASP).

Deliverable. Anything that can be delivered; can include non-manufactured things, such as meeting minutes or reports.

Environmental Management System (EMS). A set of processes and practices that enable an organization to reduce its environmental impacts and increase its operating efficiency. All organizations on the installation, including Contractors, are required to participate in the installation's EMS program. The nature of this participation will depend on the unit or organization's processes and potential impact on the environment. Participation is established through coordination with the JBLM EMS Coordinator, providing approved environmental plans where required, and a description or evidence of a company management system.

Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Government purchased Contractor- acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Hazardous Material. As defined in Reg 200-1 Tab 1. A useful product that requires special management because it has hazardous characteristics (ignitability, corrosivity, reactivity, or toxicity) that could pose dangers to human health or the environment. A hazardous material becomes a hazardous waste when it can no longer be used. In general, hazardous materials are defined in 49 CFR 171 and listed in 49 CFR 172, being any material that is regulated as a hazardous material in accordance with 49 CFR 173; must be transported on public highways per 49 CFR 177; must be transported in packages or containers per 49 CFR 178; requires a Safety Data Sheet (SDS) in accordance with 29 CFR 1910.120; or during end use, treatment, handling, packaging, storage, transportation, or disposal meets or has components that meet or have potential to meet the definition of a hazardous/dangerous waste as defined by 40 CFR 261 or WAC-173-303. See JBLM installation Regulation 200-1 for more information and an operable definition of hazardous material on JBLM.