M6700125Q0014 QUESTIONS and ANSWERS (Final).pdf

Questions & Answers for

Solicitation M6700125Q0014 (Base Access / Contractor Vetting)

Question 1: What is the Government's expected timeline for onboarding and deploying all 20 support personnel and the On-Site Manager after contract award?

Answer 1: The Government expects all personnel to be in place at the start of the Period of Performance (PoP) stated in Performance Work Statement (PWS) (please refer delivery information in the Solicitation).

Question 2: Does the Government anticipate or allow a phased approach to onboarding support personnel, or must all personnel be fully operational on the first day of the Period of Performance (8 July 2025)?

Answer 2: The Government requires all personnel to be in place at the start of the PoP stated in PWS (please refer delivery information in the Solicitation).

Question 3: At what point does the Government require the identification and vetting of all contractor personnel at proposal submission, award, or before the start date of performance?

Answer 3: The Contractor shall provide National Agency Check with Inquirers (NACI) clearances for all personnel prior to commencement of work (please refer to PWS Section 2.0)

Question 4: Beyond the On-Site Manager, are there any additional positions considered Key Personnel that must be proposed with names, resumes, or descriptions?

Answer 4: Requirements for personnel are contained within the PWS of the solicitation (please refer to PWS Section

2.0 through 2.2.12).

Question 5: What are the Government's expectations regarding contractor staff turnover and backfilling during the performance period, and are there penalties or invoice offsets for delays in filling vacancies beyond the five-day window?

Answer 5: The Government's expectations regarding contractor staff turnover and backfilling during the performance period, and the penalties are in the PWS. Yes, the five-day window applies (please refer to PWS

Section 5.0).

Question 6: Will the Government provide specific safety training, or is the contractor responsible for sourcing and administering all safety-related onboarding and briefings?

Answer 6: The Contractor shall be responsible for providing safety training and will assume all associated costs

(please refer to PWS Section 5.5).

Question 7: How is safety performance tracked, and are there any thresholds or metrics that could result in corrective action or stop work orders?

Answer 7: All Contractor employees will be briefed by the On-Site Manager upon employment that everyone is responsible for safety and that unsafe conditions will be reported to management and that work stoppage is authorized for activities that could result in serious injury or death. If the Contractor fails or refuses to promptly comply with safety requirements, the COR may issue an order stopping all or part of the work due to safety non-compliance until satisfactory corrective action has been taken. No time lost due to any such stop work order will be made the subject of claim for extension of time or for excess costs or damages to the Contractor. The Contractor shall maintain an accurate record of accident reporting and will report to the COR orally, within one (1) hour, all accidents resulting in death, trauma, occupational disease, property and/or equipment damage caused by the

Contractor’s employees (please refer to PWS Section 5.5).

Question 8: What is the step-by-step process for personnel to receive DBIDS, CAC credentials, and base access approval after contract award?

Questions & Answers for Solicitation M6700125Q0014 (Base Access / Contractor Vetting)

Answer 8: All employees are required to be registered in the Defense Biometrics Identification System (DBIDS)

(please refer to PWS Section 7.0). Contractor employees must pass a National Agency Check with Inquiries (NACI) to be granted computer access. Employees will not have access to NCIC (please refer to PWS Section 2.0). A link to the DBIDS website is provided in the PWS (please refer to Section 7.0).

Question 9: What level of support will the Government provide to coordinate base access approvals, particularly for large groups of personnel (i.e., 20+ individuals)?

Answer 9: The Contractor will utilize the personnel that they hired to fulfill contract requirements contained within the PWS (please refer to PWS Section 2.0 through 2.2.12).

Question 10: What documentation is required to meet CAC issuance prerequisites? What training is required to meet

CAC issuance prerequisites? Can this be completed after contract award but before the period of performance begins?

Answer 10: Documentation required to meet CAC issuance are two valid forms of identification. Examples of valid forms of identification are state driver’s license (Real ID), passport, social security card, NACI Clearance. Yes, this can be completed after the award of contract but must be completed prior to the start of the period of performance

(please refer to PWS Section 7.0).

Question 11: What specific equipment and systems will be provided by the Government to contractor personnel

(e.g., radios, computers, fingerprint scanners), and what items must be furnished by the contractor (e.g., uniforms, PPE, flashlights)?

Answer 11: Radios, Cell Phones, and Reflective Vests will be provided, repaired, and replaced by the Government, unless repairs are due to negligence or abuse by the Contractor’s employees in which case the Contractor shall bear the cost. Upon completion or termination of the contract, all GFE identified below will be returned to the

Government in the same condition as received, less normal wear & tear. (please refer to PWS Section 10.1).

Question 12: How frequently are contractor personnel required to submit logbooks or daily activity reports, and what level of detail or formatting is expected?

Answer 12: Logbooks and daily activity reports are to be submitted daily to the COR. The COR will provide all templates required according to this PWS to the Contractor after award of contract (please refer to PWS Section

2.2.5 and Section 2.2.10)

Question 13: What key performance indicators (KPIs), metrics, or standards does the Government plan to use to evaluate contractor performance throughout the period of performance?

