E4 SF30 - Extend Offer Due Date and Bill By Day.pdf

M33000211527

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide a clean Performance Work Statement (PWS) w ithout editing remarks;

2. Update section 4.8 (Item 0006) Storage, of the PWS to end w ith the w ords “…bill by day.”; and

3. Extend the Offer Due Date, stated in box 8, from Sunday, 25 September 2022, at 12:00 p.m. (PDT), to Thursday, 29 September 2022, at

10:00 a.m. (PDT).

See SUMMARY OF CHANGES for additional details

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Sep-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0068122Q0017

X 9B. DATED (SEE ITEM 11)

04-Aug-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Sep-2022

CODE

REGIONAL CONTRACTING OFFICE-MCIWEST

P O BOX 555027

CAMP PENDLETON CA 92055-5027

M00681 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0068122Q0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Sep-2022 12:00 PM to 29-Sep-2022 10:00 AM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

SECTION 1- GENERAL REQUIREMENTS

1.1 Scope of Work.

The Contractor shall furnish all personnel, management, transportation, material, parts, supplies, and equipment for the packing and storage of personal effects for deploying service members. The geographical area covers Marine

Corps Base Camp Pendleton, California. The Contractor shall perform in accordance with this Performance Work

Statement.

1.2 Personnel.

1.2.1 The Contractor shall furnish sufficient number of qualified supervisory, administrative, and labor/journeyman personnel to accomplish all required contract services. The Contractor shall be staffed at all times during normal working hours with personnel authorized to book shipments and arrange for services under this contract. The Contractor shall provide English reading, speaki ng, and writing personnel at all times during packing and unpacking services. At no time shall contractor personnel appearing to be under the influence of alcohol or drugs, or using profane language be permitted to provide services under the contract. Any personnel falling within these categories shall be replaced, immediately, with qualified personnel for completion of services being performed. The Contractor’s employees shall be identified by having company and employee name on, or attached to, the upper front of their clothing/uniform.

1.2.2 Conflict of Interest. The Contractor shall not employ the following personnel: off-duty quality assurance personnel, an employee of the U.S. Government if the employment of that person would create a conflict of interest.

1.2.3 The Government reserves the right to tell the Contractor that they may not utilize a particular employee who violates federal regulations or is identified as a potential threat to the security, safety, health or operational mission of this base and its population. Contractor employees are allowed on base while in a work status in the performance of services under the contract.

1.3 Contractor’s Physical Location.

The contractor/subcontractor shall have centralized operations and storage facilities that allows for pick-ups and deliveries to be completed within 72 hours from the issuance of aDD Form 1299.

1.4 Base Access.

1.4.1 Contractor personnel to include delivery drivers must have in their possession documentation to identify the requested services, pickup/delivery address and sponsor’s contact information in order to gain initial access to the base.

1.4.2 Contractor personnel must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractor’s responsibility to ensure all their employees and or subcontractors are properly registered within DBIDS.

1.4.3 DBIDS credentials will be valid for the duration of the contract, not to exceed five years; however, re-vetting of individuals' information will occur each year.

1.4.4 Contractor personnel requiring access for over 60 days will receive a credential valid for up to one year.

1.4.5 Contractor personnel requiring access for less than 60 days will receive a temporary paper pass.

1.4.6 If you have questions regarding base access, Contractor CAC, or DBIDS requirements, contact

Contractor Security Section at (760) 763-7604/7605 or email at PNDL_CPENDBIDS@USMC.MIL

1.4.7 Contact the Contractor Base Security Section for more details.

1.5 Working Hours.

The Contractor shall perform all required contractual services during regular work hours (8:00 AM to 5:00 PM

Pacific Time, Monday-Friday). Working hours for emergency services may exceed this time period.

1.6 Federal Holidays*

New Year’s Day Labor Day

Birthday of Martin Luther King Jr. Columbus Day

Washington’s Birthday Veterans Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

*And any other day determined to be a holiday by the President of the United States.

1.7 Geographical Area of Responsibility.

Services under this contract require extensive travel aboard Marine Corps Base Camp Pendleton.

1.8 Indemnity.

The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

1.9 Government Observations.

Other Government personnel, such as the Contracting Officer’s Representative (COR), Department of Defense

Inspection Teams, Naval Audit Service personnel, Contracting, or other higher headquarters staff are authorized to observe Contractor operation.

1.10 Quality Control Plan.

The Contractor shall establish and maintain a complete quality control program to assure the requirements of the contract are provided as specified. When the Government requests copies of these records, the Contractor shall furnish them within eight (8) working hours after notification. Failure to provide copies is a violation of the requirements under this contract. The Contractor’s Quality Control Plan shall include, but not be limited to the following:

1.10.1 An inspection and/or testing system covering the services stated in Specific Tasks, Section 4. It shall specify areas to be checked on either a scheduled or unscheduled basis, how often inspections will be accomplished, and title of the individual(s) who shall perform the i nspection and/or testing.

