M67400-25-Q-0018-P-0001.pdf

M 202375725236

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

The purpose of this admendment is to update the evaluation factors for this solicitation to include:

Installation services be perf ormed by an Evans factory certif ied installer(s).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Apr-2025

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Cont ract ing Officer)(Signat ure of person a ut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X M6740025Q0018

X 9B. DATED (SEE IT EM 11)

18-Apr-2025

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer is extend ed , is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Spec ify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CO NTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SU PP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organize d by UCF sec tion headings, inc luding solic ita tion/contrac t subject mat t er whe re feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Apr-2025

CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

M67400 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6740025Q0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

ATTACHMENT 1

Installation Item List

ITEM

NO.

Part Number Description Qty

1 STX-RD-B Base Reduced Depth Console 100

2 CSTM-STX-RD-B1 Base Reduced Depth Console-CSTM1 28

3 CSTM-STX-RD-B2 Base Reduced Depth Console-CSTM2 56

4 STX-RD-EP-ST Reduced Depth Standard end panel 12

5 STX-RD-BB-B Base Reduced Depth Back-to-Back Console 12

6 STX-RD-BB-EP-ST Reduced Depth Back-to-Back Standard end panel 6

7 STX-RD-RMK-30 Reduced Depth Reverse Mitre kit (1° to 30°) 6

8 MLW-MB-CA Millwork Base - Closed Adjustable Bookshelf 3

9 MLW-MB-OA Millwork Base - Open Adjustable Bookshelf 2.5

10 RSPNG-ETB Extended Technology Bridge 14.5

11 RSPNG-SLE-L Large Support Leg Enclosure (end support legs) 8

12 CO-WS-HPL-40 HPL Work Surface with Flat PVC Edge; 40" (1016mm) to 50" (1270mm) depth 20

13 CO-WS-HPL-30 HPL Work Surface with Flat PVC Edge; 30" (762mm) to 39.9" (1015mm) depth 211.5

14 CO-WS-U-EPN Upgrade Work Surface Edge from Flat PVC to Ergonomic PVC Nosing 231.5

15 CO-WLS-LC-HD-2 Two heavy duty lift columns with a single equipment controller and switch 1

16 CO-WLS-WSSC Work surface support cage kit 20

17 CO-WLS-WSST Work surface stiffening tube 20

18 CO-WLS-CSTS Contact safety tape switch option for main platform 5

19 CO-WLS-SC Static work surface support column (per column; requires work surface support cage kit)

20 CO-SR-S Standard Slatrail system 205

21 CO-SW-S-1T Single Tier Slatwall system 14.5

22 RSPNG-EE-RD Reduced Depth Equipment Enclosure 14.5

23 CO-ESS-BSOS Base Slide-Out Shelf 64

24 CO-ESS-AHS-2PT Adjustable Height Shelf on Rackmount rails; 2 Point 3

25 CO-RM-4PT-NS 4 Point Rackmount kit (Shelf not included) 2

26 CO-ESS-AHS-4PT Adjustable Height Shelf on Rackmount rails; 4 Point 14

27 CO-FABK Floor Anchor Bracket Kit; Bracket supplied by Evans; Anchoring hardware not included; Fastening to floor by others (per module)

28 CSTM-PERF-PNLS Perforated Front Panels 2

29 CO-KPL Keyed Panel Lock 1

30 CSTM-BYT-CST CASTR, MEDIUM DUTY, HARD RUBBER, 200-300LBS, SWIVEL, W/O

BRAKE, 2-3/8 x 2-3/8 PLT, 2-1/16 HEIGHT

31 CO-GR-C-RE-2X3 Rectangular Cable Grommet; 2" x 3" (51mm x 76mm) 1

32 CO-WBT-6 Coated Wire Basket Tray; 6" (152mm) wide 50.5

33 CO-EC-W Wide Energy Chain with upper and lower mounting brackets 9

34 CO-MA-E-SW-ST Slatwall/Slatrail mounted Single Tier Monitor Arm by Evans (max 40 lbs. (18.1 kg)) 75

35 CO-PB-NA-6-6 North America Power Bar with mounting bracket; 120V/15A, 6 outlets, 6' power cord, NEMA 5-15 (Type B plug), CSA/UL