Answer 13: The COR will complete a monthly performance evaluation worksheet based upon the Quality Assurance

Surveillance Plan (QASP) to ensure contractors remain in compliance (please refer to QASP in Solicitation).

Question 14: Will the Government provide storage or staging space for contractor-furnished uniforms or gear at the designated duty locations?

Answer 14: No, the Government will not provide storage or space for contractor-furnished uniforms or gear at the designated duty locations.

Question 15: Who is the current incumbent performing these services, and what is the contract number associated with that work?

Answer 15: The current contract was awarded to Valkos Corporation.

Question 16: What transition support (e.g., site visits, virtual walkthroughs, pre-award meetings) will the

Government provide to ensure a smooth handover before the new contract begins on 8 July 2025?

Answer 16: No site visit or Pre-Award meetings will be conducted. Post-Award coordination between the Vendor and PMO will be coordinated, if required.

Question 17: What evaluation methodology will the Government apply in selecting the awardee will it be Lowest

Price Technically Acceptable (LPTA), Best Value, or Trade-Off?

Answer 17: The evaluation methodology is found within FAR Clause 52.212-2 of Solicitation. Award will be made based on price and other factors.

Question 18: What specific documentation is required for the technical proposal does the Government require full resumes for all 20 support personnel or only for key personnel?

Answer 18: Technical Capability requirements are within the clauses section of the Solicitation (Addendum to FAR

52.212-1 of solicitation).

Question 19: Will the Government accept relevant past performance references from subcontractors or teaming partners if the prime contractor is newly performing this specific service?

Answer 19: Requirements pertaining to Past Performance are within the clauses section of the Solicitation (FAR

52.212-2).

Question 20: Are there any page limits, formatting guidelines, or required document structure for technical and price proposal submissions that offerors must adhere to?

Answer 20: The submission of quote requirements is on page 3 of solicitation. The preparation of quote requirements is within the clauses section of the Solicitation (FAR 52.212-2).

Question 21: Will the Government provide DBIDS enrollment support prior to contract start?

Answer 21: Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the

Contractor’s responsibility to ensure all employees and/or subcontractors are properly registered within DBIDS

(please refer to PWS Section 7.0).

Question 22: Are there specific certifications or background check procedures beyond NACI that apply to support personnel?

Answer 22: All employees are required to be registered in the Defense Biometrics Identification System (DBIDS)

(please refer to PWS Section 7.0). Contractor employees must pass a National Agency Check with Inquiries (NACI) to be granted computer access. Employees will not have access to NCIC (please refer to PWS Section 2.0).

Personnel will be screened through NCIC when in need of a CAC/DBIDS access.

Question 23: PWS Para 2.2 Support personnel: state “These services involve vetting and issuing access passes, ensuring compliance with relevant laws and regulations, and protecting collected information in accordance with privacy regulations.” Given that the effort requires vetting, etc. please describe the relevant qualifications required to perform these duties?

Answer 23: Relevant qualifications are proficiency in Microsoft Windows, Microsoft Office Suite, customer service training, conflict resolution training, and may also include standing for prolonged periods. All employees are required to be registered in the Defense Biometrics Identification System (DBIDS) and must pass a National Agency

Check with Inquiries (NACI) to be granted computer access (please refer to PWS Section 2.0).

Question 24: PWS Para 2.0 Requirements indicates 21 positions however per PWS Para 4.6 we only can identify 10 workstations ; 4 CV lanes; 1 escort lot= 15 positions Please clarify the purpose of 21 positions

Answer 24: The term “workstation” refers to a computer used by an individual for work purposes. Not all personnel require a workstation.

Question 25: PWS Para 3.0 Notification to Law Enforcement: “Contractor personnel shall notify PMO in any instance that requires law enforcement attention”. Please clarify PMO? Clarify specifically what this entails and who is the authority?

Answer 25: PMO is the Provost Marshal’s Office, which are military police aboard Marine Corps Base Camp

Lejeune.

Question 26: PWS Para 4.6 states “Douglas Rd Escort Lot (MCAS NR) As Needed Overflow/commercial vehicle traffic How is the contractor compensated? Who determines “as needed” due to additional staffing required?

Answer 26: “As needed” is determined PMO. This is a satellite location located on base. There is no additional compensation.

Question 27: PWS Para 5.3 Responsible Officer (RO): The Contractor shall assign in writing an employee(s) as the

RO for all Government property according to this PWS. Is this a dedicated position or considered collateral duty?

What classification would be appropriate?

Answer 27: That is a collateral duty, which is typically assigned to the On-Site Manager. No classification required.

Question 28: Page 57 of 58 . WAGE DETERMINATION states “(a) Offerors are advised that this procurement is subject to the requirements of the Service Contract Act of 1965, as amended. (d) Wage Determination No 2015-4389

(Rev-29) dated December 23rd, 2024, can be found at: https://sam.gov/wage-determination/2015-4389/29” Please clarify IAW EO 14026 the contractor must pay all covered worker at least $17.75, correct? Recommend the government consider a more appropriate classification such as General Clerk?

