ATTACHMENT_003.docx

ATTACHMENT 003

GENERAL PUBLICATIONS REQUIREMENTS

Evaluations to be completed for this effort

Non-Economic Evaluation

Economic Evaluation

Sensitivity and Trend Analysis – The Parameters that are to be adjusted for these analyses see below list.

Mean Time Between Failure (MTBF) - shall be +/- 30 percent Operating Hours – Shall be +/- 120 percent Mean Time To Repair (MTTR) – shall be +/- 30 percent

For all Evaluations listed above the contractor shall provide a Front End Analysis (FEA) and Maintenance Policy for each evaluation completed, addition analysis’s and or policies may be required and will be specified below .

Analysis: N/A

Policy: N/A

1. PREPARATION INSTRUCTIONS. You shall prepare and deliver Department of the Army Technical Manuals (DATMs) for the ERACC Type II. The basic sequence of the TM 5-3805-XXX-13&P shall align with the Maintenance Allocation Chart (MAC) and the DA RPSTL. Logistics Support Analysis Control Numbers (LCN) shall be used. Existing commercial parts manuals shall not be used as a TM delivery under this contract. Each manual will have Draft Equipment Publication (DEP), Final Draft Equipment Publication (FDEP), and Final Reproducible Copy (FRC) deliveries. Each manual shall follow the instructions below:

1.1. Draft Equipment Publication (DEP). For DEP delivery, the Contractor shall provide complete publications, that is, validated draft data in DA TMs and ETMs. DEP manuals shall be hardcopy and shall be representative of the final product. Contents must be clearly legible with content and format as for final. DEP TM hardcopies shall be reproduced back to back, collated and assembled, with each copy drilled for standard three-hole punch. The term DEP in this contract refers to the Preliminary Technical Manual (PTM) terminology used in MIL-STD-40051-2. See Paragraph 4 below for PDF ETM requirements.

1.2 Final Draft Equipment Publication (FDEP). For FDEP delivery you shall provide complete publications. FDEP shall include all changes and final resolutions resulting from Government reviews and tests as well as your quality reviews and final edit. Illustrations shall be inked and all call-outs and text shall be typeset. The term FDEP in this contract represents the final PTM that represents what the Final Reproducible Copy (FRC) will look like and it includes all corrections and resolutions of Government DEP review comments and verification comments. FDEP manuals delivery shall include quantities as stated and consists of the following:

1.3 Final Reproducible Copy (FRC) shall include quantities as stated and consists of final paper manuals and CD-ROM(s) in the necessary quantities Paper versions shall be reproduced back-to-back, collated and assembled, and drilled for standard three-hole punch. FRC pages produced from a 600 dot-per-inch (minimum) laser printer. The intent is to receive crisp, clear, reproducible pages without paste-up, ready for one-to-one reproduction without additional work or loss of quality due to handling or storage.

2. SPECIFICATIONS. The specifications shown below shall be used. Copies can be obtained from the government contracting officer or the LOGSA website.

2.1. MIL-STD-40051-2A, DoD Standard Practice, Preparation of Digital Technical Information for Page-Based TMs.

2.2. MIL-HDBK-1222D (TM), DoD Handbook, Guide to the General Style and Format of US Army Work Package TMs. This Handbook contains style and format guidance for paper/PDF TMs. The HDBK should be used in conjunction with MIL-STD-40051-2A.

2.3. MIL-PRF-63004D(TM), PERFORMANCE SPECIFICATION, MANUALS, TECHNICAL: PREPARATION OF LUBRICATION ORDERS.

3.0 CLARIFICATIONS:

3.1. Safety information, USA unique warnings and noise hazard profile related to noise hazards shall be added to the TMs. NOTE: DO NOT include any Class I Ozone Depleting Chemicals (ODC's) or reference to ODC's in the TMs or supplemental data.

3.2. All new illustrations developed for the Operator and Maintenance TM may be line drawings or photographs. Illustrations/photos shall be clear, concise, and show the user’s prospective. Photographs must be produced from a digital camera (MIL-HDBK-1222D, paragraph 6.7) and meet the requirements of this contract and MIL-SD-40051-2A, paragraph 4.7.27.2.3, you must assure delivery of final copy that will provide clear legible illustrations after reproduction in accordance with specifications in paragraph 2 entitled “SPECIFICATIONS”.