36 CO-PB-NA-8-15 North America Power Bar with mounting bracket; 120V/15A, 8 outlets, 15' power cord, NEMA 5-15 (Type B plug), CSA/UL

37 CO-PDG-DT-4P-

CCPP

Desktop Mounted Pop-Up Power and Data Grommet with 4 Ports; 2 Configurable Data Ports (refer to drawing for configuration), 2 Power Receptacles (NEMA 5-15)

38 CSTM-CO-VGL Vinyl Graphic Label (max 24" x 24" 1

The following have been modified:

PWS

Performance Work Statement (PWS) for the

BEOC and ALT BEOC Furniture Upgrade

1.0 General Marine Corps Setups Pacific (MCIPAC) is upgrading the Base Emergency Operations Center (BEOC) and Alternate BEOC (Alt BEOC) to enhance operational efficiency and improve response capabilities. This contract is for the setup of new furniture in the BEOC. These upgrades are critical for ensuring a functional, modern environment that supports emergency response, command, and control operations.

1.1. Description of Services/Introduction. The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the setup of new furniture in both the BEOC and Alt BEOC as defined in this PWS, except for those items specified as government-furnished property and services. The contractor shall perform to the standards outlined in this contract.

The setup of furniture includes the delivery, assembly, and setup of 32 workstations and 1 podium in the BEOC, and 24 workstations in the Alt BEOC. The contractor shall be responsible for bringing the furniture from the storage location to the BEOC and Alt BEOC.

1.2. Scope of Work and Objective. The contractor shall be responsible for the delivery and setup of all furniture in both the BEOC and Alt BEOC listed in Attachment 1. The furniture setup will include 56 workstations and 1 podium.

1.3. Period of Performance. The furniture should arrive by March 31. Installation must be completed within 90 days of the award. Building 481 ALT BEOC must be completed first, followed by Building 1C BEOC.

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

1.3.2.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.3. Typhoon Conditions. Japan-based military setups close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance. The work to be performed under this contract will be performed at Camp foster Okinawa Japan, building 1C for the BEOC and Building 481 the ALT BEOC.

3.0 Technical Requirements (Description of Work / Tasks) The contractor will be responsible for the complete setup of furniture within the Base Emergency Operations Center (BEOC) and Alternate Base Emergency Operations Center (ALT-BEOC). The furniture has already been purchased, and the contractor's role is to deliver, assemble, and set it up according to the specified layout. The setup process must ensure that all furniture is securely assembled, properly aligned, and positioned in a manner that maximizes operational efficiency and supports the work requirements of the emergency operations centers.

The contractor will ensure that each workstation is configured to accommodate the necessary equipment, such as computers, monitors, communication tools, and other relevant systems. Proper cable management will be required to ensure that wiring is neatly and safely routed, minimizing clutter and potential hazards. Additionally, the contractor will ensure that power outlets and data connections are properly integrated into the workstations, providing easy access to the necessary utilities.

The setup must adhere to all relevant safety regulations, including accessibility requirements, and ensure that there are no sharp edges or instability in any of the furniture. The contractor will position the furniture in accordance with the predefined layout, taking into consideration the need for easy access to operational tools, comfort for long shifts, and the safety of all personnel. All furniture must be positioned to maintain clear pathways and ensure the safety and comfort of personnel working in the space during emergency operations.

Once the setup is complete, the contractor will conduct a final inspection to confirm that all furniture is correctly assembled, securely placed, and operational. A clean-up of the work area will be performed, removing any debris or leftover packaging materials. The contractor will then provide a formal acceptance report confirming that the installation has been completed according to specifications, and the furniture is fully functional for use by EOC personnel.

Additionally, the contractor will provide training to BEOC and ALT-BEOC personnel, offering guidance on how to properly adjust and use the installed furniture. The contractor will also provide documentation for the furniture, detailing the assembly, maintenance, and care requirements to ensure its longevity. The setup process will be completed with minimal disruption to ongoing operations, and the contractor will ensure that all furniture is ready for immediate use by personnel.

3.1 Delivery & Installation

Federal Holiday Occurrence New Year’s Day 1 January* Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May Juneteenth 19 June* Independence Day 4 July* Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November* Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

3.1.1 Ensure all furniture is delivered on time, fully assembled as necessary, and installed according to the specified layout. Verify all components are included, free of damage, and meet specifications.

