Bidders_Conference-Catholic_Priest_Services_Final.pptx

Catholic Priest Services solicitation M00264-17-R-0044 Bidders Conference 10 August 2017

Why are we here?

Discuss scope of work and deliverables set forth in the Performance Work Statement (PWS).

What are the Government expectations Clarify and Explain instructions for proposal preparation.

Discuss evaluation criteria used for contract award selection.

Answer questions from Industry

Scope of Work Scope of Work Services provided under this contract shall consist of full coverage of development and implementation of religious programs for Roman Catholic personnel within Marine Corps Installations-National Capital Region/Marine Corps Base, Quantico, VA 22134. Congregation size is anticipated to range between 652-750 worshipers, which consist of 450 to 550 worshipers at the Marine Memorial Chapel and 200 to 300 worshipers at the Officers Candidate School Chapel.

The priority of service is as follows:

The first priority is Catholic Active Duty service members and their families living on base.

The second priority is Catholic Active Duty service members and their families that live off base.

Retirees and their families are the third priority and are eligible to receive all Catholic Pastoral Care provided under the PWS.

Performance Work Statement Requirements consist of four (4) deliverables Deliverable 1 - Mass services Deliverable 2- Catholic Comprehensive Sacramental Ministry Services Deliverable 3 - Pastoral Counseling Services Deliverable 4 - Program Management Services

Deliverable 1 - Mass Services Marine Corps Base Quantico Memorial Chapel Weekday Mass services Monday – Thursday Sunday Mass services – two (2) Mass services each Sunday for a total of 84 (42 Sundays x 2 mass services per Sunday) per contract period and 10 Mass Services for holiday weekends for a total of 94 Sunday Mass Services per a 12 month contract period.

Officers Candidate School Sunday Mass Service - 14 Masses (8 Sundays x 1 Mass service, plus 3 Sundays x 2 Mass services) per contract period Special Masses for Holy Days (including, but not limited to the following) Shall be held at an appropriate time to be arranged with the Command Chaplain at least 30 days in advance.

Feast of Mary, the Mother of God (January 1) Ash Wednesday Maundy/Holy Thursday, Good Friday and Holy Saturday Feast of the Assumption (August 15) Feast of All Saints (November 1) Feast of the Immaculate Conception (December 8) Christmas (December 25)

Deliverable 2- Catholic Comprehensive Sacramental Ministry Services This deliverable consist of Ceremonies, Associated Catholic Services, Baptism and Marriage Sacramental Preparation Sessions and Rite of Christian Initiation of Adults (RCIA):

Ceremonies Consist of:

Weddings, Funeral and Burial ceremonies

First Holy Communion, Confirmation Mass, and First Reconciliation Service ceremonies:

First Holy Communion, Confirmation Mass, and First Reconciliation Service ceremonies.

Special Baptisms Ceremonies:

Special baptisms are provided on circumstances where the individual cannot attend to regular Mass service (e.g., a hospitalized individual that needs to be baptized)

Associated Catholic Services Consist of:

Sacrament of the Sick, Confirmation Retreat, Trainings for Altar Servers, Lectors, Extraordinary Ministers of Holy Communion, Attendance to Catholic Advisory Council and Youth Group meetings The Contractor shall provide support on these associate Catholic Services for the entire congregation. Support shall be provided to meet the needs of the congregation based on its size.

Baptism and Marriage Sacramental Preparation Sessions Consist of:

Delivery of sacramental preparation sessions to worshipers seeking the Sacrament of Baptism and Marriage.

Preparation sessions shall be provided in accordance with AMS criteria.

Rite of Christian Initiation of Adults (RCIA) Consist of:

Contractor shall provide RCIA program to worshipers per contract period IAW the needs of the congregation based on its size.

Deliverable 3- Pastoral Counseling Services Consist of:

counseling for spiritual guidance, bereavement, annulments, sponsor letters (and similar documentation) as well as pastoral visitations for outreach to congregation members such as for hospital visits, house blessings, etc.

compose and provide content for the publishing of special Sunday bulletins and special Masses/Liturgies.

Not included under this deliverable is counseling/classes provided specifically in preparation for a sacrament (e.g. baptism or wedding).

Contractor shall provide support to meet the needs of the congregation based on its size (652-750 worshipers).

A monthly status report shall be provided to the Contracting Officer Representative (COR) which details the services rendered.

Report is due on the 10th day of each month.

Coordination of all scheduled activities, worship services and liturgical events with the Command Chaplain, the COR and with other MCINCR-MCBQ Chaplains, as required.

Administrative duties such as phone calls to and from Congregation members and all required Church reports and forms.

Serve as AMS-mandated role of Director of Religious Education All communications related to these requirements (all deliverables) are executed with the highest level of respect and professionalism Attend and participate in staff meetings.

Instructions for proposal preparation Format of Quotes Representations and Certifications Registration in SAM.gov Registration at https://www.sam.gov/index.html/#1 ; must state that this has been accomplished when submitting the technical quote.

Contractor must be registered using NAICS 813110 Volumes Quoter must submit its quote under two (2) separate volumes:

Volume One is for non-price factors (Technical Capability, Performance Execution/Management, and Past Performance) and shall not exceed 40 pages Volume Two is for Price.

Shall not exceed 10 pages Adherence to format and content specifications

Quotes shall be submitted by electronic mail to Janice Harvey and Michael Dennie NLT 12:00 p.m. EST on Tuesday, 22 August 2017.

Volume 1- Factors 1, 2 and 3 This Volume consist of Performance Execution/Management (Factor 1), Past Performance (Factor 2) and Technical Capability (Factor 3).