1.10.2 The methods for identifying and preventing deficiencies in the quality of services performed before the level of performance is unacceptable.

1.10.3 On-site records of all inspections conducted by the Contractor necessary and corrective action taken when discrepancies have been found. This documentation shall be made available to the Government for review anytime during the term of this contract.

1.11 Continuation of Essential Contractor Services. The Distribution Management Office (DMO) activity and the functions it performs in support of the United States Marine Corps have been identified as “Mission Essential”.

Therefore, the services provided under this contract are considered an “Essential Contractor Services”.

1.11.1 Essential Contractor Service means a service provided under a contract to DoD to support mission-essential functions.

1.11.2 The Government has identified all of the Contractor services performed under this contract as

“Essential Contractor Services” in support of mission- essential functions.

1.11.3 At a minimum, the Contractor shall develop a Mission-Essential Contractor Services Plan in accordance with DFARS 252.237-7024. This plan shall be submitted with the contractor’s quote

(Deliverable 8.3). After the plan has been incorporated into the awarded contract, the Contractor shall obtain the Contracting Officer’s acceptance in writing of any proposed change to the plan.

1.11.4 Pursuant to DFARS 252.237-7023 “Continuation of Essential Contractor Services,” the contractor shall perform in accordance with the contractor’s Mission Essential Contractor Services Plan when directed by the Contracting Officer.

SECTION 2- DEFINITIONS

2.1 Standard Definitions. Definitions of specific terms and phrases used in this Contract.

2.1.1 Administration. That stage of the contracting cycle in which the Contracting Officer ensures that the total contract is being followed, makes necessary changes to the contract, and insures progress toward contract completion.

2.1.2 Bluebark. The code word used to designate a personal property shipment of a deceased member.

2.1.3 Call Number or Lot Number. Locally assigned control number provided by the ordering activity when requirement for services is placed with the Contractor by the Distribution Management Office

(DMO).

2.1.4 Complete Service. The rate offer per each item includes all related services, such as long carry, stairs, elevators, excessive distances, etc., necessary to perform the complete pickup and delivery o f the personal property shipment.

2.1.5 Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.6 Contracting Officer’s Representative (COR). A person appointed as the Contracting Officer’s

Representative for the surveillance and verification of required services.

2.1.7 Contractor. The term "Contractor" as used herein refers to both the prime Contractor and his employees, and any subcontractors and their employees. The Contractor shall be responsible for assuring that his/her subcontractors comply with the provisions of this contract.

2.1.8 Drayage. The term “drayage” refers to the transport of goods over a short distance in the shipping and logistics industries. Drayage is often part of a longer overall move, such as from a ship to a warehouse.

Drayage is a key aspect of the transfer of shipments to and from other means of transportation. Drayage applies in those instances when a shipment requires drayage from a pickup point (barracks) to the

Contractor's warehouse and from Contractor's facility to the final delivery point (barracks).

2.1.9 Freight. Supplies, goods, and transportable property.

2.1.10 Hundredweight (CWT). Hundredweight is equal to 100 pounds and is also known as a short hundredweight.

2.1.11 Owner (or Member). The military member, civilian employee, or agent thereof for whom services are being provided at Government expense.

2.1.12 Month. A month equals thirty (30) days, for contract purposes.

2.1.13 Offer. Proposal.

2.1.14 Ordering Officer. The Contracting Officer of a using activity or an individual appointed by the

Contracting Officer authorized to order services under the contract.

2.1.15 Originator. When used in reference to a claim, the Government official or member initiating the claim.

2.1.16 Packaging. Application or use of protective measures, including appropriate wrappings, cushioning and interior containers.

2.1.17 Packed By Owner (PBO). Those articles packed in an interior container by the owner.

2.1.18 Performance Work Statement (PWS). Document that accurately describes the essential and technical requirements for items, materials, or services, including the standards used to determine whether the requirements have been met.

2.1.19 Personal Effects. That portion of a member’s weight allowance of personal property that includes articles of individual uniform clothing, civilian clothing, individual equipment, and other personal items not defined herein.

2.1.20 Personal Property. Refers to personal effects to include snow mobiles and vehicles such as motorcycles, mopeds, golf carts, and boats (with or without an associated trailer equal to or less than the following dimensions: Length 14 feet x Width 6 feet 10 inches x Height 6 feet 5 inches) are authorized to be shipped.

