M67854-22-R-5105 P00001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post the changes in response to the inquiries received during the Questions and Answ ers period of this solicitation. The major changes as a result of the inquiries and comments are as follow s: (1) SOW 2.5- referenced site of DOD 4120.3-M has been replaced w ith DOD 4120.24; (2) SOW 3.13.1 has been updated to remove Form MC-ALB-4423/15 and (3) CDRL A0004 block 4

Authority has been changed from DI-SAFT-80102B to DI-SAFT-80102C.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Oct-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6785422R5105

X 9B. DATED (SEE ITEM 11)

14-Sep-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Oct-2022

CODE

COMMANDER MARINE CORPS SYSTEMS COMMAND

105 TECH PARKWAY

STAFFORD VA 22554

M67854 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6785422R5105

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

SOW

1.0 Scope.

This Statement of Work (SOW) sets forth the work efforts required to manufacture, integrate, test, produce, provide, and deliver the Handheld Radio Test Set (HHRTS) and associated logistics and technical information and documentation. The capability consists of the necessary hardware, computer software, display, interfaces, and all associated buses, connectors, cabling, and transport casing.

The Contractor is responsible for providing all materials, services, and necessary support documentation needed to complete the tasks identified in this SOW.

2.0 Applicable Documents.

The following documents form a part of this SOW to the extent specified herein. The most recent version of the referenced document at the time of the contract shall be used unless otherwise specified. In the event of a conflict between the applicable documents and this SOW, the SOW shall take precedence. All second tier and below references cited in mandatory compliance shall be considered as guidance only. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.1 Military Standards and Specification – Mandatory Compliance.

MIL-PRF-28800F Test Equipment for Use with Electrical and Electronic Equipment

General Specification For

MIL-STD-129 Military Marking for Shipment and Storage

MIL_STD-130 Identification Marking of U.S. Military Property

MIL-STD-882 Standard Practice for System Safety

MIL-STD-2073-1 DOD Standard Practice for Military Packaging

MIL-PRF-38793C Performance Specification: Technical Manuals: Calibration

Procedures – Preparation

DISA STIG V1R16 Defense Information Security Agency Security Technical

Information Guide Windows 10

MCSCO 9300.1 Marine Corps Systems Command Implementation of the Naval

Lithium Battery Safety Program

NAVMC 1553.1A Marine Corps Systems Approach to Training, User Guide

2.2 Military Standards and Specifications – Guidance Only.

MIL-STD-1686 Electrostatic Discharge Control Program for Protection of Electrical and Electronics Parts, Assemblies, and Equipment

2.3 Federal Standards – Mandatory.

FED-STD-5 Standard Guides for Preparation of Proposed Item Logistics Data

Records

FED-STD-313 Material Safety Data, Transportation Data, and Disposal Data for

Hazardous Materials Furnished to Government Activities

2.4 Handbooks – Guidance Only.

MIL-HDBK-773A Electrostatic Discharge Protective Packaging

MIL-HDBK-1839A Handbook Calibration and Measurement Requirements

2.5 Other Government Documents.

Unless otherwise stated, the following documents may be obtained from the Defense Logistics

Agency Document Services, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, or visit http://dodssp.daps.mil.

DOD 4100.39M, Federal Logistics Information System

Vol. 6

DOD 4120.24 Defense Standardization Program (DSP) Policies and Procedure

2.6 Non-Government Documents.

ASME Y14.34 Associated Lists

ASME Y14.100 Engineering Drawing Practices

GEIA-STD-0007 Logistics Product Data

(Copies of American Society of Mechanical Engineers (ASME) documents are available from www.asme.org or American Society of Mechanical Engineers Information Central

Orders/Inquires, P.O. Box 2300, Fairfield, NJ 07007-2300.)

ASTM D 3951 Standard Practice for Commercial Packaging

ASTM D4169-09 Standard Practice for Performance Testing of Shipping Containers and

Systems

(Copies of ASTM documents are available from www.astm.org or American Society of Testing and

Materials International, 100 Barr Dive, West Conshohocken, PA 19428- 2959.)

