Responses to walk through questions.pdf

1. When was the last Non-Destructive Chiller Tube Eddy Current test performed? Eddy Current testing on the Cotter FOB chillers was last performed.

February 2009.

2. C.28. Who is responsible for the costs of training the contractor in Advanced Metering?

The government is responsible for maintaining and correcting problems with the advanced metering devices and systems.

3. C.41.16. Please provide the numbers of hot water heaters and unfired pressure vessels meeting the requirements for inspection under this provision.

• Ribicoff Domestic Hotwater Tank Basement PMT1-1

• Ribicoff Kitchen Hotwater Tank Basement PMT1-2

• Ribicoff Domestic Howater Heat Exchanger Basement HX-3

• Ribicoff Secondary System Heat Exchanger CW Room HX-2

• Ribicoff Secondary System Heat Exchanger CW Room HX-1

• Ribicoff Air Compressor CW Room

• Ribicoff Air Compressor Compressor Room

• Ribicoff Secondary Expansion Tank Penthouse

• Ribicoff Secondary Expansion Tank Penthouse

• Cotter Domestic Hot Water Basement PMT1-1

• Cotter Domestic Hotwater Daycare PMT1-2

• Cotter Domestic Hotwater Daycare PMT1-3

• Cotter Boiler PMB2-1

• Cotter Boiler PMB2-2

• Cotter Expansion Tank EX-1

• Cotter Expansion Tank EX-2

4. C.41.20. Please identify the number and the manufacturer of the anchor points.

No anchor points at either building.

5. C.42.5. When was the 5-year obstruction test of the water-based fire suppression system last performed?

Did not perform in accordance with NFPA 25 2008. The existing O+M contract was executed in 2005 prior to the requirement of this maintenance task. This requirement was not amended to include NFPA

25 2008 obstruction testing nor was it enforced by the AHJ.

6. C.42.12. Is the Smoke Control System a dedicated system or non-dedicated system as defined in

NFPA 92A? Please advise the manufacturer of the Smoke Control System.

The smoke control system at the Ribicoff FOB has (2) dedicated centrifugal smoke control fans.

7. H.18.5. Is the Standard Coefficient the same as Administrative Fee Specified on the SF 1449

Continuation Schedule.?

Yes

8. Section L, Submission Instructions, para B.2. Does the term “Price Sheets” refer to the offeror’s worksheets or the SF 1449 Scheduled Continued Sheets?

Offeror's worksheets

9. Does the term 1-2 appearing in the Equipment Number Column of the Equipment Inventory for each building indicates that there are two equipment items?

The term 1-2 would indicate two equipment items.

10. Will the water treatment equipment currently installed remain for use by the new contractor after expiration of the current contract?

No

11. When was the last 3-year test of electrical distribution system components conducted?

April 2010

12. Does either of the facilities have building systems using glycol? If so, what is the capacity of the systems and how much glycol has been added in the past twelve months?

Yes, The Ribicoff FOB uses approximately 50 gallons of glycol in its dry cooler system. 5 Gallons of glycol was added on 10/4/11 because a new A/C Package Unit was added to the system.

13. When was the 15,000 UST in the Cotter Building last cleaned?

The tank has never been cleaned.

14. How many T-8 Steam Traps are located in the Ribicoff Building?

Refer to inventory

15. For each building, please advise the number of fire extinguishers that will be due 6-year maintenance during the contract period.

The next test will be due in 6 years.

16. For each building, please advise the number of fire extinguishers that will be due 12-year hydrotest during the contract period.

The next test will be due in 6 years.

17. During the site visit in the Cotter Building the guide mentioned that there was no longer a grease trap in the building or that the trap was no longer operational. Please confirm.

In the Cotter Building work related to the grease trap can be omitted.

18. During the tour of the Cotter Building the guide mentioned that the 550 gal fuel storage tank was an above ground tank. Please confirm.

Yes. Located in the garage.

19. Is the Cotter Building range hood system associated with the child care center?

Both the kitchen and the cafeteria are not operational or in use.

20. In regards to the grease trap in the basement of the Ribicoff Building, the configuration of this trap suggests that it may not be operational and currently handling kitchen waste. Please confirm. If currently operational, when was it last cleaned?

The grease trap is operational but no longer code compliant.

21. Ref. C.8.4, What are the administrative support functions that GSA requires?

"C.8.4 Service Request and administrative Support

The Contractor shall operate a service request and administrative support function during normal working hours, to act as a central point of contact for the Government and building occupants to take service requests, track and maintain service request records in the CMMS."

This is in support of the building operations as described throughout.

22. Ref. C.40.4 Please clarify the types of work that would qualify to be performed under

Miscellaneous Work.