Any substances which are hazardous such as flammables, combustibles, and alcohol/liquor may not be shipped. In addition, the following items may not be shipped or stored as personal effects at government expense:

a. Automobiles, trucks, vans, and similar motor vehicles; boasts (exceeding authorized dimension size listed above), airplanes, mobile homes, camper trailers, and farm equipment.

b. Live animals including birds, fish, and reptiles.

c. Cordwood and building materials.

d. Property for resale, disposal, or commercial use rather than for use by members and their dependents.

e. Privately owned live ammunition, incendiary device, or flammable item.

2.1.21 Personal Property Shipping Officer (PPSO). The individual, usually a military or DoD civilian

Supervisor, designated by authority to perform assigned distribution management functions at military installations or activities, regardless of whether or not that is the organizational title of the individual. For the purpose of this Order, the term Personal Property Shipping Officer includes representatives designated to order the services required and to inspect and evaluate those services performed by the Transportation

Service Provider/Contactor for acceptance or rejection.

2.1.22 Quality Assurance. Those actions taken by the Government to assure services meet the requirements of the contract.

2.1.23 Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods for performing surveillance of the contractor.

2.1.24 Quality Control. Those actions taken by a Contractor to control the production of goods or services so that they will meet the requirements of the contract.

2.1.25 Residence. Normally considered to be the barracks of the service member.

2.1.26 Shall. This word is used in connection with the Contractor and specifies that the provision is binding.

2.1.27 Shipment. Freight transported or to be transported.

2.1.28 Distribution Management Officer. The individual designated by appropriate authority to perform assigned distribution management functions at military installations or activities, regardless of whether or not this is the organization title of the individual. For the purpose of this contract, the term includes representatives designated to order the services required and to inspect and evaluate those services performed by the Contractor for acceptance or rejection.

2.1.29 Will. This word is used to express a binding commitment on the part of the Government.

2.1.30 24-Hour Service. 24-hours service is from time of receipt on one work day to the same time the following work day (i.e., 9:00 AM Monday to 9:00 AM Tuesday).

2.1.31 72-Hour Service. 72-hour service is from time of receipt on one work day to the same time three work days later (i.e. 9:00 AM Monday to 9:00 AM Thursday).

2.2 Standard Abbreviations. Complete spelling of commonly used abbreviations in this PWS.

2.2.1 CPEN Camp Pendleton

2.2.2 COR Contracting Officer's Representative

2.2.3 DFARS Defense Federal Acquisition Regulation Supplement

2.2.4 DMO Distribution Management Office

2.2.5 FAR Federal Acquisition Regulation

2.2.6 CWT Code to designate gross hundredweight

2.2.7 MCAS Marine Corp Air Station

2.2.8 MCB Marine Corps Base

2.2.9 NWCT A code used to designate net hundredweight

2.2.10 OSHA Occupational Safety and Health Administration

2.2.11 PWS Performance Work Statement

2.2.12 QA Quality Assurance

2.2.13 QASP Quality Assurance Surveillance Plan

2.2.14 QC Quality Control

2.2.15 SDDC (Military) Surface Deployment and Distribution Command

2.3 Deployments.

2.3.1 Routine. Upon notification of pickups and deliveries, the contractor has up to 72 hours to execute the order, per the Department of Defense (DD) Form 1299, Application for Shipment and/or Storage of

Personal Property.

SECTION 3- CONTRACTOR FURNISHED ITEMS AND SERVICES

3.1 General.

Except for those forms specifically stated in Section 5, the Contractor shall furnish the specific items listed below and everything else required to perform this contract.

3.2 Service Materials.

The Contractor shall provide personnel, transportation, supplies, materials, and the necessary equipment to perform the services required by this contract. All of these items shall be available on the contract start date.

3.3 Responsibility.

The Government will not be responsible in any way for the Contractor's supplies, materials, personal equipment, or belongings brought into the buildings or on the grounds to perform services. This includes items lost or damaged by fire, theft, hurricane, accident, or other disaster.

SECTION 4- SPECIFIC TASKS

4.1 General.

The Contractor shall provide all the services, labor, transportation, supplies, materials, tools (except as specified in

Section 5) required for performing the functions listed in this PWS. Services shall be performed in compliance with the terms and conditions contained within the contract.

The Distribution Management Office will have ordering officers placing orders against this contract, and these ordering officers will be appointed in writing by the contracting officer. Ordering officers appointed by the contracting officer are the only personnel authorized to place orders against this contract. The contracting officer will provide the ordering officer appointment letters via separate correspondence.

All pickups and deliveries shall be scheduled to occur during regular work hours (8 am to 5 pm local time). The

Contractor shall complete all pickups and deliveries within 72 hours of the issuance DD Form 1299.

