M6785413R50230004_LASER_LEVEL_SOLICITATION.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

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SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

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STATEMENT OF WORK

LASER LEVELING SYSTEM (USMC)

ENGINEER RAPID AIRFIELD CONSTRUCTION CAPABILITY TYPE II (USA)

1 SCOPE.

This Statement of Work (SOW) defines the efforts required for the procurement and delivery of the United States Marine Corps (USMC) and the United States Army (USA) Laser Leveling System (LLS) which includes survey equipment and automatic grade control equipment. The USMC will reference the survey equipment as the General Purpose Survey Set (Survey Set). The USMC and USA will reference the automatic grade control equipment as the Grade Control System (GCS). Documentation applicable only to the USA refers to the GCS as the Engineer Rapid Airfield Construction Capability Type II (ERAAC Type II). The USMC will be procuring Survey Sets and GCS while the USA will only be procuring the GCS. This procurement requires the Original Equipment Manufacturer, herein referred to as Contractor, to conduct host machine refitting/installation as applicable, to provide provisioning data and illustrations, Technical Manuals (TMs), operator and maintainer training, training aids, logistics and life cycle support for all items procured.

This effort will be pursued as a Commercial Item purchase, as defined in the Federal Acquisition Regulation (FAR) 2.1. Standard practices for “Acquisition of Commercial Items,” as set forth in FAR 12.203, will be applied throughout the process. Additionally, the Contractor shall provide the requisite program management and logistics support to ensure that delivery schedules, performance requirements and overall supportability of the LLS is accomplished as set forth in the contract. The CONTRACTOR shall provide all materials, services and necessary support documentation required to complete the tasks identified in this SOW.

2 BACKGROUND

The LLS program has been initiated to integrate, produce, and deploy an improved engineer Survey Set and GCS that will satisfy the requirements outlined in: the USMC Statement of Need for the Replacement of the Blade Pro Laserplane Leveling System, dated 27 Jul 10; the USMC Statement of Need for the Replacement Survey Set, General Purpose, dated 4 Nov 10; and the USA Capability Production Document for Engineer Rapid Airfield Construction Capability (ERACC), dated 11 Sept 2009. These performance requirements are integrated into a Purchase Description (PD) applicable to both the USMC and USA.

This system provides the USMC and USA with the capability to design and prepare roads, airfields, and storage areas/lots. Survey Sets collect distance, direction, elevation, and position data that is imported into commercial design software and translated into site plans. Site plans are exported to construction equipment fitted with GCS ready components (wiring harnesses, brackets, etc.) The GCS will be configured to be compatible with the following equipment:

Caterpillar D6K – (T-5) Bulldozer

X

Caterpillar - Deployable Universal Combat Earthmover (DEUCE)

X

Caterpillar 613C - Airborne Scraper Water Distribution System (ASWDS)

X

USMC host machines include the Caterpillar 120M Road Grader and MCT are currently configured to accept the Trimble GCS 900 components.

Army host machines include the 120M Road Grader, D6K, DEUCE and ASWDS are not equipped with installation components.

The Contractor is responsible for all costs (time, travel, parts, labor) associated with outfitting USMC and USA vehicles with installation kits where required.

3 APPLICABLE DOCUMENTS.

The following documents are applicable to this Statement of Work (SOW) per the extent specified in each SOW section. Unless otherwise specified, revisions to below documents will only apply to this SOW if they are made on or prior to the contract award date. In the event of conflict between the applicable documents and this SOW, the SOW shall take precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3.1 Standards and Specifications - Mandatory Compliance.

3.2 Standards and Specifications – Guidance Only.

MIL-PRF-49506

Logistics Management Information

3.3 Federal Standard - Mandatory.

Not applicable.

3.4 Drawings.

3.5 Handbooks - Guidance Only.

3.6 Other Government Documents.

Unless otherwise stated, the following documents may be obtained from the Document Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA. 19111-5094 or visit http://dodssp.daps.dla.mil/.

3.7 Non-Government Documents.

(Copies of ASTM documents are available from www.astm.org or American Society for Testing and Materials International, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959.)

(Copies of ASME documents are available from www.asme.org or American Society of Mechanical Engineers Information Central Orders/Inquiries, P.O. Box 2300, Fairfield, NJ 07007-2300.)

(Copies of EIA documents are available from www.eia.org or Electronic Industries Alliance Corporate Engineering Department, 2500 Wilson Boulevard, Arlington, VA, 22201.)

3.8 Forms.

Not Applicable.

4 REQUIREMENTS.

The arrangement of technical tasks and subtasks within this SOW are dictated by program requirements. The Contractor shall deliver the LLS in accordance with the Purchase Description. The Contractor shall perform all tasks specified; this includes any inferred tasks required to integrate, produce, and deliver all LLS components and associated documentation. The Contractor is responsible for providing the program management, logistical, and technical support necessary to provide the LLS, New Equipment Training (NET), and TMs in compliance with contractual requirements.

