M00318-17-R-0003_U0001_Amendment_1dated.10.24.17.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

1. Answ er all questions from the site visit and solicitation.

2. The solicitation is hereby extended from 11/07/17 until 2:00 PM Haw aii Standard Time (HST) 11/16/17. See page 95 for highlighted change.

3. See attachment 1 for additoinal details.

1. CONTRACT ID CODE PAGE OF PAGES

1 90

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0031817R0003

X 9B. DATED (SEE ITEM 11)

25-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Oct-2017

CODE

MCBH-KANEOHE BAY

COMMANDING OFFICER (CODE RCO)

(ATTN: EILEEN KEATING CARNAGGIO) BOX 63063,

BLDG. 209

KANEOHE BAY HI 96863-3063

M00318 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0031817R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 1 (ADDITIONAL INFO)

Attachment 1 Additional Information Dated 10/23/2017

The purpose of this amendment is as follows:

1. Answer all questions from the site visit and solicitation.

2. Extend the proposal deadline from 11/07/17 until 2:00 PM Hawaii Standard Time (HST) 11/16/17. See highlighted change in Addendum to 52.212-1.

3. Add FAR clause 52.219-14 (Limitations on Subcontracting) to the solicitation. Please note this clause only applies to 8(a) small business concerns for this solicitation. FAR clause 52.219-14 does not apply to any

Randolph Sheppard Act (RSA) state licensing agency (SLA) that may submit a proposal. See updated clause FAR 52.212-5 of the solicitation.

4. Add the following clauses related to small business subcontracting, which will only apply to an RSA SLA for this solicitation. These clauses do not apply to any 8(a) business concerns that may submit a proposal.

Please note updated clause list to add the following clauses to the soliciation: 52.219-8, Utilization of

Small Business Concerns; 52.219-9, Small Business Subcontracting Plan w/Alt II; 52.219-16, Liquidated

Damages – Subcontracting Plan; DFARS 252.219-7003, Small Business Subcontracting Plan (DoD

Contracts),

5. Remove table on page 92 of original solicitation under section (15. Wage Determination), and add the latest

Collective Bargaining Agreement (CBA-2017-10354), in its entirety, as an attachment to the solicitation.

6. Correct typographical error in reference to Reps/Certs instruction. Page 12 and 95 of the original solicitation shall both reference paragraph (j) of FAR 52.212-3. Paragraph (b) reference on page 12 was an error.

7. Clause 252.219-7010 will be tailored reflect that competition is limited to RSA SLA and 8(A) small business concerns with priority given to the SLA IAW with the Randolph Sheppard Act and implementing

U.S. Department of Education regulations. Please see highlighted exception as this clause was changed from “by reference” to “full text” in the solicitation.

7. Amend language in FAR 52.212-2 Addendum as follows:

"Offerors are advised that the Randolph-Sheppard Act (20 USC 107d-3[e]) applies to this acquisition for the operation of a military dining facility. The solicitation is a competitive 8(a) set-aside, but also permits an SLA, which is not an 8(a) business concern, to participate in the procurement. The priority embodied in the Randolph-

Sheppard Act (R-SA) takes precedence over the 8(a) preference. In accordance with the revised rules of the

Department of Education, 34 CFR 395.33 – Vending Facility Program for the Blind on Federal Property, Sec.

395.33 in addition to the other source selection factors set out in this solicitation, the Government will give priority to an SLA for award of the contract upon receipt of final proposal revisions (or upon initial proposals if award is made without discussions), if the SLA has submitted a proposal that:

(1) demonstrates that the SLA can provide such services at a fair and reasonable price, with food of a high quality comparable to that available from other providers; and

(2) is among the highly ranked final proposal revisions after discussions with all offerors (or upon initial proposals if award is made without discussions), with a reasonable chance of being selected for award using the best value trade-off method, as determined by the contracting officer after applying its source selection criteria contained in the solicitation.

This notice is not designed to discourage competition from 8(a) small business concerns. This merely serves as notice that the required priority will be applied. The SLA will be required to provide a subcontracting plan to afford small businesses an opportunity to perform aspects of the requirement should the SLA receive the award. Should an

8(a) small business concern receive an award, the limitation on subcontracting clause will apply."

Question and Answer Summary. Some questions have been summarized/combined with other questions for readability and consistency.

Question 1: Please clarify CBA rates in regards to submitting pricing and possible future adjustments?