4.2 Contractor’s Unauthorized Work Performance.

The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the Contracting Officer, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

4.3 (Item 0001) Complete Pack-Out Service (Pickup); Monday through Friday:

Service must include packing, tagging, inventorying, drayage, loading, weighing, vaulting, removal of all packing containers/ debris from premises, and unloading from carrier vehicle. Unit moves may consist of pickups at more than one building/ barracks with various rooms of service located within the same geographic location. Service ordered must be subject to and payable on the basis of a unit move weight vice individual weight, per hundred pounds. Designated areas will be aboard Marine Corps Base Camp Pendleton, California.

Note: Pickups will be scheduled to occur during regular work hours (8 am to 5 pm).

4.4 (Item 0002) Complete Delivery Service (Delivery); Monday through Friday:

Service must include loading onto carrier vehicle, un-vaulting at delivery site, delivery of individual lots to individual rooms. Unit move may consist of deliveries at more than one building/barracks with various rooms of service located within the same geographic location. Service ordered must be subject to and payable on the basis of individual vault weight, per hundred pounds. Designated areas will be aboard Marine Corps Base Camp Pendleton, California.

4.5 (Item 0003) Partial Delivery

Service must consist of handling out, re-handling and handling of partial removal of individual lots from a unit lot for delivery to residence/barracks/building room. When weight of individual lot ordered out is less than 50% of total vault weight at time service is ordered, contractor must access the vault at warehouse to retrieve requested lot.

Exceptions may be granted on case-by-case basis. When weight of individual lot ordered out is equal to or more than 50% of total vault weight at time service is ordered, contractor must access vault at delivery site. Exceptions may be granted on case-by-case basis.

4.6 (Item 0004) Attempted Pickup

When the initial attempt to pick up a lot at the member residence is unsuccessful, charges apply provided the contractor notified the contracting officer via telephone and provided that after contractor's notification, the COR (a) cannot locate the member within 30 minutes, (b) cannot have the member at the residence within one hour after notification, and (c) the contractor left a notice of attempted pickup at the residence.

4.7 (Item 0005) Attempted Delivery

When the initial attempt to deliver a lot at the member residence is unsuccessful, charges apply provided the contractor notified the contracting officer via telephone and provided that after contractor's notification, the COR (a) cannot locate the member within 30 minutes, (b) cannot have the member at the residence within one hour after notification, and (c) the contractor left a notice of attempted delivery at the residence.

4.8 (Item 0006) Storage

Service must include warehouse handling-in, storage, and handling-out. Storage charges must commence on the date of pickup and terminate once vault is accessed with maximum 30-day billing period. Service ordered must be subject to and payable on the basis of actual weight of vault being accessed, per hundred pound, per day.

4.9 Vehicles.

The contractor shall ensure that all vehicles used in the movement of personal property will be of safe and sound condition so as not to permit damage to personal property. Vehicles used in transporting unpacked and uncrated furniture shall be of the closed type and shall be supplied with sufficient clean pads, covers, and any other equipment to protect personal property adequately during transit and delivery. Vehicles used in transporting containerized personal property may be the open type, provided a weatherproof tarpaulin is used to protect the shipment.

4.10 Subcontracting.

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The facilities of any approved subcontractor shall meet the minimum standards required by this contract.

4.11 Recording Loss or Damage.

When unloading or unpacking articles at the destination residence, the Contractor shall, in coordination with the owner, check the inventory prepared at origin and inspect each article for loss or damage. The Contractor shall record damage and loss on a DD Form 1840, Joint Statement of Loss or Damage at Delivery. The DD Form 1840 shall indicate any difference in count and condition from that shown on the inventory prepared at origin and shall be jointly signed by the Contractor and the owner. The DD Form 1840 shall be prepared in five copies by the

Contractor. The Contractor shall furnish the member three copies of the completed form, obtain a receipt therefore on the space provided on the form, and provide the member three copies of the DD Form 1840R, Notice of Loss or

Damage. The Contractor shall furnish the Ordering Officer a completed copy of the form within seven business days after delivery. One copy of the form shall be held in the Contractor's files for further reference.

4.12 Claims.

The Contractor shall make prompt settlement directly to the member or the Government on any claims for loss or damage to personal property for which there is liability under the provisions of this contract. Contractors receiving a written claim or correspondence for loss or damage shall acknowledge receipt of such claim or correspondence, in writing, to the originator within 10 work days after its receipt. The Contractor shall, at the time such claim is received, cause the date of receipt to be recorded on the claim. When the Contractor receives a claim for loss or damage, the Contractor shall pay, decline, or make a firm compromise settlement offer in writing to the claimant within 120 days after receipt thereof. If the Contractor fails to settle the claim satisfactorily within 120 days, the claimant may file a concurrent claim with the U.S. Government. The Contractor shall at that time and at the expiration of each succeeding 30 day period, while the claims remain pending, advise the claimant, in writing, of the status of the claim and the reasons for delay in making final disposition thereof. The Contractor shall furnish the

Ordering Officer within 10 work days an information copy of all correspondence. The ordering office shall retain the correspondence in the Contractor's quality assurance file for evaluation and reference purposes until one year after contract expires. When a meritorious claim is not paid promptly as established above, the Government reserves the right to set off the amount of the claim against any amounts that may be owed to the Contractor.