4.1 Program Management.

The Contractor shall establish a management structure that ensures overall quality of the LLS Program, as well as compliance with delivery schedules. A designated Government Sales Representative (GSR) shall be identified to serve as the principal representative of the Contractor throughout the period of performance. The Contractor shall notify the Government within ten days of any changes of who is authorized to execute the duties of GSR made by the Contractor during the period of performance. This individual shall coordinate with the USMC Combat Support Systems (CSS), Product Manger Engineer Systems (PdM ES) on all activities related to the successful performance of this contract. Activities shall include coordination of training schedules, and interface with Marine Corps and US Army logistics activities, as well as conducting appropriate meetings and reviews with government personnel. The GSR shall have the responsibility for ensuring program integrity and overall contract performance at all times. As appropriate, the Contractor shall ensure that all task requirements pertinent to contract performance are adequately addressed. Program documentation shall be readily available to Government representative(s) during planned visits.

4.2 Technical Compliance with Performance Capabilities.

The Contractor shall deliver a LLS that is compliant with the performance capabilities stated in the PD. Technical compliance shall be based on evidence (e.g., commercial specifications, test or performance data, etc.) of the ability of the systems to meet the performance standards set forth in the PD, as well as conformance to the delivery schedule. The Contractor shall ensure the ability of the product to accomplish anticipated missions, support operational scenarios, and comply with the intended overall employment.

The U.S. Army GCSs will be configured and delivered in one of the following configurations as defined on each delivery order:

· GCS with laser and GPS

· GCS with laser only

4.3 Information Assurance.

The LLS (hardware and software) shall be capable of meeting US Military IA Certification and Accreditation (C&A) program and regulations. Applicable doctrine includes the most current version of: AR 25-2 IA; DODI 8500.2 IA Implementation; and NIST Special Publication 800-53 Information Security. The IA Certification process is inherently a government function however, the Contractor shall provide all technical support necessary to obtain this certification.

The Department of Defense (DoD) has restricted the use of portable media that utilizes internal flash storage. The Contractor shall provide a method to transfer data within and between the GCS and survey set that does not require internal flash storage.

The Contractor shall disable all unneeded (as determined by the government) devices within the BIOS (e.g. wireless, network interface controller (NIC)). However, if any device is required in order to operate test equipment, vendor must ensure device cannot be configured for network use.

Establish least privilege access controls to ensure test computer cannot be altered except by authorized personnel. For instance, devices disabled in the BIOS can be protected by applying BIOS passwords. Operating systems can be established with role based access control (RBAC) to allow the user to only execute functions required to run the machine and prevent unauthorized changes (e.g. loading additional software, configuration changes).

The Contractor shall provide all survey and GCS software required to be installed on USMC ruggedized laptops within 30 days of a receipt of each delivery order.

4.3.1 Vulnerability Assessment.

The vendor shall support the government’s vulnerability assessment by providing technical expertise of the system and components.

4.3.2 Independent Validation / Verification.

The vendor shall support the government’s Independent Validation and Verification (IV&V) performed by a third party. The IV&V support may include answering questions, providing specific information regarding the system, and providing administrative access to the system.

4.3.3 Frequency Spectrum Management.

The Contractor shall provide the government with detailed transmitter, receiver, and antenna equipment characteristics for all items that transmit or receive on any part or portion of the electromagnetic spectrum. This information shall be documented, by the Contractor, on a DD Form 1494, Application for Equipment Frequency Allocation and in the Equipment Location-Certification Information Database (EL-CID). The latest release of EL-CID is available for download from the NTIA at http://www.ntia.doc.gov/el-cid-support-center. The Contractor shall deliver the completed DD Form 1494 and EL-CID in editable electronic format at the Post Award Meeting (PAM).

4.4 Schedule Planning.

The Contractor shall include a schedule that addresses maximum production capability and maximum surge capability. Monthly production shall equal a minimum of ten (10) GCS and ten (10) Survey Sets per month after successful Product Verification Testing (PVT) and a Full Rate Production (FRP) decision. The Contractor shall commence delivery of the first systems (test assets) no later than 60 days after contract award. The Contractor shall notify the Government in writing within 10 days of any anticipated or projected work stoppages or delays that will impact schedules.

4.4.1 Planned Deliveries.

The Survey Set and GCS must be worldwide supportable and shipped Free On Board (FOB) to CONUS and OCONUS locations. Quantity and location will be specified on each individual delivery order. The Continental U.S. is divided into zones for the purposes of facilitating shipping charges as follows:

Zone 1: Washington, Oregon, Idaho

Zone 2: California, Nevada

Zone 3: Montana, Wyoming, North Dakota, South Dakota, Nebraska

Zone 4: Utah, Arizona, Colorado, New Mexico

Zone 5: Minnesota, Wisconsin, Iowa, Michigan

Zone 6: Kansas, Oklahoma, Missouri, Arkansas

Zone 7: Texas, Louisiana

Zone 8: Illinois, Indiana, Ohio, Kentucky

Zone 9: Tennessee, Mississippi, Alabama

Zone 10: Maine, New Hampshire, Vermont, Rhode Island, New York, Massachusetts, Connecticut

Zone 11: Pennsylvania, New Jersey, Delaware, Virginia, District of Columbia, Maryland, West Virginia

Zone 12: North Carolina, South Carolina, Georgia, Florida

OCONUS deliveries include Hawaii, Mainland Japan, and Okinawa.

