M00264-17-R-0044_amend__3.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add the follow ing:

1) 5.1.5.8 to Deliverable #4, Program Management:

2) Remove reference to Marine Corps Base Quantico Order 5400.1A.

3)Provide copies of the follow ing documents:

Secretary of the Navy Instruction (SECNAVINST) 1730.7D

SECNAVINST 1730.8B

Marine Corps Order (MCO) 1730.6E

MCBQORD 1730.1E

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026417R0044

X 9B. DATED (SEE ITEM 11)

31-Jul-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Aug-2017

CODE

MCINCR - RCO

2010 HENDERSON RD

JANICE HARVEY

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026417R0044

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PWS

Performance Work Statement for

Contract Roman Catholic Priest Services

1. Background

1.1. The mission of the Command Religious Program is to provide comprehensive religious support service for all Catholic Active Duty service members, their families, and military retirees at Marine Corps Installations-National Capital Region/Marine Corps Base, Quantico, VA 22134.

2. Scope of Work

2.1. Services provided under this contract shall consist of full coverage development and implementation of religious programs for Roman Catholic personnel within Marine Corps

Installations-National Capital Region/Marine Corps Base, Quantico, VA 22134. Congregation size is anticipated to range between 652-750 worshipers, which consist of 450 to 550 worshipers at the Marine Memorial Chapel and 200 to 300 worshipers at the Officers Candidate School

Chapel.

2.2 The priority of service is as follows: The first priority is Catholic Active Duty service members and their families living on base. The second priority is Catholic Active Duty service members and their families that live off base. Retirees and their families are the third priority and are eligible to receive Catholic Pastoral care.

3. Acronyms

3.1. The following acronyms are applicable to this performance work statement:

AMS – Archdiocese for the Military Services, USA

COR – Contracting Officer Representative

MCBQ – Marine Corps Base Quantico

OCS- Officers Candidate School

RCIA – Rite of Christian Initiation of Adults

4. Contract Requirements

4.1. The Contractor must meet all prerequisites for Roman Catholic priestly ministry as defined by the AMS. First and foremost, the Contractor must be an ordained Roman Catholic Priest who is in good standing with the AMS as well as with the Bishop of his own diocese or the superior of his religious community.

4.2. In accordance with (IAW) the requirements of the AMS, the Contractor will:

4.2.1. Provide a letter from his bishop or religious superior, stating that he is a priest in good standing and that he has the permission of this bishop or religious superior to accept contract.

4.2.2. Make an application for endorsement by the Archbishop of the AMS.

(http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6586255/k.638D/Application_for_Endorsem entFaculties_Archdiocese_for_the_Military_Services.htm)

4.2.3. Possess managerial, organizational and leadership ability commensurate with responsibility for the administration of complete religious education and sacramental preparation programs.

4.2.4. Be flexible enough in character and personality to adjust to short-notice demands and changing circumstances, often without forewarning.

4.2.5. Demonstrate such personal qualities or traits as reliability, effective verbal and written communications skills, well-honed relational skills and an ability to serve in a very ecumenical and theologically diverse environment.

4.2.6. Possess adequate computer skills, including a working knowledge of Microsoft Word, Excel, PowerPoint and Outlook, or equivalent software and desktop computer hardware.

4.2.7. Present a well-groomed personal appearance at all times during the performance of this contract.

4.2.8. Have the experience of providing significant pastoral leadership and competent pastoral care to a congregation of at least 500 members.

4.2.9. Provide a capability to provide services in case of Priest absence. The Contractor shall provide a substitute priest in the event that the Contractor is unable to provide services.

Substitute priests must meet all contract specifications and have either endorsement or permission from the AMS. The requirement for a substitute must be submitted, in writing, to the

COR at least fourteen (14) days prior to the event. The notification requirement may be waived in emergency cases.