4.13 Facilities.

Contractor’s facilities shall meet the guidelines outlined in DD Form 1812 to be provided via separate correspondence.

a. Inspection of Contractor’s Facility. The inspection is to insure compliance with Government standards listed in the DD Form 1812. Inspections may be on a quarterly basis or, if deemed necessary, on a more frequent basis. If a facility is found to be unsatisfactory, it may be declared ineligible to receive orders under the contract (if found after award).

b. Upon receipt of contract award, the contractor shall furnish (within 5 calendar days after receipt of order (ARO)), to the contracting officer, evidence of the required insurance, covering work to be performed. The contractor shall maintain at least, the minimum insurance coverage required (as specified in the FAR 28.307-2 Liability) throughout the contract period for the following policies: (1) Workmen's Compensation Insurance $100,000.00; (2)

Comprehensive General Liability Insurance $500,000.00, and Automobile Liability Insurance $500,000.00 per occurrence. Each policy shall contain an endorsement that cancellation or material change in the policy shall not be effective until after a 30-day written notice is furnished to the contracting officer.

4.14 Cargo Insurance

The contractor shall provide a certification (within 5 calendar days ARO) of cargo insurance reflecting coverage on a continuous basis in at least the amounts shown below to cover legal liability. The certificate shall contain the statement that the insurance company shall provide the Commander, HQ SDDC, Attn: MTPP-PP, a 30-day written notice of any change, expiration, or cancellation of said policy. The underwriter of cargo insurance shall have and maintain a policyholder’s rating of “A” or better in current issue of Best’s Insurance Guide. The certificate shall be prepared with original signatures and provided to the Commander, HQ SDDC, Attn: MTPP-PP, using MT-HQ Form

49-R. The following is the minimum cargo liability coverage required:

Amount Per Aggregate Losses/

Amount Per Shipment Damages at Any One Place and Time

Domestic $22,500 $150,000

International $22,500 $150,000

The loss and damage liability coverage for personal property shipments is the greater of:

a. $7,500 per shipment, or

b. $6.00 times either the net weight of Household Goods shipment or the gross weight of the Unaccompanied

Baggage shipment, in pounds, not to exceed $75,000.

4.15 Invoicing Instructions. All vendors must be registered in the SYNCADA system through the following link in order to properly receive payment: https://portal.syncada.com/Syncada?Login.aspx

(a). Invoices will be submitted and paid utilizing Third Party Payment procedures in accordance with FAR

Clause 52.232-36. Wide Area Workflow (WAWF) will not be utilized. All invoices submitted for billing to the MCI-West, G-4 Logistics Funds Manager shall be complete and display a detailed and accurate account of services performed. The specific billing POC will be provided upon contract award.

SECTION 5- APPLICABLE PUBLICATIONS AND FORMS

5.1 Publications and forms applicable to this Performance Work Sta tement are listed below. The Publications have been coded as mandatory. The Contractor is obligated to follow those publications as mandatory to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the Performa nce Work Statement.

All publications and forms listed shall be provided by the Government at the start of the Contract.

https://portal.syncada.com/Syncada?Login.aspx

5.1.1 Publications.

SPECIFICATION/

PUBLICATION DATE TITLE MANDATORY ADVISORY

ASTM-D4169 1 Apr 16 Standard Practice for Performance X

Testing of Shipping Containers and Systems https://global.ihs.com/doc_detail.cfm?rid=Z56&mid=ASTM&document_name=ASTM%20D4169&item_s_key=00

018372&gclid=CMaFroj0rdACFRCqaQodv3kFqg

DTR 4500.9-R 28 Jan 22 Defense Transportation Regulation, Part IV, X

Personal Property https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_toc.pdf

MCO 4600.39 19 Aug 16 Marine Corps Personal Property Transportation X

Program http://www.marines.mil/News/Publications/ELECTRONIC-LIBRARY/Electronic-Library

Display/Article/923093/mco-460039/

JTR 1 Feb 22 Joint Travel Regulations, Uniformed Service X and Civilian Employees http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

5.1.2 Forms.

The Government will provide the following forms via e-mail:

(a). DD Form 1387, Military Shipment Label

(b). DD Form 1299, Application for shipment and/or storage of personal property with applicable special order and when required customs forms.

