M67854-21-R-1804 Pre-Solicitation Questions and Answers Final.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- Physical Training Uniform
- Solicitation number
- M67854-21-R-1804
- Issued by
-
United States Marine Corps
About this file
This document contains questions and answers from a pre-solicitation for the Physical Training Uniform. The Marine Corps intends to release a solicitation in mid-November to mid-December 2020 seeking a total small business set-aside to produce physical training shirts and shorts. Interested vendors must request a time slot by October 22nd for an industry day on October 27th. All questions are due by October 29th. The agency anticipates selecting one offeror to produce 9 prototypes for pre-production validation in the fourth quarter of fiscal year 2021, followed by an initial order of 100 uniforms for limited testing prior to full production. Pattern files are available by email request.
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Sheet1
| # | QUESTIONS | ANSWERS |
| 1 | Do you have a specific mill & fabric already identified as a source for the shell fabric? side panel? and liner for the shorts? If so, are you allowed to pass that information to prospective offerors? | Industry may use a fabric supplier that is Berry Amendment Compliant. It is Industry's responsibility to ensure Berry Amendment Compliance. |
| 2 | I would like to confirm the tentative deadline timeline according to the Pre-solicitation: |
a. Oct 22: deadline to request virtual time slot
b. Oct 27: company introduction, production capabilities, etc.
c. Oct 29: 1 PM EDT deadline for all questions submitted in writing
d. Mid November-Mid Dec: PTU solicitation
e. Mid February: 9 PTUs to support PPV
f. Mid April: begin delivery of PTU's Expected Timeline
a. Oct 22, 2020: Deadline to request Virtual Industry Day time slot
b. Oct 27, 2020: Virtual Industry Day.
c. Oct 29, 2020: 1 PM EDT deadline for all questions submitted in reference to the pre-solicitation
d. November-December 2020: Expected PTU solicitation release
e. 4th Quarter FY21: 9 PTUs to support PPV
f. 4th Quarter FY21: Begin production delivery of PTU's
| 3 | There is a note on page 1 stating that the Government anticipates asking for 3 PTU Product Demonstration Samples to be submitted with proposals. I assume this refers to the Mid Nov-Mid Dec "PTU solicitation" time frame....?????? If so, when and how will we receive the pattern to make those samples from. | Pattern files are now available for release to interested offerors. Please note the files are in CAD software format. To obtain the files, please email Eric.G.Daniels@usmc.mil with a copy to Peggy.L.Smith1@usmc.mil and the files will be provided via email or DoD Safe. 3 PTUs will be required to be submitted with proposal submission expected to be due in January 2021. |
| 4 | The note goes on to say that "the Government anticipates asking for an additional 100 PTUs for Limited Testing Evaluation prior to selecting one Offeror." I assume this will follow the"9 PTU's to support PPV," but would appreciate clarification. | If your company is notified of it's inclusion in the IDIQ Award from the proposal submission in response to the RFP, a delivery order will be provided to your company to produce 100 PTUs for limited testing user evaluation. This will occur prior to the request for the 9 PTUs to confirm Pre-Production Validation. |
| 5 | Is to possible to get Vector files of all of the logos? | The .pdf logo file is available, to obtain the file, please email Eric.G.Daniels@usmc.mil with a copy to Peggy.L.Smith1@usmc.mil and the file will be provided via email or DoD Safe. |
| 6 | How can I Obtain the Patterns for the Shirt and the Short? |
a. SHIRT: 11-PD 20013USMC
b. SHORT: 11-PD20017UMC
| See Question 3 | ||
| 7 | Industry Day: How long will the time slot be? | Specific time slots will be provided after the Virtual Industry Day Time Slot Request deadline of No Later Than 1:00 PM EDT 22 October 2020. It is estimated the time slots will be between 15-30 minutes in total length. |
| 8 | Industry Day: What is the structure? | For each vendor time slot: Govt brief (<5 mins); vendor industry brief; Q&A |
| 9 | Industry Day: Who from your end will be joining? | Representatives from Marine Corps Systems Command |
| 10 | Industry Day: How many people from our team can participate? | Unlimited in the virtual environment, but need to have attendees names in advance to ensure each vendor’s confidentiality. |
| 11 | Industry Day: Would you like samples sent prior? | No Samples Required for Industry Day |
| 12 | Industry Day: Is there a preferred technology? | Start Meeting (audio and web cam capabilities) |
| 13 | Industry Day: Will screen sharing be available? | Only the host (Government) has the capability to screen share. Vendors need to send briefs in advance. |
| 14 | Is imported product from China acceptable? | No - Item must be Berry Amendment Compliant |
| 15 | Could you provide the last award unit price or the budget? | No - This is a new item |