Answer 28: Executive Order 14026 was rescinded on March 14, 2025, by President Trump.

Question 29: If this is a new requirement, are these services currently performed under separate contracts?

Answer 29: This is a recompete of an existing contract. No, this will not be performed under separate contracts.

Question 30: If this represents a consolidation of requirements, are there incumbent employees currently supporting the functions outlined in the PWS?

Answer 30: No, this is not a consolidation of requirements.

Question 31: Can the Government provide detailed job descriptions (including any required qualifications or certifications) for both labor categories?

Answer 31: A detailed job description including any required qualifications or certifications is included within the

PWS (please refer to PWS Section 2.0 through 2.2.12).

Question 32: Please verify that this closes on the 24th and not the 17th.

Answer 32: Please refer to Block 8 on Page 1 of Solicitation. Offers due 10:00 AM EST, on 24 Jun 2025

Question 33: Is this a recompete requirement?

Answer 33: Yes, this is a recompete.

Question 34: Can the government confirm that the PWS and requirement for the previous award and this solicitation are the same?

Answer 34: All requirements are contained within the PWS (please refer to PWS Section 2.0 through 2.2.12).

Question 35: Is this a recompete requirement?

Answer 35: Yes, this is a recompete.

Question 36: I noticed that the NAICS code is 561210. On the PreSolicitation on May 14 the NAICS code is

561612. Our NAICS code is 561612, will it be an issue for us to present a proposal?

Answer 36: . An offeror may submit a proposal if they meet the small business size standard for NAICS code

561210. Eligibility is determined by the size standard corresponding to the NAICS code specified in the solicitation.

Question 37: Is the incumbent contract fully staffed? Are there any vacancies?

Answer 37: The current contract is fully staffed.

Question 38: Can the Government provide a more detailed description of the responsibilities and scope of work for the On-Site Manager and Support Personnel?

Answer 38: All personnel requirements are contained within PWS.

Question 39: Is the contractor expected to propose their own labor categories based on the tasks described, or will the Government provide LCAT definitions separately?

Answer 39: Labor Categories are provided in the Wage Determination, which are located at the end of the

Solicitation.

Question 40: The Scope says you have to provide transportation in section 1.2, does that mean that there is a vehicle requirement? 1.2 Scope: The intent is to obtain administrative and commercial vehicle (CV) liaison and staging services. Administrative duties include but are not limited to the collection, verification, and submission of required documents for visitor, commercial, and contractor vetting, issuing passes, and data entry. CV liaison and vehicle staging duties include but are not limited to the receiving of CVs, the collection and verification of required driver, passenger, vehicular, and delivery/service information, and the staging of vehicles awaiting unescorted or escorted access. The Contractor shall provide all qualified personnel, management, supervision, supplies, materials, equipment, tools, and transportation necessary to provide administrative and CV liaison and staging support services in accordance with this PWS.

Answer 40: The contractor is responsible for providing all required transportation for their personnel to facilitate movement between the various performance locations specified within the PWS. The Government will not provide transportation for contractor personnel supporting this requirement.

Question 41: How should the response be formatted? What is the page length for the volumes? Are the volumes only

Technical, Price, and Past Performance?

Answer 41: The submission of quote requirements is on page 3 of solicitation. The preparation of quote requirements is within the FAR Clause 52.212-2 of Solicitation

Question 42: Does the Government prefer a structured volume format (e.g., Volume I: Technical, Volume II: Price, Volume III: Past Performance), or is a single narrative submission acceptable? Are there any preferred page limits, formatting requirements, etc.?

Answer 42: The requirements for quote submissions are provided on page 3 of solicitation. The preparation of quote requirements is within the FAR Clause 52.212-2 of Solicitation

Question 43: The evaluation criteria reference 'descriptive literature outlining the specifications of the services.' Can the Government clarify what is expected under this requirement for a service-based contract?

Answer 43: The technical acceptability is evaluated in accordance with solicitation requirements to meet or exceed salient characteristics. The vendor must provide descriptive literature outlining the specifications of the services in accordance with the Performance Work Statement (PWS). The PWS is within the Solicitation.

Question 44: Can the Government clarify what contractor-furnished equipment is expected versus what will be provided as Government Furnished Equipment (GFE)? Should the quote include a breakdown of contractor-supplied equipment?

Answer 44: Radios, Cell Phones, and Reflective Vests will be provided, repaired, and replaced by the Government, unless repairs are due to negligence or abuse by the Contractor’s employees in which case the Contractor shall bear the cost. Upon completion or termination of the contract, all GFE identified below will be returned to the

Government in the same condition as received, less normal wear & tear. (please refer to PWS Section 10.1).

Question 45: How will the Government determine if option year pricing is considered significantly unbalanced? Are there specific thresholds or ranges that would render a proposal ineligible for award?

Answer 45: This requirement will be awarded as a firm-fixed price contract. All pricing, which includes option year pricing, provided by the vendor should be the vendor’s best pricing (please refer to FAR Clause 52.212-2 in the solicitation)

Question 46: Can the Government clarify the expected number of support personnel per location or shift to meet the operational requirements outlined in Section 4.6 of the PWS?