4.5 USMC Government Furnished Materials and Equipment.

The USMC will provide the Contractor with ruggedized laptop computers, with peripherals, and external hard drives. The Contractor shall over pack two laptops and two external hard drives in each USMC Survey Set. Additionally, the Contractor shall over pack one external hard drive in each USMC GCS. The Contractor shall notify the government of laptop and external hard drive serial numbers received and any deficiencies in the GFE.

4.6 Meetings, Reviews, and Audits.

4.6.1 Contractor Responsibilities.

The Contractor shall plan, host, attend, coordinate, support and conduct meetings, formal reviews, and audits (hereinafter called "reviews"). Reviews shall be conducted at Government or Contractor facilities per this SOW. Demonstration and/or examination of equipment shall be conducted at a government or Contractor's facility. All such reviews shall be included in the program schedule and may be held concurrently with the Government’s approval. The Contractor shall prepare agendas, presentation materials, provide minutes and reports following each review. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the period of performance. Action item documentation, assignment of responsibility for completion and due dates shall be determined prior to adjournment of all reviews. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes.

4.6.2 Post Award Meeting (PAM).

The Contractor shall conduct the PAM / System Requirements Review (SRR) at the government’s facility within 30 days after Contract Award. The purpose of the PAM is for the Contractor to review and demonstrate to the Government the management procedures, provide progress assessments, review of technical and other specialty area status, and to establish schedule dates for near term critical meetings/actions as well as future technical reviews and the planned schedule for product delivery. The Contractor shall present management, key personnel, the initial configuration and product baselines, program implementation processes and create an open issues list.

4.6.3 In-Process Review (IPR).

The IPRs will be held on an as needed basis, at a date and location mutually agreed upon. The Government reserves the right to cancel any review or to require any review to be scheduled during the period of performance. The Contractor’s progress, management, technical support services (if any), integrated logistics support, administrative, assurance of compliance with contract requirements, program status, funding, problem identification and resolutions shall be agenda items. Actual versus expected performance of each area shall be addressed. The Contractor shall prepare presentation materials providing an overview of all agenda items. Possible reviews that may be requested include: PDR / CDR, SVR, TRR and PRR.

4.7 Environment, Safety, and Occupational Health.

4.7.1 Safety Assessment.

The Contractor shall provide a Safety Assessment Report (SAR) IAW DI-SAFT-80102B (Attachment 007). The SAR will clearly identify residual risk of the LLS. The SAR shall be delivered at the PAM.

4.7.2 Hazardous Materials.

The Contractor shall avoid the use of toxic chemicals, hazardous materials, and Ozone Depleting Substances (ODS) in the design, operational support and disposal of the LLS Program where possible. The use of Class I or Class II Ozone Depleting Chemicals (ODCs) is prohibited in the design or operational support of the system without specific written approval of the contracting officer. More information on chemicals and hazardous materials to be avoided can be obtained from the Environmental Protection Agency (EPA).

4.7.2.1 Material Safety Data Sheets.

The Contractor shall make available Material Safety Data Sheets (MSDS) to the Government for review at the PAM.

4.7.3 Environmental Considerations.

The Contractor shall provide information on the potential for any adverse environmental impacts from the manufacturing, operation, maintenance, and disposal of the LLS. This information will be used to assist the Government in making a preliminary National Environmental Policy Act (NEPA) decision and in the preparation of formal NEPA documents, which include Categorical Exclusion (CATEX), Environmental Assessments (EA), and Environmental Impact Survey (EIS). Such environmental impacts include air, soil, wetlands, water, flora, fauna, endangered species, emissions and toxic waste resulting from development, maintenance (coatings and primers), operation, disposal, etc.

4.8 Configuration Management Process.

The Contractor shall use a standard commercial configuration management process for the LLS Program. The Contractor shall be responsible for documenting any changes to the equipment that impact form, fit, or function. These changes shall be documented through the generation and submission of Engineering Change Proposals (ECPs) that identify components, their subcomponents, by Contractor part number, CAGE, quantity, cost, and manufacturer in accordance with MIL-HBK 61. ECPs shall be submitted to the Government for approval.