EIA-625 Requirements for Handling Electrostatic Discharge-Sensitive (ESDS)

Device

EIA-649 National Consensus Standard for Configuration Management http://dodssp.daps.mil/ http://www.asme.org/ http://www.astm.org/

(Copies of IEEE/EIA are available from www.ieee.org or Institute of Electrical and Electronics

Engineers Service Center, 445 Hoes Lane, Piscataway, NJ 08854-1331.)

NAS 411 Hazardous Materials Management Program

3.0 Requirements.

The Contractor shall perform all tasks required and delineated in this SOW to manufacture, integrate, test, produce, and deliver the HHRTS and associated logistics information and technical documentation.

3.1 Conferences.

3.1.1 Post Award Conference. The Contractor shall host a Post Award Conference (PAC) at the Contractor’s facility within 30 days after Contract Award. The purpose of the PAC is for the

Contractor to review and demonstrate to the Government the management procedures, provide progress assessments, review technical and other specialty area status, and establish schedule dates for near-term critical meetings/actions. The Contractor shall present management, key personnel, and program implementation processes. The Contractor shall develop a conference agenda(s). The Contractor shall record/take conference minutes.

(CDRL A001, Conference Agenda)

(CDRL A002, Conference Minutes)

3.1.2 Provisioning Guidance Conference. The Contractor shall host a Provisioning Guidance

Conference (PGC) at the Contractor’s facility. The purpose of the PGC is to establish a Provisioning

Performance Schedule (PPS) and establish dates for delivery of the Provisioning Plan and Logistics

Product Data Summaries. The Contractor shall develop a conference agenda(s). The Contractor shall record/take conference minutes.

3.2 Administrative and Program Management.

3.2.1 Program Management. The Contractor shall establish and maintain program management practices throughout the period of performance. Program management practices shall provide visibility into the Contractor’s organization and techniques used in managing the program performance, cost, schedule, subcontractor(s), and data management and deliverables.

Documentation shall be readily available to Government representative(s) whenever requested.

3.2.2 Subcontractor Management. The Contractor is responsible for performance of requirements delineated in this SOW and shall institute appropriate management actions relative to subcontractor performance. Requirements that are contractually specified shall apply to subcontractor performance; however, the Contractor shall be accountable for compliance by the sub-contractors and is responsible for ensuring all deliverable products comply with the contract requirements.

3.2.3 Data Management. The Contractor shall establish a single centralized system for http://www.ieee.org/ management of all data required under this contract. Specific data management functions shall include: schedule control for deliverables, maintenance of deliverables, approval of deliverable format, and distribution and delivery of data products. An acceptable system for managing data would be web based URL for access to documentation by the Government. The Government reserves the right to review and access all data associated with and developed for the HHRTS.

3.2.4 Integrated Master Plan and Integrated Master Schedule. The Contractor shall develop and submit a detailed Integrated Master Plan (IMP) and Integrated Master Schedule

(IMS). The IMP shall include the major events, accomplishments, and criteria required to complete the project, including: milestones, program reviews, Contract Data Requirements

List (CDRL) deliverables, builds, test events, training, cutover to production, fielding to designated locations, sustainment activities, legacy system retirement, delivery orders, and other elements as needed to address the entire scope of work. The IMS shall be an integrated, networked schedule containing all of the discrete work packages and planning packages, or lower level tasks, necessary to support the events, accomplishments, and criteria as detailed in the IMP. The IMS and IMP shall be delivered together under under CDRL B001.

(CDRL B001, Integrated Program Management Data and Analysis Report (IPMDAR))

3.2.4.1 After the Government’s review and approval of the first IMS submission, the IMS baseline will be agreed upon by the Government and Contractor. Changes to the baseline schedule shall be made in accordance with (IAW) the Contractor’s schedule change management process. Any movement of contractual milestones in the baseline schedule shall be derived only from either authorized contract changes or an approved over target schedule.