Answer 46: Section 4.6 of the PWS is the general guideline, depending on volume and the number of open lanes and may fluctuate. The staffing goal for an open lane it typically two personnel per lane. Operational needs may shift personnel. This is not typically a major shift, but for instance would be office personnel or the supervisor shifting to support a backup at that location.

Question 47: Will the Government accept proposals that include subcontractors or teaming partners, and if so, are there any restrictions or required documentation?

Answer 47: This requirement is open to 100% Small Businesses only.

Question 48: Who is responsible for initiating and adjudicating NACI clearances for contractor personnel, and how will clearance delays be handled with respect to the July 8, 2025, start date?

Answer 48: The Contractor shall provide National Agency Check with Inquirers (NACI) clearances for all personnel prior to commencement of work (please refer to PWS Section 2.0)

Question 49: Is collective bargaining applicable?

Answer 49: No, collective bargaining is not applicable. “In almost all cases, a wage determination is issued that requires payment for fringe benefits and wage rates established by the predecessor contractor’s CBA. However, because section 4(c) of the SCA is self-executing, the collectively bargained fringe benefits and wage rates apply regardless of whether such a contract wage determination was issued or incorporated in the contract. Certain administrative requirements and limitations may affect application of the predecessor contractor’s negotiated wages and fringe benefits. 29 CFR§ 4.1b(b).”

Question 50: Is this a new requirement, or is there an incumbent currently providing these services?

Answer 50: Yes, there is an incumbent currently providing these services.

Question 51: If there is an incumbent, are they eligible to re-compete on this contract?

Answer 51: Yes, the incumbent is eligible to re-compete on this contract.

Question 52: Camp Lejeune is operated 24 hours a day, 7 days a week, 365 days a year (24/7X365) per PWS

Paragraph 1.0, Contractor shall provide services Monday through Friday, excluding Federal Holidays, from 5:00

A.M. (0500) to 3:30 P.M. (1530) Eastern Standard Time (EST) per paragraph 1.4. Please confirm.

Answer 52: Confirmed, the CVO and CVIs have limited hours of operation. The hours of operation are provided in

PWS Section 1.4.

Question 53: Will the government provide vehicles for contractor employees to liaison CVs around both sites when escorting is required?

Answer 53: The contractor is responsible for providing all required transportation for their personnel to facilitate movement between the various performance locations specified within the PWS. The Government will not provide transportation for contractor personnel supporting this requirement please refer to PWS Section 1.2).

Question 54: Do we need an On-Site Manager at both Camp Lejeune and MCAS New River?

Answer 54: The solicitation requirement states an On-Site Manager as one person. This On-Site Manger will be responsible for all Contractor personnel at all locations (please refer to PWS Section 2.1).

Question 55: If only one On-Site Manager is required, will the government provide a vehicle for the Manager to travel between Camp Lejeune and MCAS New River?

Answer 55: The contractor is responsible for providing all required transportation for their personnel to facilitate movement between the various performance locations specified within the PWS. The Government will not provide transportation for contractor personnel supporting this requirement please refer to PWS Section 1.2).

Question 56: Due to the quick start date, is there still a 30-day transition period?

Answer 56: The Government requires the Contractor to report on the specified POP start date.

Question 57: What is the required/preferred split between vetting clerks and escort liaisons?

Answer 57: There is not a preferred split between vetting clerks and escort liaisons. The solicitation has only two

CLINs. Support personnel responsibilities are found within the PWS section 2.0 through 2.2.12 and describes their duties. Also refer to PWS Section 4.6

Question 58: What are the hours the onsite manager must be onsite?

Answer 58: The hours of operation are provided in PWS Section 1.4. The Manager is required on-site during the hours of operation listed in the PWS.

Question 59: Based off the sole document provided, listed below is the submission quotes documents. Can you please confirm B (Technical Capability), C (Delivery Information), and D (Past Performance References) information as its not listed anywhere in the document provided or posted on the sam.gov page directly? Page limitations, format, questions to be answered?

Answer 59: The requirements for quote submissions are provided on page 3 of solicitation. The preparation of quote requirements is within the clauses section of the Solicitation (FAR 52.212-2). Each evaluation factors are listed and explained in FAR Clause 52.212-2.

Question 60: If there is an incumbent contractor, has the scope or size of the contract changed in any nontrivial way between the incumbent contract and the present solicitation?

Answer 60: The PWS contained within the Solicitation describes the scope of the requirement.

Question 61: If there is no incumbent contractor, then are there existing contractor(s) that are doing some of the work of this PWS? If so, what are their name(s) and contract number(s)?

Answer 61: The current Contract is held by Valkos Corporation.

Question 62: If there are no contractors doing any of the work currently, then how is the work of the PWS being done? Or is it not being done at all?

Answer 62: The current Contract is held by Valkos Corporation.

Question 63: If the work of the PWS is not being done at all right now, then is there a backlog that the incoming contractor will have to handle? If so, please explain and describe how much of a backlog there is.