Answer: All offerors shall submit pricing IAW with the Wage Determination and associated CBA-2017-10354 (See attached). Any request for a future adjustment will be subject to FAR 52.222-43. Please see section 15.1 in the solicitation for details.

Question 2: For the Net amount in CLIN’s listed in Section B, do offerors fill in for the sub-CLINS?

Answer: Offerors shall fill in pricing for all priced CLINS and sub-CLINS in Section B. i.e. CLIN 0004 is an informational only CLIN and sub-CLIN 0004aa-ac are priced CLINs. Offerors shall also submit pricing information

IAW instructions listed in Addendum 52.212-1.

Question 3: What volume should Reps/Certs be submitted with?

Answer: Volume II Price/Business proposal.

Question 4: Request clarification regarding SLA preference under the RSA and define “fair and reasonable” price?

Answer: The FAR and legal precedent grants the Contracting Officer (KO) sole discretion to determine fair and reasonable price IAW with the solicitation, stated evaluation factors, and applicable laws and regulations. See, e.g., FAR 15.404-1.

Offerors will be considered for award based upon the evaluation factors, instructions listed in the solicitation, and applicable law and regulations to include the Randolph-Sheppard Act and implementing U.S. Department of

Education regulations.

Question 5: Is the military or contractor responsible for running the DFAC/Mess Hall?

Military has final authority in running the Mess Hall, but the contractor will be a supporting partner IAW with the

PWS.

Question 6: In the evaluation of the proposals as in comparison to the RSA seems conflicting at best how the

Randolph Sheppard applies. The government states that “Tradeoff analysis may result in the determination that it is in the best interest of the Government to consider award to other than the lowest priced Offeror or other than the highest technically rated Offeror.” So if the RSA submits a proposal that is judged to not be among the most highly rated proposals then the RSA will not be considered for award?

Answer: A RSA vendor will not be considered if it is not among the highly rated proposals as stated in the evaluation factors.

Question 7: If the SLA business concern uses a teaming partner to run the day-to-day operation, does that teaming partner have to be an 8(a) concern?

No, FAR 52.219-14 (Limitations on sub-contracting) does not apply to SLA concerns under the RSA.

Question 8: Questions related to staffing were raised to include: clarify section 2.5 and section 2 of the PWS regarding project manager and/or alternate, what are the production chef responsibilities, what are the duties of the MCIFMIS operator, and clarify the different job descriptions/titles listed in various parts of the solicitation to include the WD.

Answer: Section 2.6.1 has been revised in the PWS to include clarification. The original Section 2.6.1 has been renumbered to 2.6.1.1 and has been modified as well. Please reference these sections to see highlighted changes.

Section 15 has also been modified to remove the summary table and include the CBA as its own attachment.

The answer to the specific questions asked by interested vendors are as follows:

The Production Chef. See section 2.6.1.1 paragraph 3.

MCFMIS Operator’s duties are listed in section 5.

The WD is meant for information purposes only and may not be all encompassing or have the exact Job titles as required in the PWS. The CBA rates are to be followed and section 2.6.1 of the revised PWS clarifies the questions regarding job titles.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Nov-2017 02:00 PM to 16-Nov-2017 02:00 PM.

The following have been added by reference:

52.219-8

52.219-9

52.219-16

252.219-7003

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1 - INSTRUCTIONS TO OFFERORS

1. General Instructions:

(a) Mailing/Delivery/Submission: Offerors shall submit only one (1) offer in response to this RFP.

Therefore, the Offeror’s submission should demonstrate the optimal capability in response to the requirements. Offers shall be hand-carried or mailed and received at the following location by 2:00 p.m. Hawaii Standard Time (HST), November 16, 2017:

Commanding Officer, Marine Corps Base Hawaii

Attn: Ms. Eileen Keating Carnaggio

Regional Contracting Office Hawaii

2nd Street, Building 209

Marine Corps Base Hawaii

Kaneohe Bay, HI 96863-3063

(808) 257-1158

Offerors are advised that proposals sent by conventional US Mail service are not routed directly to the above address. Therefore, the possibility that a proposal will not comply with the stated closing date/time exists; in such case the proposal will be considered a “late submission.” Offerors who choose to send their submission via the US Postal Service (USPS) should address their proposals to Box 63063 rather than the street and building number. The physical address specified above should be utilized for delivery in person and mailing by an express mail service such as FedEx and UPS.