(c). DD Form 1840, Joint Statement of Loss or Damage at Delivery

(d). DD Form 1840R, Notice of Loss or Damage

SECTION 6- CONTRACTING OFFICER’S REPRESENTATIVE

6.1 Role of the Contracting Officer’s Representative (COR) for Inspection, Acceptance, and Other Duties .

6.1.1 Responsibilities. Performs surveillance and inspection of services required under this contract; determines the adequacy of Contractor performance according to the specifications of this contract; acts as the Government's representative at the work site; ensures compliance with contract; and advises the Contract Administrator of any factors which may cause delay in work performance. The COR cannot authorize deviations from contract specifications and requirements. In the event the Contractor deviates without approval of the Contracting Officer, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

The Contracting Officer will appoint a COR by position title or name for each activity listed below to help him in the discharge of his responsibilities when he is unable to be directly in touch with the contract performance.

6.2 Documents and Reports Required By COR. The COR will maintain contract surveillance files as directed by the KO. Surveillance files will include, as a minimum, the following documentation for this Firm-Fixed Priced contract:

(a) COR designation and appointment letters.

(b) A copy of the contract and all contract modifications.

(c) QASP, Quality Control Plan, and any other monitoring tools, checklists, etc.

(d) All correspondence including KO notifications and the Contractor’s responses.

(e) Contractor monthly status reports.

(f) Monthly evidence of satisfactory performance provided by survey.

(g) Evidence of price monitoring: copies of certified invoices tracked against each contract line item.

(h) Quarterly technical reviews.

(i) Surveillance reports and a summary of the surveillance logs prepared by the COR and submitted to the

KO annually.

https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_toc.pdf http://www.marines.mil/News/Publications/ELECTRONIC-LIBRARY/Electronic-Library http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

(j) Copies of deficiency reports that may be submitted in support of unacceptable performance identified during the performance period by the COR, or when there is a significant change in the assessment in one or more evaluation areas.

6.2.1 Unacceptable Performance. When performance does not meet the specifications and requirements of this contract, written documentation will be furnished explaining how performance is considered unacceptable. This documentation should be received by the Contracting Officer within two days of each occurrence.

6.2.2 Final Receiving Report. The COR must submit a final receiving report stating that services have been received, inspected, and accepted to the Contracting Officer within 30 calendar days of the ending of the contract period.

6.3 Government Quality Assurance .

6.3.1 Quality Assurance. A performance report or customer survey will be completed by the unit point of contact

(POC) for multiple or unit/organizational shipments, or the individual if only one shipment.

6.3.2 Warehouse Inspections. Warehouse inspections will be conducted quarterly by the COR and documented on

DD Form 1812, Warehouse Inspection Report. The contractor is required to abide by DTR regulations and must be a

DoD approved contractor.

SECTION 7- PERFORMANCE

7.1 General.

(a) The Contractor shall render services in accordance with this performance work statement.

(b) All services shall be performed in accordance with the priority order established by the Ordering Officer.

(c) Failure to meet approved tasks may be cause for rejection of the services performed unless the Contractor can demonstrate the tasks cannot be met.

7.2 Performance Evaluation Meetings. The Contractor or a contractor representative that has been designated in writing by the Contractor with the authority to act on behalf of the Contractor shall meet at least weekly with the

Contracting Officer or his designated representative during the first month of the contract if deemed necessary by the Contracting Officer. Meetings will be held as often as necessary thereafter as determined by the Contracting

Officer. A mutual effort will be made in these meetings to resolve all problems identified.

7.3 Personal Effects Deployment Services.

(a) The Contractor shall containerize personal effects/property at the designated pick-up areas on the date specified by the Ordering Officer. If a longer period of time is necessary and is authorized by the Ordering Officer, the personal effects/property cartons may be picked up loose and containerized at the Contractor's faci lity. The containerization time allowed at the Contractor's facility shall be two working days following the specified pick-up date.

(b) The Distribution Management Officer or his designated representative shall give the Contractor notice to pick up personal effects/property shipments at least one full working day prior to the date specified.

(c) Delivery of personal effects/property to the designated areas shall be affected by the Contractor within two working days following the date of notification for delivery by the ordering officer.

7.4 Quality Assurance Surveillance Plan.

7.4.1 Purpose. A Quality Assurance Surveillance Plan (QASP) has been developed to provide the standard of surveillance for moving and storage services for the Distribution Management Office (DMO), Marine Corps Base, Camp Pendleton, CA. The KO will appoint an individual at the time of award as the COR. COR contact information is also provided in the award. The COR will also serve as the Quality Assurance Evaluator (QAE) and will use the

QASP to ensure the standards of the contract are being met. The COR/QAE will be referred to as the COR throughout the QASP.

