RFCs_with_Responses.pdf

Comment

Number Solicitation Section

Document / Page/ Paragraph /

Line Number Comment/Question Answers

1 SF1149/ Cover Sheet Block 10

Would the government consider a NAICS 541519 code, with a size standard of $27.5M? This would allow increased competition among the

8a community, and accomodates broad services focused on IT/IS support services as specified in the PWS.

After reexamining the breath of services, NAICS Code 541519 is appropriate. RFP has been amended.

2 RFP N/A

Please clarify Appendices A & B of the Base ID/IQ – Attachment 1

Performance Work Statement (PWS).

Appendices A is the first task order that will be awarded with the

ID/IQ. Appendix B is a sample task order the offeror shall also provide a technical and price proposal. While considered a sample task order for evaluation purposes, the Government reserves the right to award this task order if it deems necessary.

3 RFP N/A

Will the government provide Base ID/IQ – Exhibit A Past Performance

Questionnaire?

The attachment is provided with the amended RFP.

4 RFP N/A

Will the government provide Base ID/IQ – Attachment 2 Quality

Assurance Surveillance Plan?

The attachment is provided with the amended RFP.

5 RFP N/A

Will the government provide the Base ID/IQ – Attachment 2 Quality

Assurance Surveillance Plan?

The attachment is provided with the amended RFP.

RFP; SF 1449 and

Section L

SF1449 Block 8; Page 31 of 56, RFP

Sect L, Para 3. Proposal Format and

Submission

Please clarify due date (1/27/16) time of 0900 or 1000? The SF1449

Block 8 notes 1000; Page 31 of 56, RFP Sect L, Para 3. Proposal Format and Submission notes 0900.

The due date time is 10:00 am EST. The RFP has been amended.

7 RFP/PWS Exhibit C. Task Order 002

How often are studies required? Is there a template that will be provided?

Will there be access to government SMEs to aid in the analysis?

A template will not be provided. The number of studies required is dependent upon government requirements and specific deliverables will be outlined in future task orders. Per the RFP, the Government anticipates 10 studies per year. Task Order 0002 is representative of the typical size and scope of the studies anticipated.

Government SMEs will be available to aid in the analysis. SME identification will be dependent upon the nature of the requirement.

8 RFP/PWS Exhibit C. Task Order 002

How many projects are included in the portfolio? What are their ACAT designations?

Was the BMB tool developed by the government Finance team or by the incumbent?

PMM-110 is comprised of XX projects ranging from ACAT IV

(MCEITS and TFSMS) to APL designation..

The BMB tool is used to support a specific Product Management

Office. It is a spreadsheet intended to be updated and maintained.

9 RFP/PWS 4.2.2 What format will the PLCCEs be required to be developed in?

The PLCCEs will be required in a format acceptable that meets

MCSC cost estimating guidelines.

10 RFP, Sect L M67854-16-R-4950 Page 43 of 56

Section 2. Compensation Plan Will subs/partners be required to submit EEO and VETS100 information? No.

11 N/A

M67854-16-R-4950.pdf (56pp) / page:

38 of 56 (pdf) / Para: the third paragraph of "Section 4. Corporate

Experience" (i.e. last para on page) /

Line #: first line of that para

Corporate Experience calls for "Provide at least three, but no more than five..." but Past Performance volume says ("minimum of 5. Question: Are more than five 3pp Past Performances allowed?

Please provide at least three but not more than five Past Performance references.

12 4.4.1

PM_ISI_Consolidated_Support_PWS_

(20151218).pdf / page: 12 of 15 / Para:

4.4.1 / Line #: Please see Comment /

Question to the right

Section 4.4.1. The Contractor shall provide administrative support at the

Tier 0 and Tier 1 levels.

Question: Will this FTE be provided a desk in the government workspace, perhaps at Quantico Corporate Center?

A desk will be provided within the Government workspace.

Reference paragraphs 4.1.1 and 4.2.2:

Support functions for the Tier 0 front office staff in direct support of the PM at 1000 Quantico Corporate Center, Stafford, VA and the following offices at 51 Barrett Heights, Stafford, VA: PdM MCEITS, PdM ERS, and PdM ITSS will be performed on site.

13 RFP/PWS Pricing, Sect L/M Are subcontractors required to submit a separate pricing volume or rates?

The prime offeror shall submit a complete proposal, inclusive of their subcontractor's rates in the format required. Subcontractors shall not submit anything directly to the Government.