" C.40.4 MISCELLANEOUS WORK

At the Abraham Ribicoff Federal Building the Contractor shall provide 10 hours per calendar month

(hours and dollar amounts are not cumulative to succeeding months) when requested by the COR, to accomplish discretionary work in the buildings covered by this contract."

These hours are typically used for escorts, picture hanging, sign installation, and other labor work not already outlined in the SOW.

The Ribicoff shall have 10 hours of miscellaneous labor and the Cotter shall have 5 Labor Hours.

23. Ref. C.41.4, Are there any AQMD permits currently required at either building?

No. This is a new requirement. The existing contract did not have this requirement.

24. Ref. C.41.13, Does the identification and labeling apply to all confined spaces or just the permit required confined spaces? Is there a current confined space inventory list for each building?

Confined spaces in accordance with OSHA requirements. This is the contractor’s responsibility as industry experts to verify.

25. Ref. C41.15.4, Is the required solid waste audit of waste generated solely by the O&M contractor or of the waste generated by the entire building and its other service providers, please clarify? Also, please clarify who will run the recycling program and if the program will be for the entire building including the other service providers.

Delete from the SOW.

26. Ref. Equipment List, pg 33, 34 for the Ribicoff, The list shows one (1) Caterpillar 3406 diesel engine and one (1) Onan natural gas engine, one (1) Onan 100KW generator and two (2) Caterpillar 260KW generators. Is there a second Caterpillar gen set on site or should this read one (1) Caterpillar 260KW generator?

No, there is only one.

Is the 3406 Cat diesel or natural gas?

Natural Gas

PM Guide Number E-40, Equipment Number 1, refers to the natural gas engine of the ONAN 100KW generator set. It is attached to the electric generator PM Guide Number E-42 A,B,C, Equipment Number

1. Yes, PME41 address the annual preventive maintenance task and E42 address monthly tasks.

PM Guide Number E-41,A, Equipment Number 1, refers to the diesel engine of the Caterpillar 325KVA /

260KW generator set. It is attached to the electric generator PM Guide Number E-42 A,B,C, Equipment

Number .

2. Yes, PME41 address the annual preventive maintenance task and E42 address monthly tasks.

27. Paragraph C.35.3 Application of Diagnostic Software. Who maintains the diagnostic and optimization software program and where is it located? What connection does it have with the advanced metering system?

Delete from SOW

28. The new contract verbiage includes requirements to conform with NFPA 25. There is a once in every five year service F-9A required to flow test the wet standpipe system and to hydro test dry pipe systems.

The former requires sufficient flow of water to occur that if the drains are inadequate or unavailable, the potential that the building could be flooded out in short order exists.

a. Has the five year flow test service ever been performed in either of these buildings previously?

Yes

b. If so, when were they last performed?

29. Re: Section C.8.4 Service Request and Administrative Support is GSA requesting a dedicated employee for service request and administrative support? By "dedicated" we mean a person whose job description is exclusively Service Request and Administrative Service. Will GSA allow this function to be performed by the mechanical staff using cell phones with text messaging for receiving service requests?

Yes

30. Re: Section C-42.4 Fire Alarm System Central Station Monitoring is left blank. Does this mean that the contractor will not be responsible for fire alarm monitoring?

Yes, GSA is responsible for Central Station Monitoring.

31. Section C.44 Maintenance and Repair of Vertical Transportation Systems is marked as

RESERVED. Elevators are listed on the equipment inventory for the Ribicoff Federal Building. Will the contractor have responsibility for the Vertical Transportation Systems?

No

32. Re: Section C.36.4 Corrosion Monitoring there was discussion at the pre-proposal conference of removing this requirement from the solicitation. Will GSA require corrosion monitoring at the facilities?

If so, are there coupon racks presently installed on the cooling towers? If racks are installed are they the property of the current contractor or GSA?

GSA will require corrosion monitoring at both facilities. The existing coupon rack at the Cotter will be removed at the end of the existing O+M contract. There are no coupon racks on the Cotter’s cooling towers.

33. Is any of the building equipment or roofs under manufacturer/construction warranties? If so, can GSA provide a list of warranties and when they expire?

The roofing surfaces at the Ribicoff and Cotter FOB are covered by a manufacturer’s warranty. Both roofs were recently installed within the last 5 years.

34. Can GSA provide an inventory of GSA provided tools and equipment available for contractor use?

We do not provide tools or equipment.

35. Will the contractor be provided onsite parking for employees at each facility?

A parking space at the Ribicoff FOB will be provided .

36. Are all current employees at the facilities HVAC qualified?

No