4.8.1 Parts Management Program.

The Contractor shall establish and maintain a Parts Management Program that will ensure the use of parts that meet contractual requirements, to mitigate redundancy of parts through standardization and enhance equipment reliability and supportability, and proactively manage obsolescence. Issues such as notifying the Government of configuration changes for components and other hardware, updates to commercial manuals, and access to inventory/ordering systems shall be addressed immediately. The Contractor may use MIL-HDBK-3018 as a guide for developing and maintaining the parts management program. The Contractor shall provide parts management, parts support, and provisioning data throughout the LLS contract life.

4.8.2 Configuration Control.

The Contractor shall implement configuration control methods and procedures, which maintain the integrity and traceability of an established baseline. Changes to established baselines shall only be made after Government approval of Engineering Change Proposals (ECP) and Request for Deviation (RFD). Sufficient supporting data to evaluate the proposed change, such as drawings, supplemental drawings, sketches, specifications, or manufacturer's data sheets, shall be submitted with ECP's and RFD's. Changes shall be identified to the affected assembly serial number, or if not part of an assembly, to the affected equipment serial number. The Contractor's configuration control process shall be available for Government review. The Contractor shall submit all configuration control documentation in a digital format specified by the Government.

4.8.2.1 Engineering Change Proposals.

Engineering Change Proposals (ECP) shall be submitted by the Contractor, and shall be limited to those, which are necessary or offer significant benefit to the Government. MIL-HDBK-61 provides guidance concerning the classification of ECP’s. Class I ECP’s shall be submitted when changes are required to: (a) Correct deficiencies; (b) Add or modify interface or interoperability requirements; (c) Make a significant and measurable effectiveness change in the operational capabilities or logistics supportability of the system; (d) Effect substantial life cycle costs/savings; and (e) Prevent slippage in an approved production schedule. Class II ECP’s shall be submitted by the Contractor to the Contracting Officer for approval for those engineering changes, which impacts none of the factors listed above.

4.9 Product Verification Testing/Limited User Evaluation.

4.9.1 Certifications.

The Contractor shall provide all certifications, as required by the PD, at the PAM.

4.9.2 Contractor Support to Government Testing/Evaluation.

USMC and USA Product Verification Testing (PVT) and Limited User Evaluation (LUE) will be conducted independent of each other. The following events will be conducted: USMC Limited User Evaluation for system validation conducted at Ft. Leonard Wood, Missouri (three weeks) USA PVT conducted at Aberdeen Test Center, Aberdeen, MD (eight months, GCS only).

The Contractor shall support each PVT/LUE by providing on-site maintenance, training, logistics, and technical support as required for the duration of the testing/evaluation. Test/evaluation support requirements will be tailored to the event being conducted. For the USMC, the Contractor shall provide all required Crew/Operator and Sustainment level support equipment and spare parts needed to maintain the LLS program and ancillary equipment during each test/evaluation. For the USA, the Contractor shall provide all required Operator and Field Level support equipment and spare parts needed to maintain the GCS equipment during each test/evaluation.

4.9.3 Refurbishment and Retrofit of Test/Evaluation Units.

The Contractor shall be responsible for returning all components used during the test and evaluation events to a fully functional (like new) condition. The Contractor shall refurbish and retrofit all test/evaluation units to include all approved corrective actions and modifications. All refurbished and retrofitted units are to be delivered as part of the required number of contract deliverables.

4.10 Product Quality.

The Contractor shall maintain quality standards through the use of the current International Standardization Organization (ISO) quality system or equivalent standards.

4.10.1 Corrosion Prevention and Control.

The Contractor shall provide a Corrosion Prevention and Control Plan (CPCP) that describes the materials and corrosion control methods used to manufacture the LLS components. The CPCP shall be provided at the PAM. The CPCP shall address the techniques and processes to be applied in assuring that the products to be delivered shall meet the requirements contained in the LLS PD.

4.11 Warranty.

4.11.1 Warranty Management (USMC and USA).

The Contractor shall use the Warranty Service and Support Claims Tool (WSSCT) established by the Product Manager Engineer Systems (PdM ES), to manage all warranty claims under this contract pertaining to the LLS. The Contractor shall:

a. Establish an account in the WSSCT using the website link below. Local vendors, whom conduct warranty repairs and repair consult, shall also establish accounts in the WSSCT to support the LLS.

URL: http://www.marcorsyscom.usmc.mil/sites/warranty/

b. Accept or reject all claims within 48 hours of claim being initiated.

c. Provide status to the User, Warranty Coordinator, and Project Officer using a combination of the “Comments Log”, located within WSSCT, and email on all warranty claims.

d. Order and ship of all parts under warranty.

e. Perform repairs on all claims under warranty. The Contractor shall adhere to the following repair cycle times:

· Continental United States (CONUS): 7 Days – Parts and repair.

· Outside Continental United States (OCONUS): 14 Days – Parts and repair.