14 4.4.1

PM_ISI_Consolidated_Support_PWS_

(20151218).pdf / page: 12 of 15 / Para:

4.4.1 / Line #: Please see Comment /

Question to the right

Section 4.4.1. The Contractor shall provide administrative support at the

Tier 0 and Tier 1 levels.

Question: Will this FTE be provided a government "NMCI seat"?

The FTE will be provided a Government laptop.

15 4.1.2, 4.2.1, 4.3.3.5

PM_ISI_Consolidated_Support_PWS_

(20151218).pdf / page: 4, 5 and 10 of

15 / Para: 4.1.2, 4.2.1, 4.3.3.5 / Line #:

Please see Comment / Question to the right

Section 4.1.2 (page 4 of 15, dealing with support for Tier-0) says " The

APMs are assisted by members of the technical staff who serve as subject matter experts in specific competency areas. APM and technical staff support includes: program management, life cycle logistics, engineering, risk management, information assurance, contracting, and financial management." but Section 4.2.1 (page 5 of 15, dealing with support for

Tier-1) says "...program management, logistics, engineering, contracting, and financial management....", and Section 4.3.3.5 (page 10 of 15, dealing with support for Tier 2/3) calls for "The Contractor shall provide information assurance support at the project/program level."

Question: Does the government anticipate IA support at the Tier-1 level ?

The Government does not anticipate IA support at the Tier 1 level.

16 4.4.1

PM_ISI_Consolidated_Support_PWS_

(20151218).pdf / page: 12 of 15 / Para:

4.4.1 / Line #: Please see Comment /

Question to the right

Section 4.4.1 says "Pickup mail at the Marine Corps Systems Command mail room and deliver official Government mail to the intended addressee.

Question: Is this deliver it to the office / section….or to the *person* ?

Delivery of mail will be to the appropriate office/section.

17 RFP, Sect L M67854-16-R-4950 Page 43 of 56

Section 2. Compensation Plan

.Will subcontractors be required to submit the information and data noted in Section 2, Compensation Plan, to include:

A. Proposed salaries (i.e. non burdened hourly rates) for each of the labor categories proposed within the pricing volume;

B. Fringe benefits provided in both an hourly rate as well as an itemized list of benefits;

C. Fully burdened hourly rates (these should match exactly the burdened rated provided in

D. Supporting documentation of sufficient compensation

See item #13

18 SF33 1

Would the Government considering increasing the $15M size standard for bidding?

See Item #1

19 SF 1449 Page 5

The Solicitation states that ODCs/Travel are to be bid as “FFP” in which case the Contractor will invoice for the FFP amount as opposed to reimbursement on a cost-reimbursable basis. Is this correct?

Yes.

20 SF 1449 Pages 3 – 5

The Solicitation only identifies CLINS 001, 002, 003, 004, and 005. Does the Government wish the contractor to propose additional CLINS (i.e 101, 102, 103, 104, and 105, 201, etc.) for the Option Years? Or does the

Government wish each CLIN to be the cumulative of the entire POP (i.e.

101 = BY + 4 OYs)

Offerors shall provide labor rates for the base and out years in the table provided in the 52.212-1 ADDENDUM. Offerors shall price the efforts for the Appendices for the base year only.

21 SF 1449 Pages 3 – 5

The Solicitation only identifies CLINS 001, 002, 003, 004, and 005. Does the Government wish the contractor to combine Task Orders 1 and 2 under CLINS 001, etc. Or, does the Government want the contractor to have one CLIN Table for Task Order 1, a second CLIN Table for Task

Order 2, and then a summary table combining?

Per the RFP, 52.212-1 ADDENDUM, Offerors shall provide separate tables for Task Order 1 and Task Order 2. No summary is required.

22 SF 1449 Page 36

The first paragraph states “Relevant contracts include acquisition support and program management office support efforts.” Is this an error? We did not identify any acquisition support in the solicitation. Should it read

“Program Management, Logistics, Engineering, Contracts, and Financial

Management” to be consistent with Page52 Factor 2 – Past Performant

Information evaluation criteria?

PMM-110 is responsible for the acquisition of Information Systems and Infrastructure. All of the efforts supporting the program office and the project offices are efforts supporting their respective activities, which are acquisition in nature.

23 SF 1449 Page 36 Can the Government provide a copy of the “Past Performance

Questionnaire, (Exhibit A to the RFP)”?

The attachment will be provided.

24 SF 1449 Page 39

Example Table 4 identifies a column entitled “SLIN 004AA.” Does the government expect different LCATS and Hourly Rates for different

SLINs? More precisely, do the rates in Attachment 3 apply on the IDIQ, CLIN, or SLIN level?

