RFQ_M00264-15-T-1098_Amendment_0001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Sep-2015 03:00 PM to 25-Sep-2015 03:00 PM.

The following have been modified:

52.212-1 ADDENDUM

Instruction to Quoters – Commercial Items

52.212-1 Addendum – Instructions, Conditions, and Notices to Quoters

1. Multiple Offers

1.1 The Regional Contracting Office, National Capital Region does not encourage quoters to submit multiple quotes presenting alternative terms and conditions for satisfying the requirements of this solicitation.

2. Overview

2.1 The Government intends to make a single award Firm Fixed Price (FFP) contract with FFP CLINs, for the hardware and peripherals, as a result of the solicitation. The FFP CLINs shall include all travel directly associated with performance of this task order.

2.2 The Government will award a single contract resulting from this solicitation to the responsible Quoter whose quote, conforming to the solicitation, represents the best value to the Government, price, and other factors considered.

2.3 Each Quoter shall submit a quote that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

3. Guidance

3.1 Quotes must be prepared in accordance with these instructions. Failure to do so may result in the Quoter’s submission being determined unacceptable and ineligible for award. Each Quoter’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Quote (RFQ). Elimination of a Quoter is at the sole discretion of the Contracting Officer.

3.2 The purpose of this procurement is to obtain brand name Hewlett Packard point-of-sale (POS) hardware and peripherals in support of the Marine Corps Food Management Information System (MCFMIS).

4. Confidential Information

4.1 The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and quotes/proposals submitted to federal agencies. If a Quoter’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5 USC 552(b)(4)), the Quoter should mark its submissions in the following manner:

4.2 The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______.”

4.3 Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. Submission of Questions and Quotes

5.1 Questions

5.1.1 All questions must be received by 16 September 2015 at 12:00 PM EDT. All questions submitted for this solicitation must be electronically sent to the following e-mail address: monica.curley@usmc.mil

5.1.1.2 Note: Due to the firewall at Quantico, please be advised that it is the Quoter’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

5.2 Quotes

5.2.1 Electronic quotes may be submitted via email to monica.curley@usmc.mil. Quotes must be submitted and received by the Regional Contracting Office, NCR, no later than 25 September 2015 at 3:00 PM EDT. In order to maximize efficiency and minimize the effort involved in the quotes evaluation process, all Quoters must comply with the following instructions for quote format and content. Quotes that do not comply with these instructions may be considered non-responsive and may render the Quote ineligible for award. For each quote submission, provide (1) Technical Volume, (1) Past Performance Volume, and (1) Original Business Volume.

5.2.2 Paper copy quotes may be submitted in response to this solicitation. Paper copy quotes shall be sent via Federal Express, private courier, hand delivered, or mailed to the following address:

Regional Contracting Office, NCR

2010 Henderson Road

Room 225C

Attention: Monica Curley

Marine Corps Base (MCB)

Quantico, VA 22134

6. Quote Format

6.1 Electronic quotes submitted shall be in a Portable Document File (PDF) format readable by Adobe Acrobat Reader (PDF). Data submitted in spreadsheet format shall be readable by Adobe Acrobat Reader or MS Excel 2007 or earlier.

6. 2 In order to maximize efficiency and minimize the time for quote evaluation Quoters should submit their quotes in accordance with the format and content specified.

· 8.5 x 11 inch paper for text;

· Single-spaced typed lines;

· 1 inch margins on all sides;

· 11-12 point Times New Roman font;

· Headers/footers – ensure the company name and RFQ number is included on each page of the Original Volumes. On the redacted version of the technical volume, the Header/footer shall contain the RFQ number and Quoter Code;

· Graphs and drawings must be clear/legible and may use a smaller font;

· No photographs or hyperlinks are permitted; and

· Content should utilize .doc, .pdf. xls, and .jpg formats

PLEASE NOTE: Your subject line should read “POS Hardware, RFQ M00264-15-T-1098”.

7. Quote Content

7.1 Each quote shall contain the following volumes/sections:

TECHNICAL, VOLUME (I) - Not to Exceed (NTE) 45-pages and shall include:

a. Technical Volume Cover Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email);

b. Table of Contents;

c. The manufacturer’s name and manufacturer’s complete part number of each item shall be submitted in the quote. A mere statement that the Quoter will meet the Government requirement is NOT sufficient;

d. Include product description/specifications of ALL quoted items. A mere statement that the Quoter will meet the Government requirement is NOT sufficient. The information provided in the specifications section shall be from the vendors/manufacturer's specification sheet and shall not be a reiteration (Copy and Paste) of the information from the solicitation;

e. Warranty terms shall be provided for all quoted items;

f. Clearly state whether the quoter can meet the required delivery and installation timeframe of 30 days After Receipt of Order. Vendors who cannot meet the delivery and installation timeframe, as stated below, will not be considered technically acceptable; and

g. Demonstrate capability to meet the required warranty requirements outlined in the Statement of Work within the solicitation.

PAST PERFORMANCE, VOLUME (II) – NTE 30-pages and shall include:

a. Past Performance Cover Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email);

b. List of Agencies that your firm sent PPQ; and,

c. Self – Assessment of the PPQ (Per listed firm).