The Contractor shall provide updates to the IMS and coordinate with the Government to identify and establish linkages (i.e., task dependencies and/or work relationships) between

Government and Contractor schedules. The Contractor shall coordinate with the Government to identify and resolve schedule and performance concerns, risks, and issues. The Contractor shall perform appropriate analyses of the IMS tasks, report potential or existing problem areas to Government team, and recommend corrective actions to eliminate or reduce schedule impact. The Contractor shall identify and report the Critical Path and Near Critical Path. The

Government may require separate submission(s) of subcontractor IPMRs.

(CDRL B001, Integrated Program Management Data and Analysis Report (IPMDAR))

3.2.5 Meetings, Formal Reviews, Conferences, and Audits.

3.2.5.1 The Contractor shall plan, host, coordinate, support, and conduct meetings, formal reviews, and conferences. The reviews shall be conducted at Government and Contractor facilities. All such reviews shall be included in the program schedule. The Contractor shall prepare and distribute all conference presentation materials and agendas for Government review and approval prior to the conference. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the period of performance. A summary of all action items, responsible parties, and estimated completion dates shall be provided in the conference minutes. The Contractor shall prepare a monthly status report. A consolidated action items listing shall be submitted as part of the Contractor’s progress, status, and management report and shall also include status updates comprised of status update summaries, open and closed. Action item documentation, assignment of responsibility for completion, and due dates shall be determined prior to adjournment of all reviews.

(CDRL A003, Monthly Status Report)

3.3 Open Systems Architecture.

The Contractor shall use an open systems approach as the preferred strategy to choose commercially supported specifications and standards for selected system interfaces (external, internal, functional, and physical), products practices, and tools, and to build open system architectures as the primary foundation in the proposed system and its elements. The Contractor shall provide a complete list of commands for programmable instruments and interfaces.

3.4 Electrostatic Discharge Control.

The Contractor shall establish, implement, and document an Electrostatic Discharge (ESD)

Control program following the guidelines provided in EIA-625 or other commercial standard.

The ESD protective measure shall be used in the manufacturing, packaging, storing, and transporting of ESD sensitive components. The Contractor shall ensure that ESD identification markings on all ESD sensitive subassemblies are visible during equipment installation, maintenance, or repair. MIL-STD-1686 shall be used for guidance.

3.5 Environmental, Safety, and Occupational Health.

3.5.1 Systems Safety. The Contractor shall identify and evaluate safety and health hazards, identify risk levels, and establish a program that manages the probability and severity of all hazards associated with the manufacture, use, and disposal of the system IAW MIL-STD-882.

Residual risks will be evaluated by the Government IAW guidance outlined in MIL-STD-882 and accepted as appropriate.

3.5.2 Safety Assessment. The Contractor shall perform and document a Safety Assessment to identify all safety features of the hardware, software, and system design and to identify procedural, hardware, and software related hazards that may be present in the HHRTS, including specific procedural controls and precautions that should be followed. The Contractor shall make recommendations applicable to hazards at the interface of the system to other systems.

(CDRL A027, Safety Assessment Report)

3.5.3 Hazardous Material Management Program. The Contractor shall implement a

Hazardous Materials Management Program (HMMP) IAW NAS 411. The Contractor shall avoid the use of toxic chemicals, hazardous materials, and ozone depleting substances in the design, operational support, and disposal of the HHRTS. Manufacturing processes that will have a detrimental impact upon the environment shall be avoided. More information on chemicals and hazardous materials to avoid can be obtained from the Environmental Protection

Agency (EPA). The Contractor shall deliver Material Safety Data Sheets to the Government

IAW FED-STD-313.

(CDRL A004, Hazardous Material Management Program Plan)

3.6 Warranty.

3.6.1 The design of the equipment shall be such that under normal use and operation, the equipment does not fail within 1,500 hours of operation. The vendor must provide a failure analysis report demonstrating that the principal end item meets a Mean Time Between Failure

(MTBF) requirement of at least 1,500 hours.

(CDRL A005, Failure Summary and Analysis Report)

3.6.2 Standard Commercial Warranty. The Contractor shall provide a standard commercial warranty covering workmanship, materials, design, and all essential performance characteristics and requirements outlined in the HHRTS Performance Specification. The Contractor shall ensure that subcontractor and vendor warranties provide the same coverage and are passed through to the end item.

