M00264-25-RFI-006 2025 Superbowl Hotel Coordinator and Hotel Accommodations- Updated.pdf

M00264-25-RFI-006

2025 Superbowl Hotel Accommodations Coordinator, Hotel Rooms and Meeting Space for Marine Corps Attendees

REQUEST FOR INFORMATION

The Marine Corps Installations, National Capital Region - Regional Contracting Office (MCINCR-RCO), Marine Corps Base, Quantico, VA is seeking information on behalf of the Commandant of the Marine Corps (CMC) and the United States Secretary of the Navy (SECNAV).

CONTRACTING OFFICE ADDRESS: Marine Corps Installations – National Capital Region, Regional Contracting Office (MCINCR RCO), located on Marine Corps Base, 2010 Henderson Road, Quantico, VA.

INTRODUCTION: This Request for Information (RFI) is to seek market information for planning purposes and provide industry with an opportunity to ask questions and provide recommendations regarding the required services outlined in the Performance Work Statement. The pre-planning phase of this requirement will begin on December 12, 2024.

The United States Marine Corps (USMC) has a requirement for the following: Coordinator services to help identify and secure hotel accommodations and meeting space for Marines and Civilian personnel participating in the Marine Corps 250th Celebration Commemorative events held in New Orleans, LA from 3-10 February 2025. In addition to coordination services, the contractor will provide the accommodations and meeting space needed per the specification listed in the attached Draft Performance Work Statement (PWS), please see the attachment for further requirement details.

DISCLAIMER:

THIS REQUEST FOR INFORMATION IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL

NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY

FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD

A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO

PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION

SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY

VOLUNTARY.

REQUIREMENT DESCRIPTION:

Please see attached DRAFT Performance Work Statement for details of this requirement.

INDUSTRY FEEDBACK:

This is a REQUEST FOR INFORMATION (RFI) ONLY to obtain industry’s feedback on the anticipated technical specifications, potential cost, and performance risks, as well as any other related considerations for the required services (see attached “DRAFT” Performance Work Statement). In addition, please provide company capabilities statement along with feedback on the questions cited below.

Please provide feedback on the following:

1. Are you able to provide all of the products/services listed on the “Draft” Performance Work Statement? If so, are you able to provide it within the Required Mandate?

2025 Superbowl Hotel Accommodations Coordinator, Hotel Rooms and Meeting Space for Marine Corps Attendees

2. Please identify the hotel or hotels you will be working with, their current room rate and availability.

3. What are the key discriminators that the Government should consider as evaluation criteria?

4. Are there any barriers to competition?

5. Are you likely to propose on this effort? Why or Why not?

6. Are there any areas within the Performance Work Statement that appear vague? If so, why?

Please identify them and recommended remedy.

7. Is this a product/service readily provided in the commercial environment?

8. Can this product/service be priced under a Firm Fixed Contract?

9. Identify any condition or action that may influence or restrict the ability to have a fair and open competition with respect to this acquisition?

10. Rough Order of Magnitude (ROM) pricing give the draft requirements. If unable to do so, please specify what additional data is needed. Please include shipping in estimates. This ROM is non-binding and does not constitute an official request for pricing.

11. What other NAICS code(s) would be more accurate for this requirement than

ATTACHMENTS:

1. Draft Performance Work Statement

SUBMISSION DETAILS:

Submissions shall reference RFI No. “M00264-25-RFI-006 Hotel Accommodations Coordinator, 60 Hotel Rooms and Meeting Space” in the subject line.

Interested vendors who wish to respond to this RFI should send responses no later than 10:00 AM Eastern Standard Time (EST) on November 29, 2024, via email to the following email address:

heaven.j.onley.civ@usmc.mil (Contract Specialist)

Interested vendors should respond to the Performance Work Statement cited under the “INDUSTRY FEEDBACK” section of this document. Request responses shall be provided in no more than 2 pages.

Questions and comments regarding this requirement will be accepted, reviewed, and answered if the Government determines responses are warranted.

The Government will not consider any vendor email that is incomplete or is not addressing this RFI questions. The Government reserves the right to determine if a response addresses this RFI, is not complete, and/or to not review a response without any further communication with the vendor supplying the information.

Submissions must include:

1) Capabilities Statement in response to the “Industry Feedback” section of this RFI;

2) Business name and address;

3) Name of company representative and their business title;

4) Type of Business;

5) Proof of Active SAM Registration, Cage Code, and UEI; and

6) Contract vehicles that would be available to the Government for the procurement of the service, to include General Service Administration (GSA), Federal Supply Schedules (FSS) or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)

mailto:heaven.j.onley.civ@usmc.mil

2025 Superbowl Hotel Accommodations Coordinator, Hotel Rooms and Meeting Space for Marine Corps Attendees

PROPRIETARY INFORMATION:

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government personnel reviewing RFI responses understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423.

The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.