Answer 63: The current contract is held by Valkos Corporation.

Question 64: If there is an incumbent contract, is the scope and estimated workload for the present solicitation approximately the same as for the incumbent contract?

Answer 64: The current contract is held by Valkos Corporation.

Question 65: PWS 4.2 & 4.3: Could the Government provide estimated daily throughput (vehicles or visitors) at the

Holcomb Blvd and Wilson Blvd locations to help us determine the appropriate staffing levels?

Answer 65: The daily throughput is estimated in PWS Section 4.6.

Question 66: PWS 1.4 & 5.0: In the event of inclement weather or emergency base closures, is Contractor personnel still required on-site, and if not, how should we plan coverage hours for pricing and scheduling?

Answer 66: Contractors are non-essential personnel and will not have access to the installation during base closures.

The CVI and CVO will remain open unless there is a base closure for dangerous weather conditions. In the event of base closures due to any circumstance, this be communicated by the COR to the On-Site Manager. Pricing and scheduling are not affected by base closures.

Question 67: PWS 4.5: For the Douglas Road Escort Lot, does the Government have historical data or frequency of how often and how long this overflow lot is typically activated so we can plan for surge staffing?

Answer 67: No, the Government does not have historical data on the use of the Douglas Road Escort Lot. The overflow is used infrequently under special circumstances.

Question 68: PWS 2.2.6 & 2.2.7: Does the Government have a target or maximum wait time for commercial-vehicle processing and release that could affect staffing determinations?

Answer 68: No, the Government does not have a target or maximum wait time for commercial vehicle processing and release. Contractor Vetting is an on-going process and must be completed in timely manner. Some instances may require more time than others.

Question 69: FAR 52.212-1(b) & Addendum: Is there a page-limit or formatting requirement for the Technical

Capability narrative or Past Performance submission, or may the offeror use any format as long as all required content is included?

Answer 69: The requirements of quote submission are provided on page 3 of solicitation. The preparation of quote requirements is within the clauses section of the Solicitation (FAR 52.212-2).

Question 70: PWS 2.2.1 & 2.2.9 (Accepting TWIC Credentials) Will TWIC (Transportation Worker Identification

Credential) holders be handled under any special expedited procedure beyond standard DBIDS checks, and if so, does the Government furnish specific training or SOPs for validating TWIC cards at the lanes?

Answer 70: No, there are no special or expedited procures beyond DBIS. Please refer to PWS Section 7.0 for base access procedures.

Question 71: PWS 2.2.7, 5.5 (PMO Traffic Training Scheduling) When new hires or replacement personnel need the

PMO’s Traffic Control certification mid-year, does the Government schedule that training on an as-needed basis, or is it only offered at set intervals (e.g. monthly)? If offered at intervals, is the contractor allowed to place untrained personnel in traffic-directing roles temporarily?

Answer 71: The Contractor shall be responsible for providing safety training and will assume all associated costs

(please refer to PWS Section 5.5).

Question 72: PWS 2.2.2, 2.2.5 (Target Wait Times at Visitor Centers) Is there a defined or recommended maximum wait-time standard at the Wilson Blvd Visitor Center or Holcomb CVO (e.g., 15-minute wait), and if it is exceeded, must the contractor reallocate staff to avoid delays, or does the Government manage queue control?

Answer 72: No, the Government does not have a target or maximum wait time for commercial vehicle processing and release. Contractor Vetting is an on-going process and must be completed in timely manner. Some instances may require more time than others.

Question 73: PWS 11.3, 11.3.2 (Waste Disposal at Lanes/Lots) Are there any special disposal requirements (e.g., for certain types of packaging or items left behind by drivers) that the contractor must handle separately from standard trash pickup, or is all waste simply placed in the Government-furnished dumpsters?

Answer 73: The Government has a waste container available for routine office waste.

Question 74: PWS 5.0 Management & Staffing Base Access – 5.0 requires vacancies filled within 5 days but is silent on whether FLSA-premium overtime is acceptable for short-term gaps/surge and, if so, whether any cap applies.

Answer 74: This is a Firm-fixed-price contract.

Question 75: No Government turnover rate is provided. Does the Government prescribe a baseline annual attrition percentage for price realism comparisons, or should bidders state their own assumption?

Answer 75: No retention or turnover information will be provided.

Question 76: Can the Government provide an historical average or target processing time (in minutes) per visitor credential issuance and per commercial vehicle inspection has Base Access Control recorded for Piney Green and

Curtis Road during the past 12 months?

Answer 76: No, the Government does not have a target or maximum wait time for commercial vehicle processing and release. Contractor Vetting is an on-going process and must be completed in timely manner. Some instances may require more time than others.

Question 77: For the Douglas Road Escort Lot (PWS 4.5), can the Government provide please provide (a) the number of days it was activated in the most recent full fiscal year and (b) the highest single day vehicle count recorded at Curtis Road during that period.

Answer 77: No, the Government does not have historical data on the use of the Douglas Road Escort Lot. The overflow is used infrequently under special circumstances.