· Contingency Operations: 14 Days – Parts only.

f. Provide labor hours and the following cost data associated to the warranty services:

· Labor

· Time and travel

· Parts

· Shipping and related logistics costs

4.11.1.1 Execution.

The Contractor shall provide a warranty for all components of the LLS that commences on the date that all components required to make an operational system are delivered and accepted at the government’s receiving unit. The warranty cost shall be all-inclusive to include costs such as labor, time and travel, parts, and shipping. A copy of the Contractors warranty agreement will be provided, to the Government, at the PAM. Each warranted system and sub-system of the LLS shall be indexed and identified by serial number, model or part number, and date of acceptance by the gaining command. The warranty period shall not commence until all assemblies required to make the LLS operational are received by the governments gaining command. All items under warranty will be loaded to the WSSCT as described under Warranty Management.

The Contractor shall not perform on-site warranty repairs in contingency operations; however, they shall provide parts support. Contractors shall conduct repairs on-site at all non-contingency areas. The user may request to conduct repairs and only require the Contractor to provide the warranted parts. The Contractor shall not void the warranty if the user conducts repairs. The Contractor is required to ship parts directly to CONUS locations, at the discretion of the Government. All OCONUS and Aerial Port Of Entry (APOE) / Fleet Post Office (FPO) shipping addresses should be shipped using United States Postal Service (USPS) and will require the Contractor to submit a Document Number Request (DNR) to the Government. DNRs should be processed via a DNR request form through the Government Program Office.

4.12 Maintenance Planning.

The Contractor shall develop a Level of Repair Analysis (LORA) IAW Attachment 002 that defines optimal maintenance activities, which fully supports the LLS maintenance concept. The Contractor shall submit a LORA in draft format 30 days prior to the submission of the draft TMs. The Contractor shall submit the final 30 days prior to final draft TM submission.

4.12.1 Tools and Test Equipment.

The Contractor shall provide a listing, at the PAM, of all system, and sub-system components requiring test, measurement, and diagnostic equipment (TMDE). The Contractor shall also provide the calibration procedures, technical specifications, and instructions for all items requiring calibration. The Contractor shall provide a Tools and Test Equipment List (TTEL) that contains those support items required to inspect, test, calibrate, service, and repair the LLS. This list will be validated and verified by the Government prior to procuring the tools required to sustain the LLS.

Items currently in the USMC and USA inventories shall be utilized to the maximum extent practical to satisfy the requirement for tools and test equipment. Listings of tools and test equipment resident in the USMC inventory are available from the Government upon the Contractor’s written request. The lists shall be in tabular form and shall identify special tools and TMDE contained in the authorized USA supply catalogue. The list shall provide Nomenclature, Cage Code (CAGE), National Stock Number (NSN), if assigned, Part Number (PN), level of maintenance, and price of each item on the list. The contractor shall provide all special tooling required for calibration and shall provide training on such tooling as ordered by the Government.

4.12.2 USMC Maintenance Concept

4.12.2.1 Crew/Operator Level Maintenance.

Crew/Operator level maintenance is lowest level of maintenance performed and a critical element to Marine Corps maintenance due to its preventive and corrective nature. The intent of Crew/Operator level maintenance is sustaining equipment in a mission capable status. This level of maintenance includes expeditious assessment and maintenance conducted under battlefield conditions. It is normally initiated with operator Preventive Maintenance Checks and Services (PMCS). PMCS is a scheduled function and is conducted before, during, and after operation as well as at specified hourly intervals, weekly, monthly, quarterly, and annually in accordance with the appropriate TMs. Crew/Operator level of maintenance is authorized to remove and replace components as stated in the TM to aid the operator in diagnostics. Crew/Operator level maintenance normally entails inventory, cleaning, inspecting, preserving, lubricating, adjusting and testing as well as limited diagnosis, fault isolation and repair/replacement of parts and components with common shop tools authorized by applicable technical manuals. No special purpose tools or test equipment shall be required at the Crew/Operator maintenance level.

4.12.2.2 Sustainment Level Maintenance.

Sustainment level maintenance shall consist of complete repair, major overhaul, or complete rebuild of the parts, assemblies, subassemblies, and end items, including secondary repairables, the manufacture of parts, piece part repair, modification. Sustainment level maintenance shall be performed by the production Contractor/Government for those items unique to the LLS and by the appropriate depot for those items already in the DoD inventory.

4.12.3 USA Maintenance Concept

4.12.3.1 Operator Maintenance.

Operator maintenance is the lowest level of maintenance performed. It is normally initiated with operator PMCS. PMCS is a scheduled function and is conducted before, during, and after operation as well as at specified hourly intervals, weekly, monthly, quarterly, and annually in accordance with the appropriate technical manuals. The operator is responsible for initial fault detection and isolation. The operator is authorized to remove and replace components as stated in the TM to aid the operator in diagnostics.