5. Contract Tasks/Deliverables

5.1.1 The Contractor will function only as a Catholic Priest, and not in the broad capacity commonly associated with Military Chaplains. The only function required of the priest and authorized by this contract is that of providing for members of his own faith, e.g. fellow Roman http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6586255/k.638D/Application_for_EndorsementFaculties_Archdiocese_for_the_Military_Services.htm http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6586255/k.638D/Application_for_EndorsementFaculties_Archdiocese_for_the_Military_Services.htm

Catholics. Therefore, the Contractor shall provide the following services (or other such Roman

Catholic services as may be required by church authorities).

Services under the scope of this Performance Work Statement consist of the following deliverables:

Deliverable 1: Catholic Mass Services

Deliverable 2: Catholic Comprehensive Sacramental Ministry Services

Deliverable 3: Catholic Pastoral Counseling Services

Deliverable 4: Program Management Services

All services on this Performance Work Statement shall be provided In accordance with AMS criteria.

The term “contract period,” as used in this Performance Work Statement, means a period of one-year. “Contract period” can refer to the one-year base period of performance and/or any subsequent one-year optional period of performance.

5.1.2 Deliverable 1- Catholic Mass Services -

5.1.2.1. The Contractor shall provide Mass services in accordance with the AMS guidance. Mass services for all Catholic Holy Days are also included in this deliverable.

Masses during Holy Week (including Easter Vigil) and any special Masses (e.g., Ash

Wednesday, Maundy Thursday/Good Friday/Easter Vigil, First Holy Communion, Rite of Confirmation, etc.) are also included in this deliverable.

5.1.2.1. Masses conducted at MCBQ Chapel:

Weekday Mass Services- Weekday Mass services will be provided Monday –

Thursday at the Marine Memorial Chapel.

Sunday Mass Services- comprise two (2) Mass services each Sunday for a total of

84 (42 Sundays x 2 mass services per Sunday) per contract period and 10 Mass

Services for holiday weekends for a total of 94 Sunday Mass Services. Sunday

Mass Services are typically scheduled for 0900 and 1200. There are 10 Federal holiday weekends in the contract period. Sunday Mass Services during a weekend which includes or immediately follows or precedes a Federal Holiday will include a mass service at a time to be arranged with the Base Command Chaplain at least

30 days in advance.

5.1.2.2. Masses conducted at OCS Chapel:

Weekday Mass Services- comprises one (1) period of confessions and Mass service, or coordination of one (1) Lay-led Catholic Studies class each week when

OCS is in session for a total of 29 Masses/classes per contract period.

Sunday Mass Services- comprises one (1) Mass each Sunday when the OCS training schedule prevents Candidates from attending MCBQ Chapel for a total of

14 Masses (8 Sundays x 1 Mass service, plus 3 Sundays x 2 Mass services) per contract period. Sunday Mass Services shall be scheduled in accordance with the

OCS training schedule in coordination with the OCS Chaplain.

5.1.2.2. Place of Performance for Mass Services

5.1.2.2.1. MCBQ- Sunday Mass Services shall be held at the Marine Memorial

Chapel according to the published schedule.

5.1.2.2.2. OCS- Sunday Mass Services shall be held at the Yeckel Hall or other designated location, according to the published schedule.

5.1.2.3. Mass services shall include homily preparations, confessions, baptism ceremonies, and a weekly bulletin with weekly meditations and special announcements for Holy Days, Confirmation, First Holy Communion, etc. Absent special circumstances, the Sacrament of Holy Baptism will normally be conferred during Sunday Mass.

5.1.2.4. Masses for Catholic Faith Holy Days shall be provide at the MCBQ Chapel

ONLY. The Holy Days of the Catholic Faith as defined by the Church plus required special Masses are to include, but not limited to:

(a) Feast of Mary, the Mother of God (January 1)

(b) Ash Wednesday

(c) Maundy/Holy Thursday, Good Friday and Holy Saturday

(d) Feast of the Assumption (August 15)

(e) Feast of All Saints (November 1)

(f) Feast of the Immaculate Conception (December 8)

(g) Christmas (December 25)

5.1.2.5. The Contractor shall perform coordination of music services as part of Mass services. Contractor shall coordinate and approve all musical selections used during

Catholic services. Contractor shall coordinate musical selection with the Director of

Music.