(b) Questions: All questions shall be submitted, in writing via e-mail, to Ms. Eileen Keating Carnaggio, at eileen.carnaggio@usmc.mil by 2 PM, HST, no later than Oct 13, 2017. The Government does not anticipate extending the due date for receipt of proposals, therefore, mailto:eileen.carnaggio@usmc.mil review the RFP and these instructions thoroughly so all of your concerns/questions can be addressed.

(c) Site Visit: A site visit is scheduled for October 5, 2017. In order to attend the site visit, offerors must RSVP via email to Eileen Keating Carnaggio at the above stated email address NO LATER THAN October 3rd with the names (as they appear on Driver’s License) and SSNs of those attending (Limit: 2 attendees per vendor). Only those listed in the RSVP can attend. NO substitutions. Late RSVPs will NOT be considered.

2. Offerors shall submit the following with their proposal:

(a) RFP 1449 for M00318-17-R-0003. A completed and signed copy of the SF 1449 indicating agreement to the provisions and clauses therein. All unit prices should be filled in as well as total prices.

(b) A completed Offeror Representations and Certifications (52.212-3) and DFARS 252.212-7000.

An Offeror shall complete only paragraph (j) of FAR 52.212-3 Offeror Representations and

Certifications – Commercial Items Alternate I if the Offeror has completed the annual representations and certifications electronically at http://sam.gov. If an Offeror has not completed the annual representations and certificates electronically at the SAM website, the Offeror shall complete only paragraphs (b) through (i) of this provision.

(c) Technical Proposal. Describe in detail how your company satisfies the technical factors and provide the below requested information per instructions.

(d) Price Proposal per instructions below.

(e) Acknowledgement of all solicitation amendments.

3. Format. Offerors shall prepare and submit their response to the solicitation as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.) and with the number of copies specified in the table. An electronic copy of all documents (technical and price) shall also be submitted on a single (1) CD-

ROM. Proposals shall be prepared using “Arial” or “Times New Roman” 11-point font style on 8½ x 11 inch white paper. Tables and illustrations may use a reduced font style, not less than 8 points. Foldouts are not allowed. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced.

Offerors should ensure that each page of the original proposal provides identification of the submitting

Offeror in the header or footer. The “original” folder shall be marked “ORIGINAL.” The prices should be in a separate folder. Each volume of the quote shall be separately bound and include a cover sheet, clearly marked as to solicitation number, volume number, title of Acquisition and the Offeror's name. IAW FAR

Subpart 4.8, the Government will retain one copy of all submissions.

Table 1 – Required Format for Proposal

Volume Title

Maximum

Number of pages Hard copies

Format for document on CD-ROM

I Technical Proposal 50

1 Original and 3 copies MS Word or pdf

II Price/Business Proposal As required 1 Original MS Excel spreadsheet

4. Volume I: Technical Proposal Submission: The Offerors shall submit one original and 3 printed versions. The CD-ROM shall accompany the original.

http://sam.gov/

Offerors are expected to present their proposal in a thorough yet clear and concise manner with sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offerors shall assume that the Government has no prior knowledge of their abilities and products and will base its evaluation on the information presented in the offeror’s proposal. Submission of offers which are unnecessarily verbose, unclear, disorganized, or difficult to understand, may result in unfavorable consideration.

Offeror’s responses to the factors will be evaluated against the evaluation criteria defined in the Evaluation

Criteria section of the RFP.

5. Volume I - Technical Proposal Content:

The Technical volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. The Technical volume will be evaluated against the evaluation factors defined in

Evaluation Factors for Award. The Technical volume should not simply rephrase or restate the

Government's requirements; the volume shall provide convincing rationale to address how the offeror intends to meet the Government’s requirements. Statements such as “the offeror understands, can, or will comply with the PWS,” (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable and will negatively impact the offerors rating. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation on the information presented in the offeror's Proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Volume I must not include pricing information.

6. Volume I – Technical Proposal Organization. The Technical Proposal volume shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the

PWS. The Technical volume shall be organized according to the following general outline:

- TAB A - Exceptions/Assumptions (Identification and explanation of any exceptions or deviations. Additionally, identify any assumptions used in preparing the response)