4.12.3.2 Field Level Maintenance.

Field level maintenance includes PMCS as discussed above and typically involves troubleshooting, diagnostics, and replacement of Class IX components, on-system, and limited "off-equipment" maintenance for repair and return to user. These repairs will generally be performed using tools from the Forward Repair System (FRS), General Mechanic’s Tool Kit (GMTK) and any special tools identified during the validation/verification process by uniformed maintenance personnel. Determination of exactly which maintenance actions are field maintenance actions will be done during the normal maintenance analysis process.

4.13 Supply Support.

4.13.1 Meetings.

4.13.1.1 Provisioning Guidance Meeting.

The Contractor shall conduct the Provisioning Guidance Meeting (PGM) in conjunction with the PAM.

4.13.1.2 Provisioning Meeting.

The Contractor shall host two Provisioning Meetings (PMs). Each PM shall be held at the Contractor’s facility and each will not exceed five eight hour work days. The Contractor shall provide and disassemble production grade equipment, as deemed necessary by the Government, during this meeting to validate and verify all provisioning documentation.

4.13.2 Provisioning and Other Pre-procurement Screening Data.

Provisioning and other pre-procurement screening data are used to identify existing National Stock Numbers (NSNs) for an item, validate currency of an NSN, and aid in maximum use of known assets.

The Contractor shall conduct provisioning screening on each item listed on the Provisioning Parts List (PPL) for standardization or NSN identification of all “P” source-coded items. This screening will be in accordance with GEIA STD-0007 for provisioning purposes. The Contractor shall conduct provisioning screening using FLIS, WEBFLIS, or by batch submittal part numbers to DLIS. The Contractor shall screen common hardware items (nuts, bolts, screws, washers, lock washers, rivets, etc.) by technical characteristics. The screening results must be available to review at each provisioning meeting.

4.13.3 Provisioning Technical Documentation.

The Contractor shall provide Provisioning Technical Documentation (PTD) to include a Bill of Material (BOM), Provisioning Parts List (PPL), Long Lead Time Items List (LLTIL), Common and Bulk Items List (CBIL), Design Change Notices (DCN), and any Supplemental Data For Provisioning (SDFP)/Engineering Data For Provisioning (EDFP).

The BOM, PPL, LLTIL and the CBIL shall be delivered, in a Microsoft compatible format, at the PAM. All other forms of provisioning documentation listed above shall be submitted 30 days prior to each provisioning meeting for Government screening. The Contractor shall submit advance copies of the PPL 30 business days prior to each provisioning meeting. The Contractor shall then re-submit an updated PPL within 30 days from the completion of each provisioning meeting, along with all SDFP.

4.13.3.1 Common Hardware/Standard Item Use.

The Contractor shall utilize parts and assemblies that have been assigned a NSN to the maximum extent practical. This includes common hardware and standard items, such as all standard hardware, fasteners, hydraulic and air fittings, hoses, o-rings, electrical connectors, etc. All standard items will be industry standard or government specification compliant and identified as such. Government specification refers to any specification under Government control (for example: MIL-STD).

The use of standard items minimizes the overall logistics footprint of the system and avoids the duplication of stocked parts with identical form, fit, and functionality under different part numbers and NSNs. A partial listing of acceptable industry standards includes: ASTM, ASME, AISI, ANSI, DIN, JIC, SAE, etc. A partial listing of government specifications includes: AE, AS, FED, DOD, MS, MIL, MIL-STD, MS, NATO, etc. Examples of fasteners which fall under the common hardware/standard item category are listed below:

ASME B18.2.1 (Use BH Series), bolt, steel, hex head

MS35307, bolt, stainless steel, hex head

MS16998/NAS1351, bolt, steel, socket head

ASME B18.6.3, screw, stainless, steel, hex head

MS16995, screw, steel, socket head

MS51967, nut, steel, plain, hexagon

MS51971, nut, stainless steel, plain, hexagon

MS15795, washer, stainless steel, flat

ASME B18.21.1, washer, steel, flat

MS35338, washer, stainless steel and steel, lock

4.13.3.2 Common Hardware/Standard Items Data.

The Contractor shall provide the detail or vendor item drawings for any common hardware/standard items proposed for use in the LLS. Guidance for detail and vendor item drawings is provided in paragraphs 4.13.4 and 4.13.5 SDFP/EDFP submission.

4.13.3.3 Bill of Material.

The Contractor shall provide the government with an Engineering BOM containing a list of the components of the LLS. This list shall include all items that make-up the installation kit for each of the host machines. The BOM list shall include at a minimum, the nomenclature, NSN (if available), part number, quantity and description.

4.13.3.4 Provisioning Parts List (PPL).

The PPL is a tool used to determine the range of support items required to maintain the end item for an initial period of service. This period of service is also known as the "demand/development period", during which time usage data is tracked and used to determine future sustainment requirements.