5.1.3. Deliverable 2- Catholic Comprehensive Sacramental Ministry Services –

5.1.3.1 Comprehensive Sacramental Ministry shall be conducted in accordance with

AMS criteria, as follows:

5.1.3.1.1 Ceremonies:

Ceromonies consist of: Weddings, Funeral, Burial ceremonies, First Holy

Communion, Confirmation Mass, First Reconciliation Service, and

Special Baptisms Ceremonies Special baptisms are provided on circumstances where the individual cannot attend to regular Mass service

(e.g., a hospitalized individual that needs to be baptized).

5.1.3.2. Associated Catholic Services:

5.1.3.2.1. Sacrament of the Sick, Confirmation Retreat, Trainings for Altar

Servers, Lectors, Extraordinary Ministers of Holy Communion, Attendance to Catholic Advisory Council and Youth Group meetings: The

Contractor shall provide support on these associate Catholic Services for the entire congregation. Support shall be provided to meet the needs of the congregation based on its size.

5.1.3.3 Baptism and Marriage Sacramental Preparation Sessions:

5.1.3.3.1 - Contractor shall provide sacramental preparation sessions to worshipers seeking the Sacrament of Baptism and Marriage. Preparation sessions shall be provided in accordance with AMS criteria.

5.1.3.1.2. Rite of Christian Initiation of Adults (RCIA):

Contractor shall provide RCIA to worshipers. Support shall be provided to meet the needs of the congregation based on its size.

5.1.4. Deliverable 3 - Pastoral Counseling Services-

5.1.4.1. Pastoral Counseling services consist of counseling for spiritual guidance, bereavement, annulments, sponsor letters (and similar documentation) as well as pastoral visitations for outreach to congregation members such as for hospital visits, house blessings, etc. Not included under this deliverable is counseling/classes provided specifically in preparation for a sacrament (e.g. baptism or wedding). Contractor shall provide support to meet the needs of the congregation based on its size (652-750 worshipers).

5.1.4.2. The Contractor shall compose and provide content for the publishing of special

Sunday bulletins and special Masses/Liturgies.

5.1.4.3. Contractor shall provide active duty priests the first option to perform Pastoral

Counseling Services if the active duty priest is present at the chapel. The Contractor may grant permission for another priest or a deacon to perform such ceremonies (e.g. as in the case of a relative, civilian pastor or former chaplain), after informing the Command

Chaplain and any assigned active duty priest.

5.1.4.4. The Contractor shall provide services in the manner of a pastoral assignment to meet the spiritual needs of the MCB, Quantico congregation with the same devotion, dedication and professionalism customarily expected of Roman Catholic clergy.

5.1.4.5. The Contractor shall coordinate office hours with the MCBQ Command Chaplain to provide for the needs of the Congregation and coordinate services.

5.1.5. Deliverable 4 - Program Management Services-

5.1.5.1. Contractor shall provide a monthly status report to the Contracting Officer

Representative (COR) which details the services rendered for each deliverable during the previous month. Report is due on the 10 th day of each month.

5.1.5.2. Contractor shall coordinate all scheduled activities, worship services and liturgical events with the Command Chaplain, the COR and with other MCINCR-MCBQ

Chaplains, as required.

5.1.5.3. Services also include administrative duties such as phone calls to and from

Congregation members and all required Church reports and forms.

5.1.5.4. Contractor shall fulfill the AMS-mandated role of Director of Religious

Education, working in close cooperation with the contracted Coordinator of Religious

Education to ensure a vibrant, comprehensive program of religious education. This includes teaching.

5.1.5.5. On a monthly basis, contractor shall coordinate all scheduled activities, worship services and liturgical events with the Command Chaplain and with other MCINCR-

MCBQ Chaplains, as required.