- TAB B – Technical Factors

- TAB B1 – Sub-factor 1: Corporate Experience

- TAB B2 – Sub-factor 2: Management Plan

- TAB B3 – Sub-factor 3: Quality Control Plan

- TAB B4 – Sub-factor 4: Food Service Operations Plan

- TAB B5 – Sub-factor 5: Staffing and Transition Plan

7. Volume I Technical Factors – The technical proposal shall include, at a minimum, the following information.

TAB B1 – Corporate Experience. Recent relevant corporate experience shall be discussed for all Prime and subcontractors proposed to support this contract. This section shall include the following: At the corporate level, provide information regarding any relevant technical experience acquired within the last 5 years from date of solicitation issuance (September 25, 2017). providing services that are the same as, or similar to, the scope, magnitude, and complexity of the work described in this solicitation, that will enable successful execution of the proposed approach and satisfy the requirements of the PWS. Provide a description of the project(s) in which relevant technical experience was obtained. Specifically address experience as indicated in the evaluation section of this solicitation. Offerors shall include the dates of performance for this experience, the contract number, the name of the customer along with contact phone number and email address, the dollar value, the size of the contract action, and what type of contract vehicle (Cost, Firm Fixed Price, etc.) and a detailed description of the services performed. A table may be used to delineate technical experience. In addition to evaluating corporate experience, the information provided in this section will support the evaluation past performance (see Evaluation section of solicitation). NOTE: This is a go/no-go factor. Therefore, it is extremely important to provide the requested information in sufficient detail to properly evaluation this sub-factor.

TAB B2 – Management Plan – Address how the Offeror will provide management support and meet all requirements of the contract. Provide a narrative describing the approach to management and oversight of the mess attendant and maintenance personnel for MCBH. The narrative should address the Offeror’s management objective and how the Offeror will achieve successful performance of this contract. Explain the methods, processes, and techniques that will be used to accomplish the requirements of the contract, what tasks will be performed to fulfill the requirements, any means put in place to correct performance issues, and describe the resources to be used to complete those tasks.

TAB B3 – Quality Control Plan – Explain how the offeror will measure, assess and control the quality of the work performed on all aspects of this contract. At a minimum, address each metric in the Performance Requirements Summary, and provide any metrics/measures specific to internal processes. The QCP shall also, include:

a) Approach and procedures for evaluating and ensuring quality in each of the major service areas (e.g., food preparation, meal accounting, cash handling, safety, sanitation), communicating with the Government resolving deficiencies, and identifying potential improvements.

b) Internal review process including who will perform the review, the frequency, the method, and a listing of the services under review.

c) How inspection will be conducted, e.g., random, visual, customer complaint, etc.

d) Method of identifying deficiencies in the quality of services performed and taking corrective action before the level of performance becomes unsatisfactory.

TAB B4 – Food Service Operations Plan – Describe how the plan will achieve the Marine

Corps’ objectives as stated in the PWS. The Food Service Operations Plan shall include the following:

a) Food Service Preparation, Cooking and Serving: Describe the plan for preparing, cooking, and serving meals required under this contract. Describe the use of advanced and/or innovative cooking methods and techniques (if applicable) and management processes, methods, and techniques for food preparation, food service, the use of bulk food cooking methods (if applicable), Take-Out meal approach and methods.

b) Meal Accounting and Cash Handling: Describe the plan for managing the meal accounting process, accurately accounting for meals, and accurately accounting for cash paid for meals.

Delineate the management processes and methods that shall be used and the management required to support this requirement.

c) Food Safety and Sanitation: Describe the methods, processes, procedures and tasks to ensure that food safety and sanitation requirements stipulated in the contract are met.

d) Food Preparation Serving Equipment (FPSE) Maintenance: Describe the specific management methods, processes, and controls the Offeror will employ to ensure that the contract FPSE maintenance requirements are achieved.

e) Surge management: Describe the services required to handle situations where food service operations are impacted by a surge, or surge-like conditions. Describe the management processes, procedures, and techniques that the Offeror will employ to meet the requirements of the contract in the event of surge conditions.

f) Contingency Management: Describe services where food service operations are directly or indirectly impacted by a contingency situation, such as a fire, flood, earthquake, hurricane, or labor strike. Describe the management processes, procedures and techniques necessary to meet the requirements of this contract during a contingency situation.

g) Marine Corps Food Management Information System (MCFMIS) Food Ordering, Receiving, Accountability, Issuing, and Inventory: Describe the methods, processes, procedures and tasks to ensure that these requirements are met.

TAB B5 - Staffing and Transition Plan. This section must demonstrate the intended methodology for obtaining and maintaining the skills needed in performance of the PWS. The document must include the methodology used to determine the type, number of personnel proposed, and the level-of-effort proposed. The staffing approach shall include the following making sure to address the evaluation sub-factor 5:

(a) Describe and demonstrate the approach to ensuring that the personnel obtained or hired and retained are qualified with the requisite knowledge, skills, and training to successfully execute the task areas set forth in the PWS to include deploying contractor employees to the

OCONUS location of Hawaii.