Question 78: For each of the six annual courses listed in PWS 9.0, please provide the Learning Management

System’s catalog duration (in hours) or the average completion time recorded for base personnel.

Answer 78: The Contractor shall be responsible for providing safety training and will assume all associated costs

(please refer to PWS Section 5.5).

Question 79: Can the Government provide details on how many accountable Government furnished items (lines on the sub CMR) are currently assigned to the Access Control function, and what percentage require serial number verification during monthly or quarterly inventories (even rough percentages will be appreciated)?

Answer 79: This information pertaining to Government furnished items (lines on the sub CMR) are currently assigned to the Access Control function will be provide by the COR at the time of Award.

Question 80: Can the Government provide the approximate square footage and number of rooms or booths that the contractor will occupy/clean at each of the four gate locations?

Answer 80: No, the approximate square footage and number of rooms will be provided at the time of award. The

Contractor employees are responsible for maintaining the cleanliness of their respective work areas.

Question 81: Based on experience with previous access control contracts, Can the Government provide an historical average calendar time between submission of a NACI packet and receipt of final DBIDS/CAC credentials for a new contractor employee?

Answer 81: Once the Contractor has provided all necessary documentation for vetting of their employee, including background and training certification, CACs can be issued and computer access for those that require it, takes approximately 5 business days.

Question 82: Roughly how many separate items were jointly inventoried with the outgoing contractor at the last contract transition, or if no predecessor contract exists, what is the current GFE count to be inventoried within 30 days of award?

Answer 82: No joint inventories have been conducted with the current Contractor.

Question 83: Can the Government provide the prescribed list of uniform components (e.g., shirts, outerwear, insignia) and the typical wear out or replacement schedule that current access control personnel follow.

Answer 83: All requirements are contained within the PWS (please see PWS Section 5.4.1).

Question 84: Can the Government share roughly how many reflective vests and flashlights were replaced due to wear or loss at the four gate locations over the last 12 months?

Answer 84: No, the Government has issued equipment in accordance with the PWS section (please refer to PWS

Section 10.1).

Question 85: Please confirm that all offerors must bid one site manager and 20 employees in order to be responsive.

Answer 85: All offerors must provide one (1) On-Site Manager and twenty (20) Support Personnel (please refer to

PWS Section 2.0).

Question 86: If bidding one site manager and 20 employees is not required to be responsive and the contractor elects to staff more than 20 CSRs. Does the Government impose a minimum supervisory ratio (e.g., one manager for every

“X” support personnel) or is management head count entirely at the contractor’s discretion?

Answer 86: All offerors must provide one (1) On-Site Manager and twenty (20) Support Personnel (please refer to

PWS Section 2.0).

Question 87: PWS § 5.0 Management & Staffing (no OT language) If bidding one site manager and 20 employees is not required to be responsive, please specify whether the Government limits annual overtime hours per employee and, if so, what that limit is.

Answer 87: All offerors must provide one (1) On-Site Manager and twenty (20) Support Personnel (please refer to

PWS Section 2.0).

Question 88: If overtime is allowed, does it require prior written approval from the Contracting Officer or COR, or may the contractor self-authorize OT provided costs remain within the fixed price CLINs?

Answer 88: This is a Firm-fixed-price contract. Overtime is not incorporated into payment of services.

Question 89: For compliance purposes, will overtime be measured against the 40-hour FLSA weekly limit, a daily limit, or another standard (e.g., pay period total)?

Answer 89: This is a Firm-fixed-price contract.

Question 90: PWS § 1.4 Hours of Operation - § 1.4 sets the daily service window (05:00–15:30), but does the

Government restrict individual shift lengths to any specific pattern (e.g., only 8-hour shifts) or will it accept any schedule that provides continuous coverage and complies with labor law?

Answer 90: This is a Firm-fixed-price contract. The use of staggered shifts is authorized, but continuous coverage must be provided. The hours of operation are listed in the PWS.

Question 91: PWS § 4.5 Douglas Rd Escort Lot Surge staffing preference When unexpected traffic increases occur

(§ 4.5 Douglas Rd Escort Lot), does the Government prefer contractors to meet the surge with (a) premium rate overtime for existing staff, or (b) standing reserve/extra FTEs?

Answer 91: This is a Firm-fixed-price contract. The use of staggered shifts is authorized, but continuous coverage must be provided. The hours of operation are listed in the PWS.

Question 92: Will the Government confirm that the Offeror is providing Support Personnel labor for location/station coverage in hours and not headcount?

Answer 92: All offerors must provide one (1) On-Site Manager and twenty (20) Support Personnel (please refer to

PWS Section 2.0).

Question 93: Will the Government replace the “Personnel Quantity: 20” with the “Hours Quantity: 39,217.5”?

Answer 93: No. All offerors must provide one (1) On-Site Manager and twenty (20) Support Personnel (please refer to PWS Section 2.0).

Question 94: How many Support Personnel are currently performing on the contract?

Answer 94: The current Contract is held by Valkos Corporation.

Question 95: What staffing schedule is currently being used to staff all required locations including their required workstations, CV lanes, and the escort lot?