5.1.5.6. Contractor shall ensure all conduct amd communications related to these requirements are executed with the highest level of respect and professionalism.

5.1.5.7. Attend and/or participate in Staff Meetings, as scheduled by the MCBQ

Command Chaplain.

5.1.5.8. The Contractor shall provide to AMS and the MCBQ Chaplain Office copy of all sacramental records and documentation generated in the execution of this contract.

Documentation shall be provided no later than 30 days after occurrence. The Contractor shall comply and abide to sacramental records policy instituted by AMS.

6. Criminal History Background Checks (CHBC)

6.1. The Contractor shall submit and successfully pass and maintain a Criminal History

Background Check in accordance with the Department of Defense Instruction (DoDI) 1502.5.

Such background checks are required of all contractors who provide services to clients under the age of 18 and are based on fingerprints obtained by a government law enforcement officer, as well as inquires conducted through the Federal Bureau of Investigation (FBI) and State Criminal

Repositories. The Contractor must complete all required criminal background check forms/questionnaires accurately and thoroughly. Refusal to submit all or part of the information required to complete the background check will result in disqualification. Falsification or negative results of the submitted information will result in disqualification/termination which means that the Contractor would not be eligible to provide services under this government-funded contract.

7. Period of Performance

7.1. The period of performance shall be for one (1) Base period of 12 months from the date of award with four (1) one year options. The estimated Period of Performance is as follows:

7.2. During the term of the contract, the Contractor shall:

7.2.1. Provide pastoral duties as usual on civil holidays, as may be required by the Roman

Catholic Church.

7.2.2. Observe all Federal Holiday periods, except as required for the performance of the terms of his contract (e.g. Sunday or Holy Day Masses).

7.2.4. Coordinate continuation of services when Contractor personnel are on vacation, attending retreats, or otherwise unavailable. The scheduling of this time will be coordinated with the COR, the Command Chaplain and (if present/assigned all assigned active duty priests), at a minimum, 30 days prior to the period of unavailability. The

Contractor will be responsible for providing substitute personnel during the period of unavailability.

8. Contractor Responsibilities

8.1. The Contractor shall be responsible for safeguarding all government property provided for use under this contract. All facilities and equipment, under his jurisdiction, will be secured at the close of each service period, in coordination with the duty Religious Program Specialist assigned to assist him.

8.2. The Contractor shall maintain close custody of all keys for government property and facilities that have been issued to him. The Contractor will safeguard such keys from loss or use by unauthorized persons. Upon discovering the loss or misuse of any keys, the Contractor will report immediately such loss or misuse of keys to the COR.

8.3. The Contractor shall provide the COR and the Command Chaplain with accurate contact information, including address, phone number, and e-mail address.

8.4. The Contractor is not to make use of the title or be referred to as “Chaplain”, but rather shall use his civilian title, “Father”. The Contractor shall operate under the ethical standard of all clergy, including the canonical, sacramental requirement of all Roman Catholic priests.

9. Government Responsibilities

9.1. The Government will provide suitable facilities for the specific tasks of this contract, to include but not be limited to, the Marine Memorial Chapel, the Blessed Sacrament Chapel, the sacristy, and suitable office space. All scheduling and usage of all Command Religious Program spaces and facilities shall be coordinated with the COR.

9.2. The Government will provide all requisite materials for liturgical celebrations and pastoral work, such as vesture, sanctuary supplies, and instructional materials.

9.3. The Government shall provide office supplies, as available, and as requested by the

Contractor in the furtherance of the performance of his duties and services as described in this contract.

9.4. The Government will provide a computer, printer access, printer supplies, and internet access. All equipment shall be used only when conducting Government services. All equipment remains the property of the USMC and the Contractor shall abide by all regulations while the equipment in his custody.

10. Applicable Technical Orders, Specifications, Regulations and Manuals:

10.1. The following publications are applicable to this contract:

10.1.1. Secretary of the Navy Instruction (SECNAVINST) 1730.7D – Religious Ministry

Support within the Department of the Navy.