| 16 | Can I please get the NSN numbers for the items listed in the pre-solicitation for M67854-21-R-1804? | No - This is a new item |
| 17 | Industry Day: How much time will we be allocated for our meeting? | See Question 7 |
| 18 | Industry Day: Can we present a video tour of our factory during the meeting? or may i email a video over before hand for your review? We would like to present our factory with a short video tour. | |
| Any Industry Day video or briefing needs to be submitted to Eric.G.Daniels@usmc.mil with a copy to Peggy.L.Smith1@usmc.mil prior to 2:00 PM Eastern Daylight Time 26 October 2020. All video and/or briefing will be reviewed and presented during Industry Day and will count towards the time slot duration. | ||
| 19 | Could you provide the pantone TCX (preferred) or PMS color code for the 522 Olive Drab Green PTU shirt and short? | The Marine Olive Drab (OD) Green 522 shade shall approximately match chip number 24119 (Marine OD Green ID) in AMS-STD-595 Colors Used in Government Procurement or the Cloth 100% polyester, Trunks, All Purpose USMC, OD Green 522 shade standard (roll 3794). |
| 20 | What is the grade of silver code that will be used for the reflective piping? Is there a specific grade or TCX code that the USMC requires? | See Section 3.6.2 Reflective Material of Attachment 002 and Section 3.6.4 Reflective Material of Attachment 003 on Beta.Sam.Gov. |
| 21 | For the reflective material, can you provide me with the following: class or garment type structure, performance class, background material amounts, retroreflective material amounts, width minimums of retroreflective material, and previous standard and class? | See Question 20 |
| 22 | For the pattern on the side of the PTU shorts and shirts, will you provide the pattern for us to reproduce or do you want us to create a pattern based on what is depicted in the measurement specs? | See Question 3 |
| 23 | Will preference be given to the contractor that can produce the end product with the highest blend of recycled materials? | See Sections 3.2 Recycled, recovered, environmentally preferable, or biobased materials of Attachments 002 and 003 on Beta.Sam.Gov. |
| 24 | What portion of the fabrics can be sourced overseas, if any? Can we have the heat seal sourced from overseas? | See Question 1 |
| 25 | What are the specifics for packaging and shipping the garments? | See Section 3 Packaging and Marking of Attachment 001 on Beta.Sam.Gov. |
| 26 | Do you know when I can expect these to be posted? | All questions and answers will be posted to beta.SAM.gov no later than 12 November 2020. |
| 27 | Do you have the patterns in adobe illustrator? | No - Patterns are available in CAD Software file format. |
| 28 | I am interested in bidding for this but want to know if there is a BAA waiver/TAA requirement. Do you require samples by due date? | No waivers. Please refer to the solicitation posting for due dates. |
| 29 | Will fit-model specs be supplied for proto fit-testing? | Dress forms information will be provided (KV) within L&M of the RFP. |
| 30 | Do these items have a NSN number and have they been bought in the past? | See question 16 |
| 31 | Was the, on this RFQ design, RnD worked on with a specific company to come up with this design? |
If so, can we know who it was?
| The PTU is a government design. | |
| 32 | I also work as a sub for a Women owned , minority, Small business company from Puerto Rico. |
Would you be willing to split this contract into a percentage for a set aside like that?
| Once our market research is complete, a determination will be made on the acquisition strategy, which will be reflected in the resultant RFP | ||
| 33 | Our Pattern maker states that the seam allowance for the short waistband is 2-inches, but the elastic is 1-inch. Do they want a fold over waistband? | The Government will provide additional details in the Request For Proposal scheduled for release in late November 2020 to early December 2020 |
| 34 | Are there more specifics on the side pocket construction for the shorts? | Please refer to the detail drawings and patterns. |
| 35 | Are there more specifics on the liner short back pocket construction? | See question 34 |
| 36 | Can we please have the Presentation Deck that was shown on teh screen during the meeting sent to over? | Yes - They are available upon email request to Eric.G.Daniels@usmc.mil with a copy to Peggy.L.Smith1@usmc.mi or via download on beta.Sam.gov. |
| 37 | The Gimp thread below for the Short is calling out for Tex 40, but our Berry Compliant vendor A&E informed us that for this Mil-Spec, AA50198 Type I this is only available Tex-210. Is this correct? | Section 3.6.3.1 of PC 11-PD 20017USMC has been updated. |
| 38 | Draft Requirements for Fabric |
a. Color Fastness to Laundering Stain Requirements for Multi fibers: The draft requirements is a 4 min for all fibers. Since you are specifying 3 of the 4 fabrics to be 100% polyester and the 4th fabric poly/spandex and all are in dark colors (green or black), will you entertain reducing the staining on nylon requirement from a 4 to a 2 or 2.5?