The offeror shall submit the labor categories and rates at the CLIN level, but per subtask (if available). The RFP has been updated.

25 SF 1449 Page 39

Can the Government provide a copy of Attachment 3 identified in the

Solicitation? Also, can the Government provide copies of Attachments 1, 2, and any subsequent Attachments?

Attachment 1 is the PWS and it was included in the initial posting.

Attachments 2 and 3 are included with the amended RFP.

26 SF 1449 Page 42

Part V: Contract Information, Section1. Model Contract, Sub-section C.

states “Statement of the period for which the proposal is valid (not less than 90 calendar days”), however page 30 states “Proposals shall be valid for a period of 120 days from date of submission.” Please confirm which is correct.

Proposals shall be valid for 120 Days. The RFP has been amended.

27 SF 1449 Page47

“52.212-2 Addendum Evaluation – Commercial Items (Jan 1999)” Does the Government consider this procurement purchasing of Commercial

Items?

Yes, these are commercial services.

28 SF 1449 Page 55

Page 55 section 6 Minimum Contract Order states “The Government’s

‘minimum quantity’ . . . is limited to $3,000.00” that conflicts with page

44 stating Section 2) Minimum Contractor Order that states “The

Government’s ‘minimum quantity’ . . . is limited to $3,500.”

The Governments "minimum quantity" is limited to $3,500. The RFP has been amended.

29 PWS TO 001 Page 8

Paragraph 4.3.1 begins with “in accordance with paragraph 4.1.7.” There is no 4.1.7 in the document. Can the government correct the numbering or add a paragraph 4.1.7 with the referenced text?

The PWS has been updated.

30 PWS TO 001 Pages 3-9

Paragraph 4.0: the numbering for the subordinate paragraphs is both non-sequential and repetitive. Were any paragraphs omitted? Can the government review and, at a minimum, renumber to clarify.

The PWS has been updated.

31 PWS TO 001 Pages 7 and 9

The term “Development” in relation to SharePoint appears on pages 7 and

9. The majority of SharePoint description entails APM and DpM site administration and maintenance. Does the SharePoint work envisioned in this PWS include the more robust, current development efforts in support of Tier 0?

SharePoint development efforts are not part of this effort. SharePoint support includes management and administration of the existing

SharePoint sites only.

32 52.212-2 Page 8 of 56

Under this section, it is stated that “See Addendum 1 to Evaluation Plan”.

We were not able to find the Addendum 1 on the FBO along with the document package. Pls. clarify.

Addendum 1 to Evaluation Plan begins on page 29 of 56 of RFP.

33 52.212-1 Page 31 of 56

It states that the Intent to Bid has to be submitted on the next business day following issuance of the RFC responses. Would we be qualified, if we have not sent our Intent to Bid?

You have one business day following the post of the answers to the

RFCs to submit your intent to bid.

34 52.212-1 Page 32 of 56

Bullet no. (a) states that “The Technical Volume consists of the List of

Acronyms and proposal Parts I, II, and III. The Price Volume consists of

Parts IV and V”. But the “Table 2. Technical Volume” states that each section should be named with a different name. Does this mean we have to submit each section into a separate file? i.e. 8 different files for Volume

1 and 4 different files for Volume 2.

Yes

35 A.4 Page 54 of 56

The section Attachments states that “Attachment 3 Labor Categories

Spreadsheet (to be provided with proposal and incorporated upon award)”. In which section we should include this attachment in our proposal?

Pricing information, please inlcude it in the Price Volume. No pricing information shall be included in the Technical Volume.

36 52.212-1 Page 33 of 56 Table 2. Technical

Volume

Shall we provide “Acronym List” in a separate file? Or it should be included in either of the 5 Parts of the proposal?

The Acronym List shall be included in the technical volume. It can be either a separate file or inluded with the Table of Contents.

37 Page 36 of 56

Section 2. Customer Assessments indicates that we have to submit the

Past Performance Questionnaire (i.e. Exhibit A) along with our proposal.

But we did not find the Exhibit A in the entire Solicitation package. Pls.

provide the same.

The attachment will be provided.

Table 2. Technical Volume

Part II section 1 asks for Past Performance Information where we have to submit minimum 5 relevant experience.

Further, Part III Section 4 Corporate Experience also asks to submit 3 to 5 relevant experience.