3.7 Quality Management System.

The Contractor’s quality management system shall ensure product conformation to contractual requirements. The Contractor shall have implemented and documented the ability to maintain the quality management system to be used on the contract. The Contractor shall make available all quality management documentation for the Government to review upon request.

3.8 Configuration Management.

The Contractor shall maintain a configuration management (CM) process for the control of all hardware, software, firmware, configuration documentation, media, and parts representing or comprising the HHRTS. The principles contained in MIL-HDBK-61 and EIA-649 may be used for guidance. The Contractor’s CM process shall consist of configuration identification, configuration control, configuration status accounting, and configuration audits. The Contractor shall be responsible for any subcontractor’s CM efforts.

3.8.1 Configuration Documentation. The Contractor shall develop a Software Version

Description (SVD) to include installed software version numbers and software version release dates.

(CDRL A006, Software Version Description)

3.8.2 Software Design Description. The Contractor shall develop a Software Design

Description (SDD). The SDD shall contain the data design, architecture design, interface design, and procedural design of the HHRTS. The data design shall contain a description of all data structures. The architecture design shall include a data flow diagram to show the flow of incoming/outgoing data between structures. The interface design shall describe internal and external program interfaces, as well as the design of human interfaces. The procedural design shall describe structured programming concepts using graphical and textual notations.

(CDRL A007, Software Design Description)

3.9 Technical Data Package (TDP).

3.9.1 The Contractor shall provide a TDP that includes drawings/models for each component down to the piece part. The TDP shall include a control drawing for all Original

Equipment Manufacturer (OEM) assemblies and components. If applicable, a parts list shall be included either on the relevant control drawing or as a separate drawing/document. All developed and provided drawings shall conform to ASME Y14.100 and ASME Y14.34.

(CDRL A008, Product Drawings/Models and Associated Lists)

3.10 Technical Manuals and Training Products.

3.10.1 Technical Manual (TM).

3.10.1.1 The Contractor shall provide an OEM technical manual(s) for the HHRTS. The

Contractor shall identify copyrighted material IAW MIL-PRF-32216A and furnish the appropriate copyright release giving the Government permission to reproduce, update, or change the data contained in the OEM Technical Manual(s) for Government use only. When the

Contractor uses a manual that covers another Contractor’s component(s) or a portion thereof and the Contractor’s manual contains copyrighted material, the Contractor shall be responsible for obtaining a copyright release from the Contractor and providing the copyright release to the

Government.

(CDRL A009, OEM Technical Manual(s))

3.10.1.2 The Contractor shall integrate, produce, validate, and deliver a hyperlinked

Maintenance Electronic Technical Manual (ETM) with a Repair Parts and Special Tools list

(including exploded views of all assemblies and subassemblies) and Maintenance Allocation

Chart (MAC) for the HHRTS. The Contractor shall screen all valid National Stock Numbers

(NSNs) and Source Maintenance and Recoverability (SM&R) codes and verify all provisioning is integrated into the ETM IAW SAE-GEIA-STD-0007. The Contractor shall be responsible for providing all services, material, and support documentation to complete tasks identified in the

Technical Manual Contract Requirement (TMCR) (Attachment 1 and Associated CDRLs). The maintenance philosophy for this unit shall allow for maintenance to the circuit card or module level.

(CDRL A010, Initial Technical Manual Outline)

(CDRL A011, Preliminary Draft Technical Manual)

(CDRL A012, Draft Technical Manual)

(CDRL A013, Final Draft Technical Manual (FDTM))

(CDRL A014, Sign-off Copy Technical Manual (SOCTM))

(CDRL A015, Final Reproducible Copy (FRC) – Technical Manual)

3.10.1.2.1 Maintenance information shall be included in the TM to allow Marines to organically restore the HHRTS to 100% of original condition. The maintenance information shall include:

Parts lists to the module or circuit card level.

Built-in Test (BIT) in order to troubleshoot the system.

Block and wiring/connection diagrams.

Theory of operation.

List of required test equipment and connection diagrams.

Sequential instructions for disassembly, repair, replacement, and reassembly.