The PPL shall contain the end item, component or assembly and all support items which can be disassembled, reassembled, or replaced, and which, when combined, constitute the end item, component or assembly. The PPL shall include items such as components, parts, spare/repair parts, materials, connecting cabling, piping, and fittings required for the operation and maintenance of the end item/equipment, component, or assembly. This includes all repairable Commercial items unless excluded by the provisioning requirements. It does not include a breakdown of Government Furnished Equipment (GFE). The PPL shall contain repair kits and repair parts sets required to maintain the end item, component, or assembly equipment unless excluded by the provisioning requirements or meeting the requirement for Common and Bulk Items List (CBIL) inclusion if CBIL is a contract requirement.

The Contractor shall deliver PPL for all parts, special tools, Basic Issue Items (BII), Component of End Item (COEI), Expendable/Durable and Additional Authorized List (AAL) items identified on the Incremental submissions. Prime part numbers and Commercial and Government Entity (CAGE) Codes will reflect the original equipment manufacturers information unless that part is modified, changing form, fit, and function.

The Contractor shall include the following data elements within the PPL format:

· Provisioning Contract Control Number (PCCN)

· Provisioning Line Item Sequence Number (PLISN)

· Next Higher Assembly (NHA) PLISN

· Indenture Code

· Essentiality Code

· Source, Maintenance, and Recoverability (SMR) Code

· Demilitarization Code

· Quantities per assembly

· Quantity per equipment

· Contractor Part Number

· Contractor Commercial and Government Entity (CAGE) Code

· National Stock Number (NSN)

· Item Nomenclature

· Unit Price

· Unit of Issue

· Unit of Measure

The PPL shall be prepared and submitted in IAW GEIA-STD-0007. The Contractor shall present all provisioning data in a top-down-breakdown sequence, using an LSA-036 or Microsoft Excel Spreadsheet format. The LSA-036 or Microsoft Excel Spreadsheet shall be submitted electronically to the Government.

4.13.3.5 Long Lead Time Items List.

The Contractor shall provide a LLTIL that shall contain those items which, because of their complexity of design, complicated manufacturing process or limited production capacity, may cause production or procurement cycles which would preclude timely and adequate delivery, if not ordered in advance of normal provisioning.

4.13.3.6 Basic Issue Items (BII)

The Contractor shall provide BII for the system. BII are those minimum items essential to place the system in operation, to operate it, and to perform routine operator maintenance and emergency repairs which cannot be deferred until completion of an assigned mission. These may include those select common and special purpose tools, operator publications, and safety equipment (i.e. fire extinguishers) authorized for the system. The Contractor shall over-pack the BII list and the components of the BII with each system in accordance with the packaging instructions developed for the TMs.

4.13.3.7 Common and Bulk Items List.

The Common and Bulk Items List (CBIL) contains those items that are difficult or impractical to list on a top down/disassembly sequence PPL, but for which provisioning may be required to support the operation of the end item/equipment. These items are subject to wear or failure, or otherwise required for maintenance, including planned maintenance of the end item/equipment. The Contractor shall indicate the material type, grade, class, etc. The Contractor shall submit sufficient information to enable the Government to relate the material/specification number to the pertinent item.

4.13.3.8 Design Change Notice.

The Contractor shall use a Design Change Notice (DCN) to identify changes to Provisioning Technical Documentation which add to, delete, supersede, or modify items previously listed which are approved for incorporation into the end item.

4.13.3.9 Supplemental Data For Provisioning.

SDFP is technical data used to fully describe parts and equipment for cataloging purposes. SDFP includes technical data which provides definitive identification of dimensional, material, mechanical, electrical, or other characteristics adequate for provisioning of the support items of the end article(s) on contract. SDFP consists of data needed to indicate the physical characteristics, location, and function of the item.

a. Technical information of items for maintenance support considerations

b. Item identification/descriptions necessary for:

(1) Cataloging actions and assignment of a NSN

(2) Review for item entry control

(3) Standardization to include standardization/interchangeability

(4) Item management coding

(5) Identification/procurement of initial spares

(6) Preparation of allowance/issue lists

(7) Identifying source, maintenance and recoverability coding c.

The Contractor shall furnish SDFP in the following order of precedence:

(1) Government or industry recognized specifications or standards

(2) Engineering drawings

(3) Commercial catalogs or catalog descriptions

(4) As a minimum, any data necessary to identify dimensional, material, mechanical, electrical, or other characteristic necessary to describe "form, fit and function".