Answer 96: Please refer to the hours of operation provided in PWS Section 1.4

Question 97: Will the Government remove the Position Support Personnel Quantity of 20 requirement and instead allow the Offeror to develop its own technical solution inclusive of staffing and scheduling that will cover the required locations and stations (workstations, CV lanes, and escort lot) from 0500 – 1530, Monday through Friday)?

Answer 97: No. All offerors must provide one (1) On-Site Manager and twenty (20) Support Personnel (please refer to PWS Section 2.0).

Question 98: In addition to the Daily Status Logbook and the CV Log are there any other deliverables required by the Government? If so, what is/are the deliverable’s title, required content, and required periodicity of submittal?

Answer 98: All deliverables are listed within the PWS.

Question 99: The solicitation states “The Contractor shall provide adequate staffing to ensure that all workstations at each location are staffed during hours of operation.” Will the Government clarify this requirement? Does each workstation have to be staffed from 0500 to 1530 Monday through Friday without interruption?

Answer 99: The hours of operation are provided in PWS Section 1.4. Each workstation must be staffed during the specified hours of operation, unless there is a base closure or holiday designated for closure.

Question 100: Is the contractor authorized to stagger the data entry position’s start and end times for the workstations (i.e. at a designated location, Workstation 1 starts at 0500 AM and Workstation 2 starts at 0700)?

Answer 100: The hours of operation are provided in PWS Section 1.4.

Question 101: Which positions require a relief at their post/station for breaks?

Answer 101: Lanes cannot be unattended and require an escort while open. The On-Site Manager should ensure all employees are taking the proper breaks.

Question 102: The solicitation states “the contractor shall redirect the personnel assigned to provide CV liaison services at the Curtis Road Gate to the Douglas Road Escort Lot.” During this redirection of resources, is a CV lane at Curtis Road Gate left unattended?

Answer 102: The Contractor at the direction of the COR may be required to redirect personnel from one CV lane to another, but they will not be left unattended.

Question 103: What personal protective equipment (PPE) does the Government require for commercial vehicle escort support personnel?

Answer 103: Equipment requirements are in the PWS (please see PWS Section 10.1).

Question 104: What does the Government define as “administrative supplies” and what amounts of these items by item are expended per year?

Answer 104: The Government defines “administrative supplies” as basic office supplies, such as pens, paper and other writing materials are provided by the Government. Any specialty items will not be provided. Contractors can request additional items; however, they are issued on necessity and case by case i.e. clip boards, sticky notes.

Question 105: Is it acceptable to the Government for the offeror to submit two proposal volumes: Volume I – Price which includes: (a) Price, (e) Completed FAR Provisions 52.204-24 or 52.204-26, (f) Completed DFARS Provision

252.204-7016 or 252.204-7017, (g) Completed FAR Provision 52.212-3, and (h) CAGE and UEI and Volume II –

Non-Price which includes (b) Technical Capability, (c) Delivery Information, and (d) Past Performance references?

Answer 105: The submission requirements of quotes are provided on page 3 of solicitation. The preparation of quote requirements is within the clauses section of the Solicitation (FAR 52.212-2).

Question 106: The RFQ states “provide all the information designated for the Contractor Past Performance

References for contracts which have been completed or terminated within the last 3 years,” will the Government allow the Offeror to use currently in progress contracts for past performance references as long as those references have had at least one year of performance by the offeror?

Answer 106: Requirements pertaining to Past Performance are within the clauses section of the Solicitation (FAR

52.212-2).

Question 107: In order to accurately calculate the Wage Determination required Vacation days which is based upon

“years of service with a contractor or successor,” what is the seniority list of current personnel performing on the contract?

Answer 107: No, seniority dates for all incumbent personnel will not be provided.

Question 108: Will the Government update the Administrative Service Manager’s hourly rate to reflect the current

OES (May 2023)? For Wage Determination 2015-4389 Rev 29, Executive Order 14026 applies and requires a minimum hourly salary of $17.75 per hour, will the Government replace the rate of $16.37/hr from the table with

$17.75/hr?

Answer 108: On March 14, 2025, President Trump issued an Executive Order, “Additional Rescissions of Harmful

Executive Orders and Actions,” which revoked, among other items, Executive Order 14026 of April 27, 2021, “Increasing the Minimum Wage for Federal Contractors” (86 FR 22835). Pursuant to section 2(d) of the March 14, 2025, Executive Order, the Department is no longer enforcing Executive Order 14026 or the implementing rule (29

CFR part 23) and will take steps, including rescinding 29 CFR part 23, to implement and effectuate the revocation of

Executive Order 14026.

Question 109: Are all of these duty station/posts, as listed in section 4, required to be manned M-F 0500-1530? If not, can you please indicate the days and times required for each location/post?

Answer 109: The hours of operation are provided in PWS Section 1.4.

https://www.federalregister.gov/documents/2021/04/30/2021-09263/increasing-the-minimum-wage-for-federal-contractors

Question 110: Is the delta between the 15 distinct posts (section 4) and the total 20 support personnel (section 2) to account for personnel mix needed to properly meet all sites and hours, while reducing OT?