Step-by-step instructions for troubleshooting and fault isolation.

Expected signal levels.

Test data sheets.

Marines must be able to organically restore the HHRTS to 100% of original condition;

therefore, maintenance procedures for the principal end item or any repairable component within the HHRTS, to include calibration, shall be provided to the Government with the exception of power sensors.

3.10.1.2.2 The Contractor shall provide a Parts list within the TM to include:

Parts lists shall be shown on illustrations or a separate listing that includes an index or reference to other illustrations.

Part number, Contractor and Government Entity (CAGE) code, and generic description.

3.10.2 Training Products.

3.10.2.1 The Contractor shall provide the OEM training products to assist with the operation and maintenance of the HHRTS. Training products shall include any OEM training materials, such as written/performance evaluations (with answer keys), job aids, videos, or other media.

(CDRL A016, Vendor Training Products)

3.10.2.2 Systems Approach to Training (SAT) Compliant Training Products and Event.

One training session will be conducted for an estimated 50 students at Twentynine Palms, CA.

Duration of the course is estimated for one week. The training will consist of Course Material, Lesson Plans, Student Outlines for Marine Corps trainers, Operators, and Maintainers of the

HHRTS.

3.10.2.2.1 The Contractor shall develop and format training materials for the training event

IAW the NAVMC 1553.1A SAT User Guide. All training materials delivered to the

Government shall be delivered in electronic Microsoft Office (Word, PowerPoint) format.

3.10.2.2.2 Methods of Instruction. The preferred methods of instruction are presentation, demonstration, practical exercise, and hands-on training. The majority of training shall be practical exercise and hands-on training. Fault isolation and troubleshooting methods shall be accomplished by having students identify faulty components and/or software with particular emphasis on high-failure items.

3.10.2.2.3 Course Material. All course material shall be prepared per MIL-PRF-

29612B and NAVMC 1553.1A. The Contractor shall provide a copy of all course material required to teach the course to each student attending Instructor and Key Personnel (I&KP) courses. The Contractor shall provide all supplies, test equipment, common and special tools, and technical literature to each Marine taking the course. Test equipment shall be identical to that used in the operational environment. For further guidance, MIL-HDBK-29612-4A (1-5) may be used.

3.10.2.2.4 The Contractor shall develop HHRTS operator and maintainer lesson plans.

The lesson plans shall include the Terminal Learning Objective (TLO) and Enabling Learning

Objectives (ELOs). The lesson plans shall be detailed and comprehensive and not diverge/deviate from the technical manual(s).

(CDRL A017, Lesson Plans)

3.10.2.2.5 The Contractor shall develop HHRTS operator and maintainer student outlines. The student outlines shall include the TLO and ELOs. The student outlines shall be detailed and comprehensive and not diverge/deviate from the corresponding lesson plans.

(CDRL A018, Student Outlines)

3.10.2.2.6 The Contractor shall develop HHRTS operator and maintainer media in

Microsoft Office PowerPoint format. The HHRTS operator and maintainer media shall correlate with the corresponding lesson plan and support the transfer of knowledge to the student.

(CDRL A019, Media)

3.10.2.2.7 The Contractor shall develop HHRTS operator and maintainer performance evaluations. The performance evaluations shall be designed to evaluate the knowledge and skills required to master the objectives (TLO and ELOs). The Government shall review the performance evaluations and the Contractor shall correct and resubmit for final Government review and approval.

(CDRL – A020, Performance Evaluations)

3.10.2.2.8 The Contractor shall provide Instructor & Key Personnel Training. The I&KPT shall be developed and delivered to support the “train the trainer concept” to ensure that

Marine Corps trainers and users obtain complete understanding of the operation, functionality, troubleshooting, and preventative maintenance procedures.

(CDRL A021, Training Delivery Requirements)

3.11 Information Assurance.

3.11.1 The Contractor shall ensure the HHRTS system is configured consistent with applicable DoD cybersecurity policies, standards, architectures, security controls, and validation procedures. The HHRTS shall meet the Authority to Operate requirements specified in the Performance Specification.