7.4.2 Performance Standards. The QASP provides a systematic method to evaluate the service the Contractor is required to furnish. The COR will assess the Contractor’s performance to ensure the Contractor is performing up to the specified standards. The standards for this PWS are stated in the Performance Requirements Summary (PRS) included in the QASP.

7.4.3 Management and Oversight. The QASP is based on the premise that the Contractor, and not the

Government, is responsible for the management and any Quality Control action required to meet the terms of the contract. The performance requirements recognize that unforeseen requirements and uncontrollable problems do occur. Good management and use of an adequate Quality Control Plan will allow the Contractor to operate within specific performance requirements. QASPs are designed to be objective, fair, and consistent in evaluating Contractor performance against the provided standards.

7.4.4 Acceptable Quality Levels (AQLs). AQLs have been established in the PRS and provide performance standards that the Contractor will meet in performing the contract. In the event the Contractor does not meet the established AQLs, the KO has the right to exercise the negative incentives stated in the QASP.

7.4.5 Methods of Surveillance/Evaluation. The COR will evaluate the contractor’s performance using one or more of the following surveillance methods:

(a). 100% Inspection: Inspection where specified characteristics of performance are examined and tested to determine conformance with defined requirements in the PWS.

(b). Random Inspection: Sampling method in which each unit of the population has an equal chance of being selected.

(c). Customer Surveys and Feedback: A review method where customers and end users are surveyed to provide input on specific service levels.

7.4.6 Negative Incentives. If any of the performance requirements do not meet the AQL set in the PRS table, the

COR shall document the discrepancy(s) and shall notify the Contractor promptly, and the KO, on a monthly basis, for appropriate action. When the performance is below the AQL standard, the Government may implement negative incentives that include: increased surveillance, and/or decision not to exercise the next option period.

7.4.7 Notification. The COR will notify the KO, in writing, of unacceptable quality levels. The COR will promptly provide written notification of discrepancies on a monthly basis, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

7.4.8 Response. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within ten (10) working days after receipt of the KO’s notification. The Contractor should cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

7.4.9 Ratings. The following criteria will be used for performance evaluations: Exceptional, Satisfactory, Marginal, or Unsatisfactory. Upward or downward arrows may be used to indicate an improving or worsening trend insufficient to change to the assessment status.

(a). Exceptional. Indicates performance clearly exceeds contractual requirements. The area of evaluation may contain a few minor problems for which corrective action appears highly effective.

(b). Satisfactory. Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(c). Marginal. Indicates performance meets contractual requirements. The area of evaluation contains one or more serious problems for which corrective actions have not yet been identified, appear only marginally effective, or have not been fully implemented.

(d). Unsatisfactory. Indicates the contractor is in danger of not being able to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains one or more serious problems for which the corrective actions appear ineffective.

7.4.10 Documentation. Documentation used and referenced to perform surveillance will consist of monthly reports, contractor plans and procedures, schedules, customer feedback and contract data requirements.

(a). Recording Observations. The COR shall use Surveillance Logs to record information on scheduled observations and deficiencies noted. Each observation is recorded on the log. The documents then become a formal record for reference. The contractor is to be told each time that a deficiency is found during scheduled observations. The COR makes a notation on the Surveillance Log of the date and time the deficiency was discovered, then, the COR asks a contractor site manager to initial the notation, documenting notification of the deficiency only.

(b). Potential Unacceptable Performance. The COR must identify the specific service that is unacceptable, seek clarification from the contractor, and identify possible causes.

(c). Documenting Unacceptable Performance. The COR must attempt to resolve the problem with the contractor. The original log and the attempted solution (along with an evaluation of results) are forwarded to the Contracting Officer through the COR.

Based on the severity of the discrepancy and the success of the solution, the COR will notify the KO. The contractor shall complete a response to the unacceptable evaluation if requested by the KO or by its own choice.

7.4.11 Taking Action.

(a). The COR may evaluate the contractor’s performance and document any non-compliance, but only the

KO may take action against the contractor for an unacceptable rating.

(b). When the contractor’s performance is unacceptable and a formal action is indicated, the COR will determine what action is appropriate for the specific circumstances and make a recommendation to the KO.

7.4.12 Documentation. The COR retains a copy of all inspection schedules and surveillance activity logs during the course of the contract, and forwards them for inclusion in the contract file at the end of the surveillance period.

However, when a specific service becomes unsatisfactory during a surveillance period, the inspection documentation supporting the contract discrepancy report is forwarded to the KO.