Total volume shall be limited to Forty (40) pages, single sided, not including exhibits and attachments.

Factor 1- Performance Execution and Management The quote shall include:

A detailed description of the management plan approach to managing the magnitude and complexity of work detailed in the PWS

Description of Quoter’s experience and management structure to successfully manage resources needed to perform the tasks listed in the PWS. The quote shall describe the Quoter’s ability to identify and implement cost efficiencies on the contract and manage personnel. The quote shall provide information that demonstrates the Quoter’s ability and resources for meeting the deliverables listed in the PWS.

Quoter’s approach for communicating, coordinating, resolving problems and working successfully as part of the overall team.

Description of the staffing plan approach used to provide a fully qualified priest(s) at contract award.

Factor 2- Past Performance The volume shall include:

A matrix with a minimum of two (2) references but no more than four (4) that will be able to provide information regarding the Quoter’s relevant past performance during the last three years.

Information on up to one (1) recent contracts performed by a Quoter’s significant teaming partners / subcontractors and significant subcontractors considered most relevant in demonstrating their ability to perform the quoted effort may be submitted.

The maximum number of past performance efforts submitted by the Quoter (prime contractor) and its teaming partners may not exceed four (4) total.

Therefore, if one subcontractor efforts are submitted, the maximum number of efforts submitted by the prime would be three efforts.

Factor 3- Technical Capability The volume shall include:

Detailed description of the ability, resources and experience required to perform the requirements and demonstrate an understanding of and ability to meet all in the PWS.

No less than three (3) letters of recommendation which attest to his personal character and moral integrity. Only (1) of these letters can be from another member of the clergy.

Demonstration of command of the English language.

Documentation demonstrating that Priest is an ordained Roman Catholic Priest, who is in good standing with the AMS as well as with the Bishop of his own diocese or the superior of his religious community.

A letter from his bishop or religious superior, stating that he is a priest in good standing and that he has the permission of this bishop or religious superior to accept contract.

Volume 2- Factor 4 Factor 4- Price Total volume shall be limited to ten (10) pages, single sided, not including exhibits and attachments.

The volume shall include:

Sufficient cost and price information to allow the Contracting Officer to determine the reasonableness of the quoted price.

Narrative describing the assumptions and criteria used to price out their quote.

Identify the price quoted for each deliverable set forth under the PWS per contract periods (CLINs).

Completed pricing table.

Evaluation Criteria Evaluation and award will be made on “best value” to the government.

The Government may accept other than the lowest priced quote if the perceived benefit of the higher priced quote is deemed to merit the higher price.

Prospective Quoters are forewarned that a quote meeting quote requirements with the lowest evaluated price may not be selected if award to a higher evaluated Quoter is determine to be most advantageous to the government.

Evaluation factors in order of importance:

Factor 1 - Performance Execution and Management Factor 2- Past Performance Factor 3 - Technical Capability Factor 4 – Price

In the event that all non-price factors are rated equally, Price will become most important factor.

Factor 1- Performance Execution and Management

Definition of effective management approach complementary to the proposed technical solution set forth in response to the criteria in the PWS.

identifying responsibilities and roles of team members;

describing the processes and quality measures associated with executing the PWS;

illustrating the roles of staff and team resources relevant to the approach so as to ensure suitable oversight and control of performance execution.

Integrated approach must demonstrate the Quoter’s capabilities and resources to establish and operate an efficient organization that is both responsive and flexible to meet the requirements of the PWS.

Roles of management and other key staff are annotated and provisions for quality assurance are incorporated.

Measures for immediate action and remediation are noted in the discussion so as to ensure the quality and timeliness of service.

Key considerations include process maturity, roles of responsible staff, and controls at both the corporate and contract level under performance-based operating parameters.

Quotes will be rated for recency and relevancy to determine an overall Confidence Rating.

Recency Relevancy Quality

Confidence Rating- As a result of the recency, relevancy, and quality assessments, the Government evaluation team will then assign an integrated performance confidence assessment rating in accordance with the table below

Factor 3- Technical Capability

The Quoter will be evaluated on their demonstrated knowledge and understanding of the technical and programmatic requirements outlined in the Performance Work Statement (PWS); ensuring their discussion articulates their capability so as to provide continuous quality support.

Quoter must demonstrate to have the capacity to support the requirements, understands the priorities, and can execute a comprehensive approach that ensures quality performance and use of staff resources to meet objectives.

The Quoter will be evaluated on their ability to adequately identify a suitable level of technical understanding. This includes, at a minimum, describing performance objectives that can be accomplished by their technical approach; describe the benefits and advantages of that approach; and effectively illustrate the roles of staff and team resources to execute the intended strategy.

The Quoter must meet all prerequisites for Roman Catholic priestly ministry as defined by the AMS. The Contractor must be an ordained Roman Catholic Priest who is in good standing with the AMS as well as with the Bishop of his own diocese or the superior of his religious community. The Quoter must be able to communicate fluently in English.

Factor 1 and 3 Rating Criteria

Factor 4- Price

The price factor will be evaluated for completeness and reasonableness.

Comparison of the quoted pricing is considered in the overall evaluation of "best value” to the Government based upon the anticipated level of competition.

The Government may accept other than the lowest priced quote if the perceived benefit of the higher priced quote is deemed to merit the higher price.

Prospective Quoters are forewarned that a quote meeting quote requirements with the lowest evaluated price may not be selected if award to a higher evaluated Quoter is determine to be most advantageous to the government.