(b) Identify the personnel proposed and explain why they are best qualified to accomplish the

PWS in addressing knowledge, skills, education, and experience requirements.

(c) If the use of any incumbent personnel are part of the staffing approach, explain process/procedures to be used to successfully recruit incumbent personnel.

(d) Discuss start-up/transition and demonstrate the ability to be fully staffed and operational by the start date of the contract, to include contract manager requirements and personnel with the ability to obtain proper background checks.

(e) Discuss the procedures that will be used to establish and retain a workforce sufficient to satisfy the requirements of the PWS, over the entire period of performance.

(f) Discuss how to accommodate fluctuating workloads, minimize turnover, and retain qualified personnel while demonstrating the capability to meet and sustain the personnel resources as needed to successfully perform the PWS, including the ability to backfill personnel within 2 weeks.

8. Volume II – Price Proposal. Offerors are required to complete and submit Fixed Prices per the

Standard Form 1449 Continuation Sheet, Contract Line Item Number (CLIN). The unit prices shall include all costs to provide for the services contained in the PWS. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for the receipt of the proposals, unless another time period is specified in an amendment to the solicitation. The offeror shall include totals for each CLIN, the base period, each option, and overall total.

The proposal shall provide supplemental pricing information that supports the proposed CLIN prices by showing how the prices were derived. Failure to follow the below instructions may result in the offeror’s proposal being deemed unacceptable by the Government. The Price Volume shall be organized as follows and contain the identified information.

TAB A – EXCEPTIONS/ASSUMPTIONS. The contractor shall identify and explain any exceptions or deviations in preparing the Price Proposal.

TAB B – SCHEDULE.

1) The contractor shall acknowledge any amendments to the solicitation, if applicable, at the beginning of this section.

2) The pricing schedule in Section B of the solicitation shall be submitted fully completed.

3) The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your offer and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the

Government.

TAB C –SUPPLEMENTAL PRICING INFORMATION.

The proposal shall provide supplemental pricing information that supports the proposed CLIN prices in the Schedule by showing how the prices were derived. A complete and detailed price/cost breakdown with all supporting documentation shall be submitted. The price/cost proposal shall support the Non-price proposal. The price/cost proposal shall include all elements of cost and such other cost information as considered appropriate to support the offeror’s proposal. The cost and pricing information shall be completed in accordance with the following:

(a) Separate cost and pricing information shall be submitted for each time period specified in the pricing pages of the solicitation.

(b) Supporting data including labor rates and hours, burden rates, material lists and costs, travel charges, and “other direct costs” used in developing the price/cost breakdown shall be furnished. The supporting data for “other direct costs” shall include an itemization of those costs and an explanation and justification for each cost so itemized.

(c) Since this solicitation and resultant contract are subject to the Service Contract Act (SCA), offerors shall use the prevailing Wage Determination (WD)/Collective Bargaining Agreement (CBA) rates when establishing direct labor rates in their cost/price proposals. WD rates shall not be escalated for option periods as changes to these rates as determined by the Department of Labor will be made in accordance with Federal Acquisition Regulation (FAR) clause 52.222-43 Fair Labor Standards Act and

Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts).

(d) Any and all subcontracts identified in the Non-price proposal shall be identified and priced in the price/cost proposal. Subcontracts (regardless of dollar value) shall be adequately documented.

Subcontractor price/cost breakdowns may be submitted in separate sealed envelopes if necessary.

Additional Data. Data beyond what is stated in these instructions are not required and shall not be submitted unless it is essential to document or support the Offeror’s price quote. All information relating to the proposed price including required supporting documentation must be included in the section of the proposal designated as the Price Proposal. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

ADDENDUM TO 52.212-2

ADDENDUM TO FAR 52.212-2 EVALUATION —Commercial Items (Oct 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Evaluation Factors and Basis of Award

Basis for Award

1. The Government intends to award a single contract resulting from this solicitation. Award of the contract will be based on an integrated assessment of the proposal and award will be made to the Offeror whose proposal is determined to provide the best value to the Government, who is deemed responsible in accordance with the FAR, as supplemented, and whose Proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, and all other information required by the solicitation). Within the best value continuum, the

Government will employ a price/technical tradeoff analysis of price and non-price factors. In evaluating tradeoffs, the non-price factors, when combined, are approximately equal in importance to price. As non-price factors become closer in perceived value, price will become more important. Tradeoff analysis may result in the determination that it is in the best interest of the Government to consider award to other than the lowest priced

Offeror or other than the highest technically rated Offeror.