4.13.3.9.1 SDFP Submission.

The Contractor shall submit SDFP 30 days prior to each provisioning meeting in hard copy or electronic format (preferably PDF). The Contractor shall name each file in the following format:

“PLISN_PART NUMBER” example, “A001_12345.pdf”

All SDFP shall be submitted concurrently with the PPL. SDFP shall be marked to identify the proprietary rights IAW DFARs Clause 252.227-7015. To aid in identification, processing and analysis, the SDFP will be marked in the upper right hand corner with the following data elements:

a. Provisioning Line Item Sequence Number (PLISN)

b. Provisioning Control Code (PCC)/ Provisioning Contract Code Number (PCCN)

c. CAGE code

d. Part number

e. Cost Data

4.13.3.10 Engineering Data for Provisioning (EDFP).

Provisioning illustrations shall consist of illustrations such as company drawings or commercial parts book pages that clearly identify each new item, the items part number and CAGE code, physical characteristics and function of the item. The Contractor shall furnish an illustration that is legible and representative for each “P” source-coded part number being provisioned. Illustrations shall be annotated with the affected PLISN and Provisioning Contract Control Number (PCCN) for the system. Illustrations are not required for items accompanied by a copy of provisioning screening which indicates this item has previously been assigned a valid national stock number. Section 6 of ASME Y14.100-2000 and MIL-STD-130N provides the requirement for incorporating markings for DoD Item Unique Identification (IUID) into engineering drawings. Delineation of part identification markings on drawings shall be consistent with the requirements.

4.13.3.10.1 Detail Drawings.

Detail Drawings shall be used to define LLS parts. The drawing shall fully define the part, including all Form, Fit and Function requirements. (dimensions and tolerances, definition of all physical and functional interfaces, materials, processes, finishes, and performance requirements). Detail Drawings shall not be made of previously existing parts or standard parts. Previously existing parts shall not be assigned a new part number. Existing CAGE code and part number shall be used.

4.13.3.10.2 EDFP Submission.

The Contractor shall submit EDFP 30 days prior to each provisioning meeting in hard copy or electronic format (preferably PDF). The Contractor shall name each file in the following format:

“PLISN_PART NUMBER” example, “A001_12345.pdf”

All EDFP shall be submitted concurrently with the PPL. EDFP shall be marked to identify the proprietary rights IAW DFARs Clause 252.227-7013. Submission requirements are as follows:

· Associated Illustration Package, Electronic copy shall be provided for every ‘P’ and ‘XC’ source coded concurrently with the PPL.

· Parts that have a NSN assigned do not require EDFP.

· Three (3) hard copies of the EDFP shall be provided at each meeting.

· Each part shall have its own illustration with the PLISN clearly marked on it.

· Illustrations shall be delivered concurrently with each PMR update for all part numbers submitted for provisioning that do not have NSN’s assigned. Electronic delivery of the illustrations is acceptable for with each PMR update.

· The Contractor shall submit advance hard copies concurrently with the PPL. The Government will review the submission and provide comments and/or acceptance with 15 business days of receipt.

· The Contractor will resubmit for review within 30 business days if changes are required. The Government will review corrections and provide comments and/or acceptance with 15 business days of receipt.

4.13.4 Initial Issue Spares Support

The Contractor shall provide the Government with an Interim Support Items List (ISIL). The initial spares may be a combination of complete assemblies, subassemblies, or in special circumstances piece/part or tools whose selection are based on the Level of Repair Analysis (LORA) and the Calibration Requirements Analysis (CRA). The Government will order initial spares to establish maintenance float program and or to support operational readiness requirements from the Contractor.

4.13.5 Parts Support.

The Government’s goal is to provide parts support throughout the service life of the LLS. The Contractor shall maintain the capability to provide parts and provisioning data to the Government throughout the service life of the LLS. The Contractor agrees to become a supplier of these parts using DoD EMALL by posting the parts list/catalog data on the DoD EMALL. Information and instructions for the DoD EMALL are available at:

http://www.dscc.dla.mil/programs/EMALL/index.html or http://www.EMALL.dla.mil.

The DLA will solicit parts support contract(s) considering other contract vehicles available on common items. The goal of the parts support contract(s) is to issue Direct Vendor Delivery (DVD) orders, wherever feasible, price and other factors considered with inspection/acceptance and FOB point at destination (unless otherwise designated on specific items) and Fast Pay payment procedures applying to each order less than the simplified acquisition threshold. The vendor may also be required to provide parts lists via the GSA schedule, at the discretion of the Government.

4.13.5.1 External Agency Ordering Authority.

Marine Corps Systems Command (MARCORSYSCOM) reserves the right to allow the Defense Logistics Agency (DLA) to place delivery orders under this contract. DLA will have the authority to order all parts associated with the system.

4.13.5.2 Direct Vendor Delivery.

A method of contracting which features direct delivery of supplies or parts from a designated vendor directly to a customer. Shipments directly to the end user reduces time spent utilizing the Government supply system. Generally, in support of this effort, long-term contracts are awarded, through DLA to Contractors, for items or groups of items with a known constant demand.

Objectives:

· Reduce customer wait time (CWT)

· Reduce the total cost of ownership.

Applicable Policy/Guidance:

· Acquisition Reform

· DAR-Defense Acquisition Regulations

· DoD 5000.2 R

· Defense Acquisition Deskbook

The Contractor shall support Direct Vendor Delivery (DVD). The Contractor will use Electronic Data Interchange (EDI) electronic commerce transactions to support DVD orders. The Contractor will establish, at no cost to the Government, the links required to be compatible with the Government's DLA EDI process.