3.11.2 The Contractor shall perform a vulnerability scan of the HHRTS system and provide a compliance report.

(CDRL A022, Vulnerability Scan Compliance (VSC) Report)

3.12 Calibration Procedure.

The Contractor shall provide a written calibration procedure and a list of associated calibration standards. The length of time between required calibrations shall be at least 12 months. All products shall be delivered with standard vendor calibration, including calibration certificate. The Contractor shall affix a calibration label to each unit. The calibration label shall include the date the instrument was calibrated the due date for next calibration (not less than 12 months from the date calibrated), and the correctness of calibration shall be certified by signature thereon.

(CDRL A023, Calibration Procedure and Certificate)

3.13 Provisioning.

3.13.1 The Government will chair and the Contractor shall host the Provisioning

Guidance Conference (PGC) within 60 days after contract award. The purpose of the meeting is to clarify requirements for Provisioning Technical Documentation (PTD) for the elements selected using GEIA-HB-0007, GEIA-STD-0007, the GEIA Attribute Selection Sheet, and

MIL-HDBK-502 to include format and medium of delivery, addressing of unique Government requirements, and discussion/resolution of any unclear provisioning/cataloging related areas.

Joint development of a PPS and scheduling of periodic PTD submissions for Government review shall be addressed and documented at this conference.

3.13.2 The Contractor shall host the Provisioning Conference(s) at the Contractor’s facility IAW the PPS. The Contractor shall provide copies of the Provisioning Parts List (PPL), Engineering Data For Provisioning (EDFP), and a production HHRTS. The Contractor shall be responsible for disassembly of the equipment during this conference to validate and verify all

PTD. CDRLs for associated deliverables are covered under the appropriate sections of this

SOW.

3.13.3 The Contractor shall establish, manage, and submit a Provisioning Plan (PP). The objectives of the PP are to provide optimum material readiness, provide economical logistics support, and identify/evaluate resources required to develop and manage an effective support system. All design, modification/alteration, and engineering activity shall require PTD. MIL-

HDBK-502 and GEIA-HB-0007 may be used for additional guidance. Provisioning will be accomplished down to the Field Maintenance Level to include calibration, removal and replacement of LRU, and repair of non-molded cables and/or connectors. Provisioning status, identification of problem area(s), and necessary resolutions to problems shall be addressed as soon as identified.

(CDRL A024, Provisioning Plan (PP))

3.13.4 The Contractor shall develop/document Provisioning Technical Documentation

(PTD) to include, but not be limited to, a Provisioning Parts List (PPL), Provisioning Parts

List Index (PPLI), Long Lead Time Items List (LLTIL), Tools and Test Equipment List

(TTEL), Common and Bulk Items List (CBIL), and any Design Change Notices (DCNs).

The Government will concur in the format, medium of delivery, and frequency for submission of the PTD at the PGC.

3.13.4.1 Provisioning Parts List (PPL). The Contractor shall include the following in the PPL: the end item, component or assembly, and all Field level maintenance support items that can be disassembled, reassembled, or replaced, and which, when combined, constitute the end item, component, or assembly and shall include items such as parts, materials, attaching hardware, connecting cabling, piping, and fittings required for the operation and maintenance of the end item, component, or assembly. The PPL shall be used to determine the range and depth of support items required to maintain the end item for an initial period of service. This includes all commercial items, unless excluded by the provisioning requirements. The final PPL shall be updated using the screening results provided by

Defense Logistics Agency - Logistics Information Services (Log Info Svcs).

(CDRL A025, Logistics Product Data Summaries – Provisioning Parts List (PPL))

3.13.4.2 Provisioning Parts List Index (PPLI). The Contractor shall deliver a PPLI that cross references the PPL from part number to Provisioning List Item Sequence Number

(PLISN). The PPLI shall be in alpha/numerical part number sequence. The cross-reference shall be on every PLISN that appears in the PPL. The cross- reference shall include all primary part numbers as well as all secondary part numbers.