Randolph-Sheppard Act Priority –

Offerors are advised that the Randolph-Sheppard Act (20 USC 107d-3[e]) applies to this acquisition for the operation of a military dining facility. The solicitation is a competitive 8(a) set-aside, but also permits an SLA, which is not an 8(a) business concern, to participate in the procurement. The priority embodied in the Randolph-

Sheppard Act (R-SA) takes precedence over the 8(a) preference. In accordance with the revised rules of the

Department of Education, 34 CFR 395.33 – Vending Facility Program for the Blind on Federal Property, Sec.

395.33, in addition to the other source selection factors set out in this solicitation, the Government will give priority to an SLA for award of the contract upon receipt of final proposal revisions (or upon initial proposals if award is made without discussions), if the SLA has submitted a proposal that:

(1) demonstrates that the SLA can provide such services at a fair and reasonable price, with food of a high quality comparable to that available from other providers; and

(2) is among the highly ranked final proposal revisions after discussions with all offerors (or upon initial proposals if award is made without discussions), with a reasonable chance of being selected for award using the best value trade-off method, as determined by the contracting officer after applying its source selection criteria contained in the solicitation.

This notice is not designed to discourage competition from 8(a) small business concerns. This merely serves as notice that the required priority will be applied. The SLA will be required to provide a subcontracting plan to afford small businesses an opportunity to perform aspects of the requirement should the SLA receive the award. Should an

8(a) small business concern receive an award, the limitation on subcontracting clause will apply.

2. Responses that fail to address all the requirements set forth in the solicitation and PWS will be rejected.

3. Technical Evaluation - The technical evaluator(s) will evaluate the technical portion of the proposal IAW the sub-factors below:

1) Corporate Experience

2) Management Plan

3) Quality Control Plan

4) Food Service Operations Plan

5) Staffing and Transition Plan

4. Technical Sub-factor Evaluation Descriptions:

Sub-factor 1: Corporate Experience – The offeror must have at least 5 years of recent experience as a prime or a subcontractor in providing Mess Hall Management and Attendant services in a Military setting that is similar to the size, scope and complexity as described in the PWS. In order to be considered recent, the experience must have occurred within the last 5 years from solicitation issuance date.

NOTE: This Sub-factor is a go/no-go factor and will be evaluated first. If the offeror does not rate

“Acceptable” or higher on this factor, the proposal will not be evaluated further and will not be further considered for award of the contract.

Sub-factor 2: Management Plan – Offeror’s approach to managing the MCBH Food Service Program in accordance with the PWS will be evaluated. In particular, the Government will evaluate the methods, processes, resources and techniques that will be used to accomplish the requirements of the PWS. The

Government will evaluate the offeror’s plan for managing the work to ensure that all requirements of the

PWS and the contract clauses will be met.

Sub-factor 3: Quality Control Plan – Quality Control plan will be evaluated for its ability to achieve the performance objectives within the operating constraints as described in the PWS. The completeness, feasibility of approaches and risk will be evaluated. In particular, the QCP will be evaluated on the following:

a) Approach and procedures for evaluating and ensuring quality in each of the major service areas (e.g., food preparation, meal accounting, cash handling, safety, sanitation), communicating with the

Government resolving deficiencies, and identifying potential improvements.

b) Internal review process including who will perform the review, the frequency, the method, and a listing of the services under review.

c) How inspection will be conducted, e.g., random, visual, customer complaint, etc.

d) Method of identifying deficiencies in the quality of services performed and taking corrective action before the level of performance becomes unsatisfactory.

Sub-factor 4: Food Service Operations Plan - The following areas will be evaluated for quality and evidence that the Food Service Operations Plan will achieve the objectives described in the PWS:

a) Food Preparation, Cooking and Serving

b) Meal Accounting and Cash Handling

c) Food Safety and Sanitation

d) FPSE Maintenance

e) Surge Management

f) Contingency Management

g) Marine Corps Food Management Information System (MCFMIS) Food Ordering, Receiving, Accountability, Issuing, and Inventory.

Sub-factor 5: Staffing and Transition Plan – Plan must be able to achieve all performance objectives, within the operating constraints as describe in the PWS. Offeror will be evaluated for ability to provide full staffing, the duration of start-up and transition, completeness, feasibility of approach, and risks. Plans that reflect a realistic, yet expeditious assumption of contracted responsibilities will be viewed more favorably.