10.1.2. SECNAVINST 1730.8B – Accommodation of Religious Programs in the Marine

Corps.

10.1.3. Marine Corps Order (MCO) 1730.6E – Command Religious Programs in the

Marine Corps.

10.1.4. MCBQORD 1730.1E – Religious Ministries, Chaplains and Assigned Enlisted

Personnel.

11. Non-Disclosure Agreements

11.1. All Contractor personnel receiving access to Government data or data from another

Contractor through this effort must provide a signed non-disclosure statement prior to start of work. This statement shall be submitted to the Contracting Officer with a copy to the COR. All non-disclosure agreements shall be signed by all Contractor personnel involved in this effort and returned within five (5) business days after receipt of award.

12. Working on a Government Installation

12.1. The Contractor shall have identification badge, which identifies, by photograph, the individual as a contractor. This badge shall be presented for examination upon request from the

Contracting Officer, COR, QA Personnel, Military Police, or any other Government official with a need to see the badge.

12.2. The Contractor shall be subject to all traffic, security, and registration regulations for personnel and vehicles. Copies of current regulations may be obtained from the Contracting

Officer.

12.3. Contractor personnel shall ensure that when logged onto Government equipment that their profile shows them as Contractor personnel. Unless otherwise directed by the COR, all documents produced or revised by Contractors or developed through Contractor participation must be marked as “Contractor generated documents” or otherwise identified in a manner that discloses the Contractor’s participation.

13. Government Data

13.1. No data, materials, or other items created or provided expressly for this contract shall be used by the Contractor for any purpose other than the support and performance under this contract without the prior written permission of the Contracting Officer.

14. Authority of Government Personnel

14.1. The Contracting Officer is the only person who can legally modify a resulting contract or obligate the Government for expenditure of funds. Costs shall not be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

14.2. Only the Contracting Officer has the authority to authorize deviation from the terms and conditions of any resulting contract, including deviations from specifications and requirements.

In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto, shall be borne by the

Contractor. Any matter concerning a change to the scope, prices/costs, terms, or conditions of this contract shall be referred to the Contracting Officer.

**Recommendations are based on that the Catholic Priest is limited in units of service and the

Catholic Congregation is his priority.

15. Performance Requirement Summary

15.1. Services provided by the contractor will be measured as follows:

Deliverable Performance Standard Acceptable Quality

Levels

Surveillance Method

Mass

Services

Services conducted timely and in accordance to Catholic

Faith principles

100% completion of Mass

Ceremonies

Schedule.

Chaplain’s Office observations

Input from congregation

Meeting Mass schedules for MCBQ

Chapel and OCS.

Not exceeding quantities stipulated under the PWS for each contract period

Other

Catholic

Services

Services conducted timely and in accordance to Catholic

Faith principles and

AMS

Adherence to defined quantities

95% customer satisfaction for

Ceremonies , Associated

Catholic Services, Sacramental

Preparation

Sessions and Rite of Christian

Initiation of Adults

Chaplain’s Office

Input from congregation (e.g.

surveys)

Not exceeding quantities stipulated under the

PWS for each contract period

Pastoral

Counseling

Services

Services conducted timely and in accordance to Catholic

Faith principles

Services delivered to meet congregation’s needs based on congregation size.

95% customer satisfaction for

Pastoral

Counseling

Services provided to the congregation.

Chaplain’s Office

Input from congregation (e.g.

surveys)

Program

Management Development, completion and delivery of service performance calendar

Meeting attendance

Proper contract handling

Adherence to contract terms

Proper conduct

Monthly Status Report

Timely completion and submission of the Monthly Status

Report

100% adherence to contract terms

100% coordination with the

Contracting

Officer

Representative

Chaplain’s Office observations.

Inquiries to parishioners and

Government staff benefiting from the services.

Completion of

After Action

Monthly Status

Report

(End of Summary of Changes)