3.3. New illustrations or photographs developed for operation and maintenance tasks shall be isometric line drawings or photographs and provide a view as seen by user. Illustrations or photographs shall appear on same or facing page as applicable text; quantity and type of illustration or photograph shall allow user to locate items and operate and maintain equipment in an accurate and efficient manner.

3.4. Organization of the manuals shall provide usable, prompt access to required information.

3.5. Incorporate appropriate lubrication instructions into the Operator and Field Preventive Maintenance Checks and Services (PMCS) at the applicable hard time intervals IAW Military Standard (MIL-STD)-40051-2A.

3.6. Prepare and incorporate Front Matter, MIL-STD-40051-2A, Para. 5.2.1: front cover, Warning Summary, List of Effective Pages, Title Block Page, Reporting of Errors and Recommending Improvements Statement, Table of Contents and How to Use this Manual into the TM-13&P. TM Numbers shall be placed on the top center of pages.

3.7. Prepare and incorporate Rear Matter, MIL-STD-40051-2A, and Para. 5.2.2: Alphabetical Index, DA Forms 2028, Authentication Page and Back Cover into the TM-13&P.

3.8. Prepare an operator/crew PMCS IAW MIL-STD-40051-2A, Para. 5.3.4. The operator/crew checks and services must only require the common tools which are included in the Basic Issue Item's furnished with and stored on the vehicle during operation. Operator/crew PMCS will include intervals such as before, during, after, weekly and monthly, as applicable.

3.9. Prepare a Field PMCS containing Field tasks IAW MIL-STD-40051-2A, Para. 5.3.4. The Unit PMCS will include intervals such as Quarterly, Semiannually or Annually.

3.10. Develop and update a Two Level Maintenance (TLM) Maintenance Allocation Chart (MAC) IAW MIL-STD-40051-2A, Para. 5.3.3. The manuals shall be configured in the Functional Group Code (FGC) sequence or top-down break-down order to conform to structure of Technical Manuals and MIL-STD-40051-2A. This sequence shall be reflected in the MAC, and the RPSTL. The sequence of the manuals shall provide usable, prompt access to required information and be consistent with the sequence of the DA RPSTL. The Contractor shall update the MAC throughout the performance period of the contract, including results of all analysis, vehicle testing, validation, verification and manual reviews. The Contractor shall perform an analysis to identify the extent of repair for each potentially repairable item and recommend the maintenance level to perform the work within the Army Maintenance System (AR 750-1, chapter 3, section 3, paragraphs 3-8 through 3-11) which can be found at the following WEB address:

http://www.atsc-army.org/cgi-bin/atdl.dll/ar/750-1/ar7501topc.htm Variables such as item price, parts prices, failure rates of the repairable item, and piece parts, labor costs, and the cost of special tools and equipment shall be considered.

Functional Group Code (FGC) as used for MAC, RPSTL, and TMs is defined as the engineering breakdown of the equipment as accomplished within the LMI. The Logistics Control Numbers are to be used as FGCs within the TMs.

3.11. Prepare Components of End Item (COEI) and Basic Issue Items (BII) lists IAW MIL-STD-40051-2A, Para. G.5.4.

3.12. Prepare an Additional Authorized List (AAL) IAW MIL-STD-40051-2A, Para. G.5.5.

3.13. Prepare an updated Reference Work Package IAW MIL-STD-40054-2A, Para. G.5.2.

3.14. Prepare and include an Expendable and Durable Items List IAW MIL-STD-40051-2A, Para. G.5.6.

3.15. Prepare set-up pages (Task Boxes) information for all maintenance tasks IAW MIL-STD-40051-2A. Set-Up information includes, but is not limited to: Test Equipment, Tools and Special Tools, Materials/Parts (expendables/durables and mandatory replacement parts), Equipment Condition, and References. Time to Complete Task shall not be included, unless permission is granted by the Government publications manager (normally task times are only included in the MAC).

3.16. Transportability Data for disassembly and assembly for all vehicles required to meet all transport modes called out in the contract shall be added to the operator’s manual. This data may be added as an appendix to the manual. The contractor shall include a reference identifying the location of tools and equipment required for preparation of transport.

3.17. A list of components susceptible to damage from the biological/chemical-decontaminant DS2 must be included in the TM.

3.18. TMs must provide a reference to decontamination procedures. (Field Manual (FM) 3-5, entitled “NBC Decontamination”.)

