Mandatory_Employee_Health_Clearance_Checklist.pdf

This is a Mandatory Employee Health Clearance Checklist document prepared for the San Mateo County General Security Services RFP. All security personnel must complete this checklist prior to deployment across County facilities. The checklist establishes health and medical screening requirements that security staff must satisfy before being assigned to work at any of the County's diverse locations, including hospitals and clinics, offices with public access, court buildings, mental health facilities, marinas, and airports. The checklist functions as a pre-deployment requirement complementing other mandatory certifications such as California licensing requirements, background checks, BSIS certification, first aid/CPR training, and cultural competency training. The pre-proposal meeting is scheduled for March 11, 2026, from 10:00 AM to 1:00 PM at San Mateo Medical Center, with a question and contract exception deadline of March 18, 2026, at 5:00 PM, and a proposal submission deadline of March 24, 2026, at 5:00 PM. The anticipated contract award date is September 16, 2026, and the Master Agreement will have an initial three-year term with one option to extend for two additional years at the County's sole discretion.

The contract evaluation process employs both qualitative and quantitative pricing assessments using a best-value selection methodology. San Mateo County has adopted a Procurement Preference for Local Businesses Ordinance providing five percent preferential points for local businesses or non-profits, with additional preferences of up to ten percent available for small or micro businesses. A mandatory requirement specifies that contractors certify employees are covered by a qualifying collective bargaining agreement or provide a letter of intent to establish union representation processes. The standard contract template for agreements exceeding $200,000 requires contractors to obtain all necessary licenses and permits at their own expense, maintain comprehensive insurance coverage including $1,000,000 in general liability, motor vehicle liability, and professional liability coverage, and comply with prevailing wage requirements for applicable public works projects. The County mandates compliance with HIPAA, Section 504 of the Rehabilitation Act, the Living Wage Ordinance, and equal employment opportunity provisions. The fee proposal template requires detailed cost breakdowns for Standard Costs across County locations and separate costs for San Mateo Medical Center, with detailed labor calculations, burden percentages, and itemized monthly fees for equipment, uniforms, training, and other service-related expenses.