We believe both these sections asks for almost same information. Can we provide our relevant experience in either of the sections? Or we have to provide our experience in both the sections?

Both sections need to be addressed. Yes, some of the same information will be provided in both. They will be evaluated differently. The corporate exerience will be evaluated to see if the offeror has the requisite experience. The past performance will be evauating the offeror's performance on the referenced efforts.

Evaluators will assign a relevancy rating for each reference and an overall confidence rating, based on the evaluated performance.

39 Page 32 of 56

Bulleted point (b) indicates that the font size should be 11 and style should be Times New Roman or Arial. Does this apply to the whole proposal including the headings? Or only for the normal text.

This applies to the whole proposal.

PM_ISI_Consolidated_S upport_PWS_(20151218

) Section 6.

Page # 13.

Section 6 “Security Requirements” states that “This contract will require the contractor to have a Secret Facility Clearance and will require certain contractors to obtain and maintain classified access eligibility. The prime contractor and all sub-contractors (through the prime contractor) shall adhere to all aspects of DoD Directive 5220.22-M.” Does this mean that both the Prime and Sub should have a Secret Facility Clearance?

The prime contractor and their subcontractor(s) shall follow the DoD policy. The statement (through the prime contractor) represents that all actions are funneled through the prime contractor and not the

Gov't. For example, we do not get involved in sub-DD254s, this is completed through the prime and sub. The agreement is between the prime and subcontractor.

If the subcontractor has a contract with the prime to do classified work then they would need a facility clearance but only if there is a need and this need is written in a PWS/SOW.

4. Content and

Organization of

Proposals, Table 3

RFP / Page 33 / Table 3

In reference to the requirements for Volume II, Part IV Price, Table 3, page 33 of 56 of the RFP, calls for a .pdf submittal file for the Price

Proposal, Section 1. For clarification, we recommend the pdf version of the Price Proposal include pages 3-5 of 56 of the RFP, and that there also be an excel version of the Price Proposal submitted in response to the spreadsheets required on pages 39-42 of 56 of the RFP.

The RFP has been updated.

Part III: Management

Approach, Section 1. (a) RFP / Page 37 /

Paragraph (a) Project Staffing Plan, states, “The Offeror shall provide a description of mix of skills proposed and the numbers needed” … that meets the requirements of the Base IDIQ and Task Orders 0001 & 0002.

The IDIQ PWS does not quantify the number of deliverables required or provide detailed schedule/status information on the supported programs.

Without this information offerors cannot reasonably estimate the Level of

Effort (LOE) required to provide proposed “numbers” required for the

IDIQ.

The offeror only needs to provide the labor mix for anticipated skill sets that will need to perform the types of efforts. The LOE only needs to be proposed for Task Order 0001 and 0002.

Part III: Management

Approach, Section 1. (a) RFP / Page 37 and page 39 /

Paragraph (a) Project Staffing Plan, states, “The Offeror shall show all labor hours proposed per Base IDIQ Attachment 1 –PWS; ….”

The IDIQ PWS does not quantify the number of deliverables required or provide detailed schedule/status information on the supported programs.

Additionally, page 39 of the RFQ indicates “services can/will be required at a later date on an ‘as needed’ basis”.

Please clarify the Government’s intent for offerors to propose numbers of personnel, hours and other LOE dependent information for the IDIQ without a detailed schedule, numbers of deliverables and exact periods of performance for the resultant Task Orders.

See item # 42. RFP has been updated.

Part III:

Management Approach, Section 1. (d)

RFP / Page 38 /

Section 2. Contract Work Breakdown Structure (CWBS) states “The

CWBS shall be presented in Government Fiscal Year, Government work day and include the minimum level of detail as indicated in the template.”

Please clarify what template the requirement refers to?

There is no template required for the CWBS; the contractor can provide the information in their own format. The RFP has been updated.

Part III:

Management Approach, Section 1. (d)

RFP / Page 38 /

Section 2. Contract Work Breakdown Structure (CWBS) states “Provide a

CWBS in .pdf format with the appropriate level of detail to provide how the Offeror intends to manage the proposed effort with visibility of tasks, activities, schedule, and list of deliverables.”

Please clarify the Government’s expectation for appropriate level of

CWBS detail when the solicitation does not provide detailed program information such as supported systems/applications and where they are in the acquisition lifecycle, program schedules, and quantities of deliverables. Additionally, the solicitation states work will be awarded at a later date on an “as needed basis” without further clarification.

The government expectation is that the appropriate level of detail will be provided for TO 0001 only (not the base IDIQ).