3.19. TMs must include a list of components susceptible to High-altitude Electromagnetic Pulse (HEMP).

3.20 Prepare actions to be taken to prepare the vehicles for up to 2 years outside storage, or 30 months of controlled humidity storage. Include any special preservation requirements for outside storage or Controlled Humidity Storage and any unique non-cyclic exercising requirements for controlled humidity storage or non-controlled humidity storage. If there are any unique or special hydraulic mechanisms requiring exercising at a frequency level other than the specified maintenance cycle, develop and include these requirements. Also include any actions necessary to ensure equipment allocated to Army Propositioned Stock is properly prepared and ready prior to placement in storage.

3.21 Develop and document instructions for environmental deterioration prevention processing of the vehicles and related equipment during shipment and storage in the following conditions:

SHORT TERM STORAGE/IMMEDIATE USE TRANSPORT Shipment within the continental United States (CONUS) and temporary storage for a period not to exceed 90 days, in unfavorable conditions, without exercising or maintenance.

LEVEL A processing for LONG TERM STORAGE /TRANSPORT Shipment and storage worldwide in an unfavorable, non-humidity controlled environment, such as the weather deck of an ocean going vessel, for a period up to 24 months from the date of processing, preferably without exercising, inspections or maintenance.

LEVEL B processing for LONG TERM STORAGE/TRANSPORT Shipment and storage worldwide in a favorable, humidity controlled environment, such as below deck of an ocean going vessel where humidity is restricted to less than 50%, for a period up to 48 months, from the date of processing, preferably without exercising, inspections or maintenance.

a. Instructions for short term storage/immediate use transport processing shall provide appropriate vehicle protection and drivability. Instructions shall provide for all fluids and lubricants to be at operating levels and fuel tanks to contain enough fuel to permit loading, off loading, and movement of 10 miles at the receiving point (detail amount of fuel). All batteries are to be activated and fully charged. Battery cables are to be disconnected from battery terminals and protective wrapped/secured from movement while vehicle is in storage or transit mode.

b. Prepare processing instructions for “Drive-on/Drive-off” capability for SHORT TERM, LEVEL A, AND LEVEL B conditions.

c. Prepare processing instructions for mounted equipment and attachments of the vehicle at a preservation level equal to that of the vehicle. Provide for protection/security against pilferage of these items.

d. Prepare instructions for the preservation, packaging, packing, and marking of the Basic Issue Items (BII), Initial Service Package (ISP), and Components of the End Item (COEI). Provide for protection/security against pilferage of these items.

e. Include processing instructions for all hydraulic systems for each of the environmental conditions.

f. Include de-preservation instructions for all levels of preservation.

g. MIL-STD-3003 (available at http://assist.daps.dla.mil/quicksearch/) is a Standard Practice for the Preparation for Shipment and Storage of Wheeled Vehicles and may be used as a guiding document.

Environment deterioration includes corrosion, rust, UV attack, mold, mildew, rodent, and insect damage.

Unfavorable conditions mean “unmitigated weather exposure.”

3.22 The manuals must include the number of tasks in accordance with an approved maintenance analysis as well as the parts and components listed in the MAC and RPSTL.

3.23 The manuals must account for any difference between your proposed diagnostics testability analysis and the actual testability.

3.24 Troubleshooting tasks will include the inspection, testing, and adjustment of all parts and components before they are replaced. Items will not be replaced until this has been done unless there is no repair or adjustments for that item.

4. ELECTRONIC TECHNICAL MANUALS (ETMs):

4.1. The Contractor shall develop Electronic Technical Manuals (ETMs). The ETMs will reflect the same data as the DATMs and DA RPSTL. The Contractor shall use the portable document exchange system Acrobat (Adobe Systems Acrobat Version 6.0 or higher) PDF. These files will not have any linking done, but they shall be editable and searchable.

4.2. The contractor shall create editable files containing all the text and graphic information in the TM. The PDF ETM must be distilled or produced electronically from these editable files (converting to PDF from scanned hardcopy is not acceptable). These PDF files must contain embedded fonts. Eterna, Century Schoolbook, and Helvetica fonts shall not be used. Arial is the preferred font (although most of the basic Windows System fonts are embeddable). The contractor will also create Computer Graphics Metafile (CGM) or Consultative Committee on International Telephony and Telegraphy (CCITT) Group 4 files or Tag Image Format Files (TIFF) containing all the graphics/line drawings of the ETMs.