5. Relative Importance of Technical Sub-factors in determining overall technical rating - Sub-factor 1 is more important than each of the indidual sub-factors 2,3,4, and 5. Sub-factors 2-5 are equally important. Each technical sub-factor will be evaluated as Unacceptable, Marginal, Acceptable, Good or Outstanding as supported by documented proposal strengths, weaknesses, significant weaknesses, deficiencies, risks and/or omissions. Then the offerors will receive an overall technical proposal rating of Unacceptable, Marginal, Acceptable, Good or Outstanding. NOTE: If any Sub-factor is rated as Unacceptable, the entire Technical

Proposal will be rated as Unacceptable. Only those offerors with an overall combined technical rating of

Acceptable, Good or Outstanding will be evaluated further and will be further considered for award.

6. Past Performance - Only Offers that were determined to be at least Acceptable on the Technical Factors combined will be evaluated for past performance. The offeror will be evaluated on how well they performed on previous contracts determined to be similar in size scope and complexity and performed within the last 5 years from solicitation issuance date. A past performance confidence rating will be assigned. Offeror’s past performance confidence rating will be determined on the basis of quality of service provided, timeliness of performance, effectiveness of management, customer satisfaction and overall performance. Only recent/relevant experience (as defined in the corporate experience evaluation technical sub-factor) will be evaluated for past performance. The Past Performance Information Retrieval System (PPIRS) shall serve as a source of information when evaluating the Offeror’s relevant past performance. In addition, the Contracting

Officer reserves the right to evaluate present and past performance information through the use of:

questionnaires completed by an Offeror’s references submitted under the corporate experience technical sub-factor; data independently obtained from other sources; personal business experience with the Offeror; and any other information. If No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on the factor of past performance.

7. Price - Price is equally important to the Non-price factors. Only those offers found to be at least technically acceptable will be evaluated for price reasonableness. Price will be evaluated for reasonableness and completeness including all options periods. Pricing of contract line item numbers (CLINs) and total prices will be evaluated for price reasonableness using price analysis techniques in FAR15.404-1(b). If necessary to determine reasonableness, a cost analysis will be conducted.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of the price evaluation, the Government will evaluate the Option to Extend Services under

FAR Clause 52.217-8 by adding one-half of the offeror’s final option period price to the offeror's total price.

Thus, the offeror's total price for the purpose of evaluation will include the base period, first option, second option, third option, fourth option, and one-half of the fourth option. Offerors are required only to price the base and four options. Offerors shall not submit a price for the potential one-half year extension of services period.

The Contracting Officer will make an overall rating for the Price as either Reasonable or Unreasonable.

PWS

Performance Work Statement (PWS)

Management and Mess Hall

Attendant (M&MA) Services for Marine Corps Base Hawaii (MCBH)

1. Vision Statement

To remain responsive to Marines needs for high-quality and nutritious meals.

1.1 Introduction

The contractor shall effectively plan, develop and execute a cost-effective Marine Corps Base Hawaii, Kaneohe Bay

Food Service program while maintaining occupational proficiency for food service Marines (MOS 3381).

1.2 Mission

Safely serve fresh nutritious, wholesome, quality meals while complying with the Marine Corps expanding diversity of ethnic, cultural and nutritional requirements for our warfighter.

1.3 Background

The Director, Headquarters United States Marine Corps (USMC), Food Service and Subsistence Program is responsible for the overall food service operations for the Marine Corps.

The Contracting Officer (KO) will have overall contractual authority to the maximum extent practicable, consistent with law.

The Contracting Officers Representative (COR) and Technical Representative (TR) will function as the Installation

Contracting Officer Representatives respectively.

The Quality Assurance Evaluator (QAE) will be tasked to assess and monitor contract performance.

The Installation Food Service Officer (FSO) or official designee will continue to function as a special staff officer within the military chain of command, advising commanders and coordinating efforts on all matters pertaining to

MCBH Management and Mess Hall Attendant (M&MA) Services.

1.4 Scope

There are seven primary goals of the Marine Corps Base Hawaii, Management and Mess Hall Attendant (M &MA)

Services Contract:

Goal 1. Provide high quality meals that meet or exceed the nutritional requirements in accordance with Fueled to

Fight (F2F), and Marine Corps Base Hawaii Master Menu.

Goal 2. Provide meals that are prepared in accordance with (IAW) food safety standards.

Goal 3. Provide meals in a clean and pleasant establishment.