(CDRL A026, Logistics Product Data Summaries – Provisioning Parts List Index (PPLI))

3.13.4.3 Long Lead Time Items List (LLTIL). The Contractor shall provide a LLTIL that shall contain those items which, because of their complexity of design, complicated manufacturing process, or limited production capacity, may cause production or procurement cycles that would preclude timely and adequate delivery, if not ordered in advance of normal provisioning.

(CDRL B002, Logistics Product Data Summaries – Long Lead Time Items List (LLTIL)

3.13.4.4 Tools and Test Equipment List (TTEL). The Contractor shall provide a TTEL that shall contain those support items required to inspect, test, calibrate, service, repair, or overhaul an end item to the Field level of maintenance.

(CDRL B003, Logistics Product Data Summaries – Tools and Test Equipment List (TTEL))

3.13.4.5 Common and Bulk Items List (CBIL). The Contractor shall, at a minimum, indicate the material type, grade, and class for items that are difficult or impractical to list on a top down/disassembly sequence PPL, but for which provisioning is required to support the operation of the end item/equipment. The Contractor shall submit sufficient information to enable the Government to relate the material/ specification number to the pertinent item.

These items are subject to wear or failure, or otherwise required for maintenance, including planned maintenance of the end item/equipment.

(CDRL B004, Logistics Product Data Summaries – Common and Bulk Items List (CBIL))

3.13.4.6 Design Change Notice (DCN). The Contractor shall use a DCN to identify changes to Provisioning Technical Documentation that add to, delete, supersede, or modify items previously listed that are approved for incorporation into the end item.

(CDRL B005, Logistics Product Data Summaries – Design Change Notice (DCN))

3.13.5 LSA-036 Pre-Screening. The Contractor shall provide, upon conditional acceptance of the PPL and IAW the PPS, a copy of the PPL to Log Information Services for the purpose of pre-screening. Pre-screening data is used to identify existing NSNs, validate currency of an

NSN, validate part numbers and CAGE codes on a PPL, aid in maximum use of known assets, and confirm accuracy of provisioning data before it is submitted for cataloging. When the PPL is part of an incremental provisioning effort, all PLISNs that were previously pre-screened shall be identified to avoid duplication.

(CDRL B006, Logistics Product Data – LSA-036 Pre-Screening)

3.13.6 Engineering Data for Provisioning (EDFP). The Contractor shall provide

Engineering Data For Provisioning, also referred to as form, fit, and functional data (as referenced in the Defense Federal Acquisition Regulation Supplement [DFARS]), is technical data used to describe parts/equipment and consists of data such as specifications; standards;

drawings; photographs; sketches and descriptions; necessary assembly and general arrangement drawings; schematic drawings; schematic diagrams; and wiring and cable diagrams necessary to indicate the physical characteristics, location, and/or function of the item.

(CDRL B007, Engineering Data for Provisioning (EDFP))

3.13.6.1 EDFP shall NOT be delivered when the item is:

a. Identified by a Government specification or standard that completely describes the item, including its materiel, dimensional, mechanical, and electrical characteristics.

b. Identified in the Federal Logistics Information System (FLIS) with a fully described

NSN; EDFP may be required if there are no U.S. users on an NSN, an NSN is cancelled, or an NSN upgrade is required.

c. Listed as a reference item (subsequent appearance of an item) on a parts list.

3.13.7 Spares Acquisition Integrated with Production (SAIP). The Contractor shall provide a SAIP listing of all LRUs present on the PPL. The LRU list shall reflect those items that can be removed and replaced at the Field level of maintenance. The list shall include, but is not limited to: description, manufacturer, manufacturer part number, CAGE code, price per unit, quantity per system, NSN (if applicable), and Maintenance Replacement Rate 1 (MRR1)

(breakage per thousand per year). The Contractor shall recommend range and depth of LRU spares sufficient to support two (2) years of system operations. The Contractor shall also provide a list of refreshed consumables and anticipated rate of consumption.

(CDRL B008, Logistics Product Data Summaries – Spares Acquisition Integrated with Production

(SAIP))

3.13.8 Items Logistics Data Record (ILDR). The Contractor shall deliver an ILDR IAW

FED-STD-5, Preparation of Proposed Item Logistics Data Records in the event EDFP is not available or is inadequate.

