Mandatory_Employee_Health_Clearance_Checklist.pdf

The Mandatory Employee Health Clearance Checklist is a required document for San Mateo County's General Security Services Master Agreement procurement. All security personnel must complete this checklist prior to deployment across County facilities, including hospitals and clinics, offices with public access, court buildings, mental health facilities, marinas, airports, and libraries. The RFP establishes key deadlines including a pre-proposal meeting on March 11, 2026 from 10:00 AM to 1:00 PM at San Mateo Medical Center, a question and contract exception deadline of March 18, 2026 at 5:00 PM, and a proposal submission deadline of March 24, 2026 at 5:00 PM. The anticipated contract award date is September 16, 2026. The Master Agreement will have an initial three-year term with one option to extend for two additional years at the County's sole discretion. The contract will be awarded to a single contractor who will serve as the primary security provider, with individual County departments subsequently contracting for their customized security needs.

The contract requires security personnel to meet California licensing requirements, maintain background checks, and complete BSIS certification, first aid/CPR training, and cultural competency training, with additional medical center-specific training required where applicable. Contractors must obtain all necessary licenses and permits at their own expense and maintain comprehensive insurance coverage including $1,000,000 in general liability, motor vehicle liability, and professional liability coverage. San Mateo County's Procurement Preference for Local Businesses Ordinance provides a five percent preferential points adjustment for local businesses or non-profits, with additional preferences of up to ten percent available for small or micro businesses. The RFP includes a mandatory requirement that contractors certify employees are covered by a qualifying collective bargaining agreement or provide a letter of intent to establish union representation processes. While no specific incumbent contractor or budget range is identified, the contract structure and insurance requirements suggest this engagement will likely exceed $200,000 annually, with detailed cost breakdowns required for Standard Costs across County locations and separate San Mateo Medical Center costs.