MEARNG CST F550 Emergency Light Installation - PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

MEARNG CST F550 Emergency Light Installation Services

1.0 General:

1.1 Scope: The contractor must provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform MEARNG CST F550 Emergency Light Installation Services, as defined in this PWS.

1.1.1 Objectives: MEARNG requires the installation of an emergency response vehicle police-style flashing light system and respective components on an F-550. Modifications to the vehicle have been approved through GSA.

1.2 Background: MEARNG’s 11th Weapons of Mass Destruction Civil Support Team (“WMD-CST” or “CST”) employs vehicles that are used to support chemical, biological, radiological, and nuclear prevention and response activities. The team responds to request from support from various local, state, and federal agencies and requires emergency lighting for safe and efficient transportation to incident sites – as mandated through National Guard Bureau Combating Weapons of Mass Destruction branch (J3/4/7).

1.3 Period of Performance (PoP): The Period of Performance must be no longer than one week.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor must provide services during normal installation shop business hours Monday through Friday - except on recognized US holidays. The contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor must keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework must be at no additional cost to the Government.

1.4.1.2 Reserved

1.4.1.3 Reserved

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor must not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. Reserved

1.4.5.1 Reserved

1.4.5.2 Reserved

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor must ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor must abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 Reserved

1.4.5.12 OPSEC SOP/Plan. Reserved

1.4.5.13 Access to Classified Information: Reserved

1.4.5.14 Threat Awareness and Reporting Program (TARP). Reserved

1.4.6 Physical Security. The contractor must safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials must be secured.

1.4.6.1 Key Control. NOTE: All references to keys include key cards. The contractor must establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures must include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.4.6.1.1 The contractor must immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor must, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.3 The contactor must prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor must prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: Reserved

1.4.7 Special Qualifications: The contractor must ensure all employees possess all required skillsets or licensing required to install the provided lighting system according to manufacturer specifications. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor must apprise the Government of problems, if any, being experienced. The contractor must resolve outstanding issues raised by the Government. Contractor attendance at these meetings must be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor must designate a CM who must ensure performance under this contract. The name of this person, and an alternate who must act for the contractor when the CM is absent, must be designated in writing to the KO. The CM or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM must work through the COR , to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM must ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM must ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees must not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor must notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor must take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: Reserved

1.4.13 Data Rights: Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor must notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and must promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service must meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment:

3.3.1 One Whelen Inner Edge light assembly.

3.3.2 One Whelen Core and Controller unit.

3.3.3 Two Whelen slim lights.

3.3.4 Eight Whelen body lights.

3.3.5 Two Whelen trio lights.

3.3.6 Two Whelen slim lights.

3.3.7 One Kussmaul battery tender

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Reserved

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor must furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Secret Facility Clearance: Reserved

4.3 Contractor Security Clearance: Reserved

5.0 Requirements: The contractor must provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform the professional installation of a Government-Furnished emergency lighting and power management system onto a Government-owned Ford F550 Vehicle Mounted Radiation Detection System (VMRDS).

5.1 Equipment Installation: The contractor must install all Government-Furnished Equipment (GFE) in the locations specified below. The installation must be executed to professional standards, ensuring all components are secure, wiring is properly managed and concealed where appropriate, and the vehicle's structural and weather-proof integrity is maintained.

5.1.1 Install one Whelen Inner Edge light assembly in the vehicle's front windshield.

5.1.2 Install one Whelen Core and Controller unit within the vehicle's cab.

5.1.3 Install two Whelen slim lights into the vehicle's front grill.

5.1.4 Install eight Whelen body lights on the outer box of the VMRDS.

5.1.5 Install two Whelen trio lights in the rear passenger windows.

5.1.6 Install two Whelen slim lights on the front fenders.

5.2 System Integration and Functionality: The contractor must integrate all installed lighting components with the Whelen Core and Controller.

5.2.1 All wiring must be professionally routed, secured, and connected to the central controller. All wiring that passes through the vehicle's firewall or body panels must be protected with grommets to prevent abrasion and water intrusion.

5.2.2 The contractor must conduct a full functional test of the integrated system in the presence of a Government representative. This test must demonstrate that all lights activate correctly and are fully controllable from the Whelen Core and Controller unit.

5.3 Power System Installation: The contractor must install one Kussmaul battery tender with an auto-eject shore power connection.

5.3.1 The system must be installed to provide shore power for charging the vehicle's batteries and configured to auto-eject the power line upon starting the vehicle.

5.3.2 The contractor must demonstrate the proper function of the battery tender and auto-eject feature to a Government representative.

5.4 Vehicle Restoration: Upon completion of the installation, the contractor must restore the vehicle to a clean and professional condition.

5.4.1 The contractor must repair any damage to the vehicle's interior or exterior that occurred as a result of the installation activities (e.g., repairing drill holes, sealing penetrations to ensure watertightness).

5.4.2 All work areas inside and around the vehicle must be cleaned of debris, materials, and tools, returning the vehicle in a "broom-swept" condition.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation

Defense Federal Acquisition Regulation Supplement

Joint Travel Regulation (JTR)

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 1: 07/28/2020)

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9)

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 1: 05/04/2018)

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019

DoD 5400.11-R Department of Defense Privacy Program

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020

DoD 8570.01-M Information Assurance Workforce Improvement Program

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) 02/28/2006 (Change 2: 05/18/2016)

AR 25-2

Information Assurance 04/04/2019

AR 530-1

Operations Security

AR 525-13

Antiterrorism

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

DD 250

Material Inspection and Receiving Report

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 2

Deliverables Schedule

Ver. October 2022