i. All other fibers are not an issue but achieving a 4 on a nylon is potentially not possible.
b. Stretch: Currently 3 of the 4 fabrics show a requirement to be 100% polyester and the stretch requirement in both directions is listed as 100. This is a very high target when there is no elastomeric fiber present in the blend. Will you consider reducing this 100 requirement?
| Fabric requirements will be updated with the solicitation release. Preference will be given to fabrics that meet all or as many of the salient characteristics listed in the Fabric Salient Characteristic Requirements Table. Preference will also be given to fabrics that significantly exceed requirements (e.g., higher burst strength). | |
| 39 | Submissions |
a. Since the FABRIC requirements are draft, will you consider end item submissions where the fabric components meet some but not all of the currently listed requirements as long as reported performance is issued or do all of the current listed fabric requirements have to pass in order for the end item to be considered?
| Yes, we will consider submissions where the fabric components meet some, but not all listed requirements. Preference will be given to fabrics that meet all or as many of the salient characteristics listed in the Fabric Salient Characteristic Requirements Table. Preference will also be given to fabrics that significantly exceed requirements (e.g., higher burst strength). | |
| 40 | Production fabric |
a. Once awards are made to end item producers, will the fabric components supplied to the contract recipients be a 1222 process where a QAR is done on the fabric mill level or will the fabric with 3rd party testing and CoC supplied to the primes be sufficient?
b. On a production basis, how will shade be approved and is there a DE tolerance level already established?
a. Fabric requirements will be verified through testing and CoC's provided by the prime vendor(s).
b. A shade standard for each fabric will be established prior to delivery order one. The standard shade approval process will be used once the shade standards are established. The shade approval process will be a visual assessment conducted at a government lab. additionally, shade tolerances will be established to provide feedback to the suppliers.
| 41 | Regarding questions, my team brought up a concern on the Purchase Descriptions, Table VII, End item visual examination table. We see on the classification of various descriptions with an asterisk in addition of the (X). Please advise what they mean. | The asterisk is defined in the PD as: Defects marked with an asterisk are major defects if they affect serviceability and minor defects if they do not affect serviceability. Table VII has been updated with this information. |
| 42 | We were wondering if it would be possible for you guys to share with us a picture of the type of fabric outline in the Pre-Solicitation documents? | No. Fabric requirements will be provided in the solicitation and should be sufficient. |
| 43 | I understand it calls out for reflective heat transfer. Over the past 3-4 years, we have used reflective ink instead of heat transfer because it lasts longer then heat transfer. At the same time it eliminates the risk of the heat transfer pealing off. |
Of course we have no issues using a heat transfer. Would it be ok if we sent in one set of samples with each version of the screen print and heat transfer to show?
| Section 3.6.2 Reflective Material of 11-PD 20013USMC and Section 3.6.4 Reflective Material of P 11-PD 20013USMC have been updated. | |
| 44 | As indicated in the Draft Purchase Description Short : Physical Training Uniform 11-PD 20017USMC page 4 as follows: 3.6.3.1 Thread (gimp) for reinforcement buttonholes and bartacks. The thread (gimp) for reinforcing the buttonholes and bartacks shall be soft finish, Tex 40 of A-A-50198 Type I. The color shall be a good match to the basic material. |
I have included a copy of Commercial Item Description A-A-50198A THREAD, GIMP, COTTON, BUTTONHOLE. Please note on page 2 section 3.2 Physical requirements of thread under TABLE I.
This item (under Type I = Soft) does not come in a TEX 40 as required by the Purchase Description. It is only available in Tex sizes 210, 270 or 350. See question 37
File details come from the government source that posted it. Updated .