(CDRL B009, Technical Report – Study/Services)

3.13.9 Diminishing Manufacturing Sources and Material Shortages (DMSMS). The

Contractor shall provide DMSMS forecasting source data to enable the identification, forecasting, and management of piece part obsolescence impacts and mitigations.

(CDRL B010, Obsolescence Alert Notice)

3.14 Maintenance.

The HHRTS must be repairable to the piece part level, as determined by the Maintenance

Demonstration.

3.14.1 Firmware Updates. The Contractor shall provide access to any future firmware updates to the HHRTS along with documentation with operational impact.

3.14.2 Software Installation and Re-Imaging. The Contractor shall ensure future software and firmware updates to the HHRTS baseline will continue to allow Marine maintainers to install software or re-image the HHRTS for software updates or troubleshooting purposes.

3.15 Item Unique Identification (IUID).

The Contractor shall establish Unique Item Identifiers (UIIs) by assigning a machine-readable character string or number to each HHRTS system IAW MIL-STD-130N, Change 1. Each

HHRTS system shall be marked with a UII. The Contractor shall assess the need to provide an

IUID label to any associated or embedded components of the HHRTS system IAW MIL-

STD-130N, Change 1. All UIIs shall be registered in the IUID Registry, and the UII must remain unchanged throughout the item’s life, to include modification or upgrade. The

Contractor shall provide an IUID Marking and Verification Report to provide the data resulting from IUID marking activities, such as: physical asset marking, registration, verification, inventory audits, quality audits, and other asset lifecycle activities, as applicable.

All end items, components, sub-components, assemblies, sub-assemblies, and parts meeting

IUID requirements (see DFARS 252.211-7003) shall be marked with IUID-compliant 2D

Data Matrix symbols in the EDFP IAW the latest version of MIL-STD-130.

(CDRL B011, IUID Marking and Verification Report)

Acronyms

ASME American Society of Mechanical Engineers

BIT Built-in Test

CAGE Contractor and Government Entity

CBIL Common Bulk Item List

CDRL Contract Data Requirements List

CM Configuration Management

DCN Design Change Notice

DFARS Defense Federal Acquisition Regulation Supplement

DMSMS Diminishing Manufacturing Sources and Material Shortages

DoD Department of Defense

EDFP Engineering Data For Provisioning

ELO Enabling Learning Objective

EPA Environmental Protection Agency

ESD Electrostatic Discharge

ESDS Electrostatic Discharge-Sensitive

ETM Electronic Technical Manual

FDTM Final Draft Technical Manual

FLIS Federal Logistics Information System

FRC Final Reproducible Copy

HHRTS Handheld Radio Test Set

HMMP Hazardous Materials Management Program

I&KP Instructor and Key Personnel

I&KPT Instructor and Key Personnel Training

IAW In accordance with

ILDR Items Logistics Data Record

IMP Integrated Master Plan

IMS Integrated Master Schedule

IPMR Integrated Program Management Report

IUID Item Unique Identification

LLTIL Long Lead Time Items List

LRU Line Replaceable Unit

MAC Maintenance Allocation Chart

MRR1 Maintenance Replacement Rate 1

MTBF Mean Time Between Failure

NSN National Stock Number

OEM Original Equipment Manufacturer

PAC Post Award Conference

PGC Provisioning Guidance Conference

PP Provisioning Plan

PPL Provisioning Parts List

PPLI Provisioning Parts List Index

PLISN Provisioning List Item Sequence Number

PPS Provisioning Performance Schedule

PTD Provisioning Technical Documentation

SAIP Spares Acquisition Integrated with Production

SAT Systems Approach to Training

SDD Software Design Description

SM&R Source Maintenance and Recoverability

SOCTM Sign-off Copy Technical Manual

SOW Statement of Work

SVD Software Version Description

TDP Technical Data Package

TLO Terminal Learning Objective

TM Technical Manual

TMCR Technical Manual Contract Requirement

TTEL Tools and Test Equipment List

UII Unique Item Identifier

VSC Vulnerability Scan Compliance

(End of Summary of Changes)