Answer 110: No, this not to reduce overtime. This is a Firm-fixed-price contract. Overtime is not incorporated into payment of services. Not all personnel will be utilizing a workstation (Government Laptop), some personnel will be operating the CV Lanes.

Question 111: Page 11, Section 5.0 indicates any manning vacancies remaining unfilled after 5 days results in an invoice offset. How is a vacancy defined? Is it when the total count goes below 21 total personnel, as indicated in section 2.0?

Answer 111: Personnel are needed to staff all sections during hours of operation. A vacancy is defined as any timeframe during the PoP when the contract is not fully staffed.

Question 112: Page 10-11, Section 4: Can you please clarify how many support personnel are required for each location?

Answer 112: Please refer to PWS Section 2.0 and 4.6 for details.

Question 113: Does the contractor need to provide break coverage for restroom, Bonafide lunch, etc. which would necessitate a “floater” to travel to each duty station/post to provide relief?

Answer 113: Solicitation does not necessitate a “floater” to travel to each duty station/post to provide relief.

Question 114: For proper SCA leave calculations, can you please provide the seniority dates for all incumbent personnel.

Answer 114: No, seniority dates for all incumbent personnel will not be provided.

Question 115: Is the current incumbent contract fully staffed?

Answer 115: The incumbent contract is fully staffed.

Question 116: Could you please confirm whether there is a current incumbent contractor performing the services outlined in this solicitation? If so, we would appreciate it if you could share the contractor’s name and contract number, if available.

Answer 116: The current contract was awarded to Valkos Corporation, and they are currently performing the services outlined in the solicitation.

Question 117: For the 20 support personnel, can the Government expect contractors to only utilize the two labor

Categories that are provided in the RFQ on page 58?

Answer 117: Wage determinations are included at the end of the Solicitation.

Question 118: Can the Government confirm that for the price quote we are to submit a pdf of the completed Section

B CLINs only as there was not an additional pricing file provided?

Answer 118: Vendors will submit quotes in accordance with solicitation. The submission of quote requirements is on page 3 of solicitation. The preparation of quote requirements is within the clauses section of the Solicitation (FAR

52.212-2).

Question 119: Can the Government clarify the minimum daily staffing by labor category and work schedule? Does the Government expect a minimum of 20 support personnel to be on-site M-F from 5am to 3:30pm daily or just that number in 8-hour shifts with overlapped coverage?

Answer 119: Staffing requirements are found in PWS Section2.0. All staff are needed especially during peak hours.

Peak hours are generally in the early morning.

Question 120: Do the support personnel have a collective bargaining agreement or are they subject to the Service

Contract Act? If subject to the SCA, can the Government provide the acceptable or target labor categories?

Answer 120: Under the SCA Wage determinations have been provided at the end of the Solicitation.

Question 121: Page 11, 5.0 Management and Staffing- “As such, the Contractor is expected to develop a manning plan to fill any planned or unplanned vacancies on an expedited basis. Any vacancies that occur in the Contractor’s proposed manning must be filled within 5 calendar days.” Can the Government please clarify if the expectation is to hire and have them cleared within 5 days, or if it is acceptable to hire within 5 days and be in the process of having them cleared on systems?

Answer 121: The Government requires the position to be filled within 5 days in accordance with PWS Section 5.0.

Question 122: Of the 20 employees, how many are working at one time?

Answer 122: All personnel under PWS Section 2.0 are required to be working during peak hours. All 21 will be working during peak hours.

Question 123: Are the incumbent employees' training and NACI up to date?

Answer 123: The Contractor shall provide National Agency Check with Inquirers (NACI) clearances for all personnel prior to commencement of work (please refer to PWS Section 2.0)

Question 124: Will there be any transition time, given the proposal due date and the start of the contract?

Answer 124: No, Contractor must begin work according to the PoP in the solicitation.

Question 125: Will escort be required to use vehicles?

Answer 125: The contractor is responsible for providing all required transportation for their personnel to facilitate movement between the various performance locations specified within the PWS. The Government will not provide transportation for contractor personnel supporting this requirement. (please see PWS Sections 2.0 through 2.212 for requirements).

Question 126: What is the current contract value?

Answer 126: The current contract is held by Valkos Corporation.

Question 127: Are there any additional hours outside of the post hours listed in the RFP? Is this historically the same as previous requirements?

Answer 127: The hours of operation are in PWS Section 1.4. No other post hours are included.

Question 128: Will there be any transition time, given the proposal due date and the start of the POP?

Answer 128: No, Contractor must begin work according to the PoP in the solicitation.

Question 129: Are there any roving posts or are they all stationary?

Answer 129: All places of performance are stationary.

Question 130: Are there any escorts required for vehicles?

Answer 130: Requirements for personnel are under Sections 2.0 through 2.2.12 of the PWS. The contractor is responsible for providing all required transportation for their personnel to facilitate movement between the various performance locations specified within the PWS. The Government will not provide transportation for contractor personnel supporting this requirement. (please see PWS Sections 2.0 through 2.212 for requirements).