3.1.2 Position the furniture to maximize operational efficiency, ensuring stability and compliance with safety regulations. Ensure proper alignment without structural modifications to the space. All furniture should be positioned to allow clear pathways, provide comfort for personnel working long shifts, and meet accessibility and safety standards.

3.2 Workstation Configuration

3.2.1 Ensure each workstation is configured to support the required emergency operations equipment, such as computers, monitors, communication tools, and other relevant systems.

3.2.2 Implement cable management systems to securely route and hide wiring, maintaining a clean, organized, and safe workspace. Verify integration of necessary power/data outlets for easy access to utilities without interference with workstation functionality.

3.3 Safety & Compliance

3.3.1 Install furniture with proper ergonomic adjustments to promote comfort and productivity. Ensure that the installation complies with all relevant safety and accessibility regulations, including avoiding sharp edges and instability.

3.3.2 After installation, perform a comprehensive inspection to verify all furniture is securely positioned, fully functional, and meets the operational requirements of the BEOC and ALT-BEOC. Ensure the installation does not disrupt ongoing operations.

3.4 Clean-up & Final Acceptance

3.4.1 After installation, remove all debris, packaging materials, and installation-related waste, leaving the work areas clean and ready for immediate use.

3.4.2 Provide a formal acceptance report confirming that the installation has been completed according to specifications, and the furniture is fully functional and operational for use by EOC personnel.

3.5 Meetings & Business Correspondence

3.5.1 Attendance is required at one meeting prior to the execution of the specified tasks above to discuss the project scope, objectives, and expectations.

3.5.2 Attendance is required at one meeting at the conclusion of all tasks stated above to provide a final summary of work completed, challenges encountered, and any outstanding issues.

3.5.3 All business correspondence in relation to this contract will be conducted in English. The contractor is required to have at least (1) English-speaking employee onsite while contractor personnel are present. The use of third-party translation applications is not acceptable.

4.0 Delivery or Deliverables The contractor shall deliver a fully setup and operational furniture solution for the Base Emergency Operations Center (BEOC) and Alternate Base Emergency Operations Center (ALT-BEOC). This includes the assembly and setup of all pre-purchased furniture items. The contractor will ensure that each piece of furniture is positioned and assembled according to the approved layout. The contractor will be responsible for the complete setup process, including site preparation, furniture assembly, and configuration. This includes securing desks and installing any additional components such as cable management systems and power outlets. Special care will be taken to ensure that all furniture is installed with proper alignment, stability, and safety. The contractor will also verify that all components are securely fastened and that no damage occurred during delivery or assembly.

Additionally, the contractor will be responsible for ensuring that all workstations are configured to accommodate the necessary equipment, including computers, monitors, communication tools, and other emergency operations equipment. The contractor will implement effective cable management solutions to minimize clutter and ensure safety within the work areas. All wiring must be securely routed and appropriately hidden to maintain a clean and organized workspace, without interfering with the functionality or safety of the furniture. Once setup is complete, the contractor will conduct a thorough quality check to ensure that all furniture is functional and meets the operational needs of the BEOC and ALT-BEOC. This includes verifying that all ergonomic adjustments have been made, ensuring power/data connections are correctly installed, and performing a final inspection to confirm that all furniture is securely positioned. The contractor will provide training for BEOC and ALT-BEOC personnel, covering the proper use, and basic maintenance of the furniture. The contractor will also supply full documentation, including assembly instructions, maintenance guidelines, and warranty information. This documentation will ensure that the furniture is properly maintained and adjusted as needed throughout its lifecycle. Upon completion, the contractor will ensure that all setup debris is removed, leaving the workspaces clean and ready for immediate use. The contractor will provide a formal acceptance report verifying that the furniture setup has been completed according to specifications, and the system is fully functional and ready for use by the EOC personnel. The project will be completed according to a clearly defined schedule, with specific milestones for each phase, from assembly to final acceptance.

4.1. Meetings and Status Reports.

The contractor shall attend two meetings: one prior to the start of the contract to review the project scope, objectives, and expectations, and one at the conclusion of the contract to provide a final summary of work completed, challenges encountered, and any outstanding issues. No weekly status reports (SITREPs) or additional meetings are required.