7.4.13 Performance Requirements Summary. The performance standards are stated in the summary below:

Required Service (PWS

Reference)

Performance Measurement Inspection Method Acceptable Quality

Level (AQL)

Section 4 (1) On-Time pick up of personal effects/property

Inspection of all shipments per deployment

100%

Section 4 (2) On-Time delivery of personal effects/property

100%

Section 4.12 (3) Claim filed

(a) Timeliness

(b) Number of claims

(1) processed within timeframes in paragraph 5.22

(2) No more than 2 per month

Section(s) :

4.13

6.3.2

(4) Warehouse Inspection

(1) Quarterly using DD

Form 1812

(2) Random

Evaluated grade of "C" or better for both

Section 7.4.5

(5) Customer Surveys

No overall grade of

"unacceptable"

SECTION 8- CONTRACT DELIVERABLES - Deliverables shall be submitted to the COR (or other specified

Government recipients) as identified in the table below. Deliverables shall be provided in Contractor-preferred format (unless otherwise specified below or elsewhere in the PWS). The COR will inform the Contractor when a hard copy is required.

Deliverable Paragraph Frequency

8.1 Identification of Contractor Point of Contact

(POC) and Alternate (provided an alternate is utilized)

7.2 Submit to COR and

Contracting Officer (KO):

Within 3 working days after contract award.

Within 1 working day after POC has been replaced.

8.2 Quality Control Plan 1.12 Submit to COR and KO

within 30 days after contract award.

8.3 Mission-Essential Contractor Services Plan 1.13 Submitted with quote. All plan updates shall be submitted for KO approval.

SECTION 9- SERVICE CONTRACT REPORTING (SCR) REQUIREMENTS

9.1 Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address:

https://sam.gov/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractor may direct questions to the help desk, linked at https://sam.gov/.

9.2 Reporting shall not be completed at the contract level. Instead, the contractor shall report data in SAM on an annual basis when he or she is awarded a task order valued in excess of $3 million in obligations or deobligations.

Additional information can be obtained via the following link:

https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2020-

10/SCR%20Guidebook%2021%20October%202020.pdf

SECTION 10- ESTIMATION OF WORK

10.1 The line items described in the “Pricing Sheet” Attachment represent the Government’s best estimation of required items and their estimated annual quantities.

10.2 The CLINs, SubCLINs, and Pricing Sheet are for pricing purposes to be utilized with third party payment processing.

https://sam.gov/ https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2020-10/SCR%20Guidebook%2021%20October%202020.pdf https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2020-10/SCR%20Guidebook%2021%20October%202020.pdf

PWS APPENDIX 1

MARINE CORPS BASE CAMP PENDLETON (MCB-CPEN)

SECURITY REQUIREMENT GUIDELINES

BASE ACCESS

Contractors are required to obtain Defense Biometric Identification System (DBIDS) credentials in order to access

MCB Camp Pendleton.

DBIDS credentials will be valid for the duration of your contract, not to exceed five years; however, re-vetting of individuals’ information will occur each year.

To help expedite processing time, DBIDS pre-enrollment is encouraged at HTTPS://DBIDS-

GLOBAL.DMDC.MIL/ENROLL.

Note: pre-enrollment is currently only possible if an individual sponsor can be identified.

Access through Naval Weapon’s Station Seal Beach, Detachment Fallbrook is prohibited unless DBIDS credential is authenticated (i.e., work is also performed there).

New Contractors: If you are a new contractor seeking enrollment into DBIDS, please contact your base sponsor

(typically the Contracting Officer Representative assigned to your contract). You may also contact the Contracting

Officer and/or Contract Specialist managing the contract awarded to your respective company.

Additional DBIDs information can be viewed via the following link: https://www.pendleton.marines.mil/Base-

Access/Contractors-Vendors/

Base access requirements and procedures may change during the term of a contract. The contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

ADDITIONAL REQUIREMENTS.

a. Photography is restricted on the Base. Clearance for photography shall be obtained in advance from appropriate Base personnel. When requested, all film or storage media must be turned over for processing and security inspection.

b. All contractor personnel shall be familiar with the installation Fire Danger Rating System (FDRS). Personnel are required to observe all restrictions applicable under the FDRS pertaining to permit activities while on the Base. Vehicles shall be parked only in designated parking areas in designated parking lots. Smoking is restricted to areas of bare soil. Fires of any nature are prohibited.

c. Do not pick up, remove, or disturb any ordnance (spent or live ammunition, brass, pyrotechnics, etc.).

d. Some areas of the Base may be inaccessible due to road conditions following heavy and/or prolonged rainfall. Adjustments to work schedules due to road/weather conditions shall be coordinated with the

Contracting Officer. If your vehicles gets stuck or breaks down, military personnel cannot pull or tow your vehicle. Call (411) for assistance.

(End of Summary of Changes) https://www.pendleton.marines.mil/Base-Access/Contractors-Vendors/ https://www.pendleton.marines.mil/Base-Access/Contractors-Vendors/