4.3. The Contractor shall deliver the Acrobat ETMs on International Organization for Standardization (ISO) 9660 CD-ROMs. Deliver the separate editable files and graphic files on separate ISO 9660 CD-ROMs.

4.4. The contractor shall provide the Government with validated draft DA TMs IAW the SOW. The contractor’s validation shall be hands-on live testing, desk-top review, or a combination of these methods to ensure that the draft ETMs are fully operational so that the Government can evaluate their operation, navigation, and structure. The paper copy draft and the ETMs shall be mutually inclusive of data, text and art, and format. The contractor shall give the Government a 30-day notice of the time and place of their validation so the Government may attend. The Contractor, at no additional charge to the Government, shall correct all errors discovered by the Government during reviews and Verification or by the Contractor during reviews and Validation. All changes to the vehicle configurations shall be accurately reflected in the paper DATMs and ETMs at no additional cost to the Government.

4.5. The contractor shall provide the Government with final draft ETMs and paper final draft DA TMs IAW the SOW. All errors discovered by the Government or contractor during validation, verification, and reviews shall be corrected by the contractor at no additional charge. Final corrections shall be made as directed by the Government and Final Reproducible Copy (FRC) ETMs shall be delivered as required by SOW and this contract.

5. QUALITY ASSURANCE

5.1. The Contractor shall be responsible for the quality of the DATMs and ETMs and for developing effective processes to develop, test and inspect the deliverables, ensuring technical accuracy, usability, completeness (within the scope of the contract), consistency and generally meet contract requirements prior to delivery.

5.2. Validation is a process where the Contractor must physically perform one hundred percent of the procedures supporting the vehicle configurations being procured. Validation is an action performed on text and illustrations developed to meet contract requirements; therefore development and validation of data cannot be done simultaneously. Validation also includes a comparative review of all other technical data to the configuration of the item being procured. The validation effort shall assure that both text and illustrations are mutually supportive and accurately describe, reflect the vehicle configurations being procured. The Contractor will provide a validation plan to the Government outlining when the validation will be held and in what order the tasks will be accomplished. This plan is due 60 days before the start of your validation. The Government shall approve all plans before they are implemented.

5.3. The Government reserves the right to perform reviews and testing (Verification) for accuracy and usability at our discretion prior to acceptance of the final deliveries. Verification is the Government’s hands-on performance check of tasks and deliveries to check the adequacy of Contractor preparation and Validation efforts.

5.4. The Contractor shall support the Government’s Verification either at TACOM, Warren MI or Contractor’s site.

5.4.1. The Government will provide facilities, common tools, common support equipment, and appropriate personnel if held at TACOM. The Contractor will provide an approved configuration of the end item. The Contractor will provide all mandatory replacement parts, special tools, support equipment, coolant, petroleum, oil, and lubricants (POL) that will be required during the Government Verification.

5.4.2. If the Government Verification is held at a Contractor’s site the Contractor will provide the shop facilities including lifting devices, common tools, General Mechanics Tool Kit, Common No. 1 Tool Kit, Special Tools, Support equipment, coolant, petroleum, oil, lubricants, mandatory replacement parts, shop rags, drain pans and buckets. In addition to the above items tables, chairs, telephone and copy service will be setup for use of the Verification Team. Tools used will be analogs of the tools available to the US Army.

5.4.3. Detailed description of the verification team membership/responsibilities will be provided in a written verification plan to be developed before this effort starts.

5.4.4. The Contractor will support the Government verification by correction and returning all tasks marked with corrections/changes within 24 hours for re-verification. The contractor will also provide personnel who know the development of the TM and who can answer questions about the equipment operation and maintenance to support this effort. These persons will be available at all times during the verification.

5.5. The Government will evaluate the TMs and ETMs for compliance with contract requirements to determine their acceptance. All information in the TMs and ETMs must be presented in such a way that data can be easily identified and found; read and understood; and includes illustration support where the Government deems necessary.

5.6. The Contractor shall support in-process reviews (IPR's) by providing samples of work accomplished to date or other requested data and identify improvements to the manuals, or QA process required as a result of IPR comments. The Government may choose to witness the validation of the DATMs and ETMs.

6. Government Furnished Information (GFI).

6.1. The Government will provide the following: The TM numbers, the end items NSN, official nomenclature, distribution statements (all information required on the covers and Authentication Page shall be prepared by the Contractor).

6.2. The Government will furnish updated Army regulations and TM numbers and titles to be included in Appendix A, Reference Work Package.