5.0 Special Instructions and Administrative Information

5.1. Non-Personal Services. This is a non-personal service, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

5.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD setups or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

5.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a government telephone or any other phone if the call is made in support of Government-related requirements and activities.

5.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

5.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

5.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

5.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

5.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

5.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment, and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

5.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

5.6. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD setup shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

5.6.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local setup policies.

5.6.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

5.6.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

5.6.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents) Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

5.6.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military setup regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

5.6.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

5.6.2. Personnel Access / Credentialing. Access to local setups is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

5.6.2.1. Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for setup access, as governed by Marine Corps Setups Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

5.6.2.2. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

5.6.2.3. Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

5.7. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

5.8. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

5.9. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

6.0 Acronym Key

BEOC – Base Emergency Operations Center

7.0 Performance Requirement Summary Table

Task Performance Objective

PWS

Reference

Performance Standard

Acceptable Quality Level

(AQL)

Surveillance Method

Incentive

Delivery & Installation

Ensure all furniture is delivered, assembled, and installed on time and as specified.

3.1.1 & 3.1.2

Furniture delivered and installed per approved layout, no damage, and fully functional.

100% of furniture delivered on time and undamaged.

Onsite inspection of delivery and installation.

Payment

Workstation Configuration

Configure workstations to support emergency operations equipment and proper cable management.

3.2.1 & 3.2.2

Workstations fully set up with equipment, cables neatly managed, and power/data outlets properly integrated.

100% compliance with workstation configuration and cable management.

Visual inspection and functional testing of workstations.

Payment

Safety & Compliance

Ensure furniture is ergonomic, stable, and compliant with safety regulations.

3.3.1 & 3.3.2

Furniture is ergonomically adjusted, stable, and meets safety and accessibility standards.

100% compliance with safety and ergonomic standards.

Post-installation inspection and compliance review.

Payment

Clean-up & Final Acceptance

Clean up installation area and provide formal acceptance report.

3.4.1 & 3.4.2

Work area clean, free of debris, and formal acceptance report submitted.

100% completion of clean-up and report submission.

Inspection of work area and report verification.

Payment

Meetings & Corresponden ce

Attend all required meetings and ensure English communication.

3.5.1, 3.5.2 & 3.5.3

Attendance at pre-execution and post-execution meetings, all correspondence in English.

100% attendance at required meetings, no use of translation services.

Attendance records and review of communication logs.

Payment

End Performance Work Statement

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers in decending order of importance:

(i)The government will evaluate the vendor’s technical capability based on their ability to provide an authorized Evans representative or Evans certified installer(s) in order to install the list of equipment itemized in Attachment 1.

(ii) Price will be evaluated to determine they are fair and reasonable.

(iii) The vendor is required to submit at least 1 past performance reference that demonstrates recent and relevant performance similar to the requirements stated in the PWS. Recent performance is described as performance within the past 3 years. Relevant performance is described as performance similar in scope to the requirements stated in the PWS. Vendors without recent or relevant past performance will be evaluated as neuttral.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (NOV 2021)

The Government reserves the right to award a purchase order for a portion of the supplies and/or services that a quote was provided for if the Government’s requirement changes following the solicitation period. Pricing will be confirmed with the Contractor that provides the best value to the Government prior to contract award.

SUBMISSION OF QUOTES

(1) Quote: All Pricing and other required information, including:

(a) Name, address, Cage Code, and telephone number of the quoter;

(b) Unit Price and extended Price for each Contract Line Item Number (CLIN)

(c) Total Price Quote

(d) Discount Terms

(e) Delivery

(f) Proof of authorization as an Evans Representative or Evans Certified Installer(s).

(2) Completed coversheet

(3) Technical information: Information sufficient for technical evaluation. Include, at a minimum:

(a) A technical description of the services being quoted in sufficient detail to evaluate compliance with the requirements in the Request for Quotes and, for services, the associated Performance Work Statement (PWS). This may include product literature, catalog descriptions, or other documents, as appropriate;

(b) Terms of any express warranty;

(c) Other information relevant to the capability/performance of products/serviced offered.

Offerors shall submit their response to this RFQ no later than 19 May 2025 at 16:00 (JST). All questions shall be submitted via email to ingrid.n.guzmansanchez.mil@usmc.mil no later than 10 May 2025 at 16:00 (JST).

(End of provision)

(End of Summary of Changes)