M0026420Q0003 Cataloging Instructions (Attachment 1).pdf

Once you are logged into DONHAMS you will need to go to the Command Center to:

Open a module

1. Select the Catalog Module button from the Command Center:

Open more than one module

More than one module can be open at a time:

1. Select another module button in the Command Center (as above)

-OR-

Select Window>New from the Menu bar of an open module window.

A drop list of available modules will display:

2. Select the name of the module you wish to open.

To have two or more copies of the same module open, you must use the Window>New method.

By clicking on the Catalog Module, this will automatically put you in Search mode.

Go to the Accession Number Field and type in the accession number you are searching for. (Ex.

2011.10.1) Click on the Search icon.

This displayed the one record for the accession number that was entered.

You may also type in a partial number (2011.10); however this will display ALL number with 2011.10 within that number. Here you see 31 records appear.

File>Search CTRL+F Run a search.

Click on Sort if you wish to sort your list in ascending or descending order. Click on OK.

Click on No.

Cataloged records displayed in ascending order.

Double-Click on the accession record you are searching for (2011.10.1) if more than one number appears. This will put you in Display mode.

Click on the tabs that need to be updated.

Ex. Nomenclature, Description, Measurements, Location, and Multimedia tabs should all be updated accordingly.

Nomenclature Tab: Edit/modify the Common Name field if necessary.

Description Tab: Update the Catalog record with all the Description information.

Measurement Tab: Update the Catalog record with the Measurement information.

Click on the Lookup List and select Measurement Unit being used from the pull down.

Location Tab: Click on the Attach button. next to Current Location.

Click on New: Enter all information, and then click Save after updating the Location Tab.

Click on New: Enter all information, and then click Save after updating the Location Tab.

After inputting the location, click Attach or Save and it will take you to the following page. You want to click on Attach Current Record to attach this to the Catalog record.

Multimedia Tab: Click on Attach.

This will Attach the location and populate the Current Location field. Click on Save.

This will Attach the location and populate the current Location field. Click on Save.

Multimedia Tab:

Click on Attach Multimedia.

Click on New Record

Click on Add Resource…

Upload the image to be loaded from your desktop or wherever it is saved. Click on item you wish to upload. Click on Add.

** All images should be saved with .jpeg extension.

** The naming convention should be as follows: (2011.10.1-1) with -1,-2,-3, and etc. being used for the number images you are saving.

Images will attach to your record. Update information under Resource Information as well. Click the Attach.

*After making all/any changes to the Accession Record, click on SAVE to save your changes!!! *

It’s always best to perform a Spell check before you save your file.

To Save:

You can press CTRL+S, click the Save icon , OR you can go to the Menu bar, click File, and Save Record.

Menu bar

The Menu bar is located beneath the Title bar and contains a horizontal list of menu labels. This one is taken from an EMu module:

1. Select a menu label to display a drop list of options.

2. Then select an option from the drop list to perform its action.

For example, to save a record you could:

1. Select File from the Menu bar.

A drop list of File options displays.

2. Select Save Record.