Goal 4. Provide meals in a timely fashion.

Goal 5. Provide capable and responsive food service and facility management.

Goal 6. Provide sustainment of Government Furnished Property.

Goal 7. Provide a training platform to Food Service Marines assigned to Management and Mess Attendant (M&MA)

Mess Halls.

2. General Requirements

The base period of performance for Marine Corps Base Hawaii, Food Service Contract shall begin 01 March 2018 through 28 February 2019 with four option years.

The Contractor shall provide all management, personnel, tools, and supervision necessary to perform management, administrators, inventory control, ordering control, food preparation, mess attendant, food service workers, food preparation and serving equipment maintenance and repair, motor vehicle operation, cashiers at facilities associated within the Marine Corps Base Hawaii Food Service Program as defined in this Contract.

The Contractor shall perform to all standards and requirements described at the food service facilities listed herein.

A brief explanation of the various types of services required under this contract is listed below.

(1) Administrative Support and Clerical:

-Administrative Assistant (Technical Representative and Project Manager)

-Accounting Clerk II (Marine Corps Food Management Information System ((MCFMIS))/Point of Sale ((POS)) administrator)

-Accounting Clerk II (STORES Web/ SABRS administrator)

-Orders Clerk I (Common Logistics Command and Control ((CLC2S)) Orders Clerk/ PR Builder Orders Clerk)

-Secretary I

(2) Food Preparation and Mess Attendant Services:

-Baker

-Cook I

-Cook II

-Dishwasher

-Mess Attendants

-Food Service Worker

(3) General Services and Support Occupations:

-Janitor

-Laborer, Ground Maintenance

-Window Cleaner

(4) Landry, Dry-Cleaning, and Pressing:

-Presser, Machine, Wearing Apparel, Laundry

(5) Materials Handling and Packing:

-Store Worker I (Storeroom/Property/PR builder)

(6) Mechanics and Maintenance and Repair: (Food Preparation and Serving Equipment Maintenance and Repair)

-Electronics Technician Maintenance I

-General Maintenance Worker

(7) Transportation/Mobile Equipment:

-Truck driver, Light

(8) Miscellaneous:

-Cashier

Acronyms and terms which apply to Contract personnel, in the performance of their duties, at the food service facilities are contained in the Marine Corps Food Management Information Systems (MCFMIS) such as:

Production Worksheet, Menu Scaled Recipe, Issues, Issue Summary, Pull Sheet, Menu Scaled Ingredient Labels, Post Meal Counts, Food Items and Recipe, and Daily Coat Analysis.

Acronyms and terms which apply to Contract personnel, in the performance of their duties, at the food service facilities are contained in the Department of Defense Single Stock Point for Military Specifications, Standards and

Related Publications (DODSSP) Collection such as: Custodian Asset Report (CAR), Custodian Inventory Report

(CIR), Mess Hall Equipment Replacement Record (MERR), National Stock Number (NSN), and Minor Property

Report.

2.1. Non-Personal Services

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required work under this contract. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the KO immediately.

2.2. Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3. Contract Administration and Management

Contractor managerial functions shall include at a minimum planning, organizing, directing and coordinating various aspects of a large institutional-style food service establishments.

Contractors will perform their duties alongside of military food service personnel. The Contractor shall comply with the Marine Corps Base Hawaii Master Menu and authorized changes, MCO P1011.42B (Armed forces Recipe

Service), The Marine Corps Food Management and Information System (MCFMIS) and all authorized changes made by the Installation Food Service Officer/Food Technician. All food prepared in the food service facilities shall be prepared and stored in accordance with provisions contained in NAVMED P5010-1, Tri-Service Food Code

(TSFC).

2.3.1. Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between TR and the contractor's corporate offices. Additionally, the contractor must maintain continuity between the support operations at local installations and the contractor's regional and/or district offices.

2.3.2. Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer requirements.

The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the

Marine Corps Base, Kaneohe Bay Food Service Contract. The contractor shall assign work effort and retain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3. Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make all necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract requirements both on and off site. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.3.4. Right of First Refusal

Upon award of the contract, the contractor and its subcontractors are required to offer those service employees that are employed under the predecessor contract, and whose employment will be terminated as a result of the award of the successor contract, a right of first refusal of employment under the contract in positions for which they are qualified. Therefore, the contractor shall comply with the Non-displacement of Qualified Workers clause 52.222-17 in this contract.

2.3.5. Insurance

Within 15 calendar days after award, the Contractor shall furnish to the…