Mandatory_Employee_Health_Clearance_Checklist.pdf

The Mandatory Employee Health Clearance Checklist is a required compliance document for San Mateo County's General Security Services RFP. All security personnel must complete this checklist prior to deployment across County facilities that encompass hospitals and clinics, offices with public access, court buildings, mental health facilities, a marina, and an airport. The RFP seeks a single contractor to serve as the primary security provider through a Master Agreement, with services including security personnel staffing, an Account Manager, geolocation tracking software for patrol route documentation, employee training, account documentation, and additional services as needed. A pre-proposal meeting is scheduled for March 11, 2026, from 10:00 AM to 1:00 PM at San Mateo Medical Center, with a question and contract exception deadline of March 18, 2026, at 5:00 PM, and proposal submission deadline of March 24, 2026, at 5:00 PM. The anticipated contract award date is September 16, 2026. The Master Agreement will have an initial three-year term with one option to extend for two additional years exercisable at the County's sole discretion.

Minimum contractor qualifications include five years of experience providing general security staffing to large organizations in the San Francisco Bay Area within the preceding six years, a current Private Patrol Operator License, capability to staff a minimum of 15 locations, and a Project Manager with four years of Bay Area experience. Security personnel must meet California licensing requirements, maintain background checks, complete BSIS certification, first aid/CPR training, and cultural competency training. San Mateo County has adopted a Procurement Preference for Local Businesses Ordinance providing five percent preferential points for local businesses or nonprofits, with additional preferences up to ten percent for small or micro businesses. Contractors must certify that employees are covered by a qualifying collective bargaining agreement or provide a letter of intent to establish union representation processes. The standard contract template requires contractors to obtain all necessary licenses and permits at their own expense and maintain comprehensive insurance coverage including $1,000,000 in general liability, motor vehicle liability, and professional liability coverage. Compliance with HIPAA, Section 504 of the Rehabilitation Act, the Living Wage Ordinance, and equal employment opportunity provisions is mandatory.