BUSINESS, VOLUME (III)-NTE 30-pages and shall include:

a. Formal Quote Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email), response to FAR 52.209-5 in solicitation;

b. Price Quote; and

c. Supporting material including documentation demonstrating vendor is an authorized Hewlett Packard reseller/agent.

The NTE count does not include the Cover Letters and Executive Statements or Table of Contents. Please Keep Cover Letter and Executive Statements less than 5 pages combined. If a quote volume exceeds the above page limitations, all pages in excess of the limitation for each volume will not be considered in order that all quotes are treated equally.

7.2 The Quoter shall demonstrate the ability, resources, and experience required to perform the requirements in the Statement of Work (SoW), including the detailed procedures and methods to be used. All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Quoter’s understanding of the SoW and the Quoter’s capability for successful performance. Pricing Information shall not appear anywhere in the Technical Volume (I), which shall address only the technical requirements.

8. Volume I – Technical

8.1 Technical Approach

8.1.1 The Quoter’s technical quote shall not exceed 45-pages and include Title pages and executive summaries (to include company’s mission statement) are excluded from the 45-page limit.

The Quoter shall address Factor 1 - Technical Capability and shall include:

The Cover Letter should identify the RFQ number, corporate principal submitting the quote, key points of contact within the firm who are authorized to bind the firm, (e.g. contracts, pricing, technical), and a summary of the material content.

Data previously submitted, or presumed to be known, i.e. descriptions of previous projects performed for the Government, cannot be considered as a part of the quote unless physically incorporated in the quote. Clarity, completeness, and conciseness are essential.

8.1.1.1 Factor 1. Technical Capability

The quote should clearly address the Quoter’s understanding of the required supplies and warranty outlined in the Schedule of Supplies/Services, SoW and these instructions; ensuring their discussion articulates their capability so as to provide the evaluators with the Quoter’s capacity to support the identified mission areas and to meet SoW objectives.

a. The manufacturer’s name and manufacturer’s complete part number of each item shall be submitted in the quote. A mere statement that the Quoter will meet the Government requirement is NOT sufficient.

b. Include product description/specifications of ALL quoted items. A mere statement that the Quoter will meet the Government requirement is NOT sufficient. The information provided in the specifications section shall be from the vendors/manufacturer's specification sheet and shall not be a reiteration (Copy and Paste) of the information from the solicitation.

c. Warranty terms shall be provided for all quoted items.

d. Clearly state whether the quoter can meet the required delivery and installation timeframe of 30 days After Receipt of Order. Vendors who cannot meet the delivery and installation timeframe, as stated below, will not be considered technically acceptable.

e. Meet the manufacturer and manufacturer part numbers of the Brand Name items listed in the Schedule of Items in this solicitation.

f. Demonstrate capability to meet the required warranty requirements outlined in the Statement of Work within the solicitation.

9. Volume II – Past Performance

9.1 Factor 2. Past Performance

The Quoter’s past performance quote shall not exceed 30-pages, not including Past Performance Questionnaire (PPQ). The quote should address the quality of a quoter’s recent (performed within three (3) years of the RFQ issued date) and relevant (similar in size and scope) past performance based on the input received from the Quoter, its references and other reliable sources contacted by the Government. Quoters that have no record of past performance (i.e. new businesses) must submit a signed and dated past performance certification statement to that effect. The Quoter should provide at least three (3) references demonstrating relevant past performance involving the quality of performing the same or similar services within the last three (3) years. Include the following fields:

· Customer;

· Contract/Task Order Number;

· Program name;

· Period of Performance;

· Contract type;

· Total contract value;

· Identification of any Key Personnel involved who will be assigned to this contract; and

· Names/Telephone numbers/e-mail for the Procuring Contracting Officer, Contracting Officer’s Representative, Government Project Manager, or other Point of Contact with technical knowledge of the past performance sufficient to complete the PPQ.

The PPQ is included as an attachment to the RFQ. The Quoter shall provide a copy of the PPQ to each of their listed references with instruction to return to monica.curley@usmc.mil no later than 21 September 2015 at 3:00 pm EST.

The Government may request additional past performance information from others using a PPQ. The Government may also use other information such as Contractor Performance Assessment Reporting System (CPARS), DoD PPIRS and the FAPIIS data available from Government sources to evaluate a Quoter’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Quoter.

10 Volume III – Business Volume

10.1 Factor 3. Price

10.1.1The Quoter’s price quote shall not exceed 30-pages, including a Formal Quote Letter and Price Quote consisting of the SCHEDULE OF SUPPLIES/SERVICES; Contract Line Item Number (CLIN) structure in the SF1449). The Price Quote should reflect the Quoter’s best pricing available. Pricing information shall not appear anywhere in the Technical Volume. The price quote should avoid ambiguities of inclusion, exclusion, or content.

10.2 Completeness. The Quoter must sign the SF1449, acknowledge all amendments, and include the below information in its quote submission. At a minimum, the following areas must be addressed:

· Quote is valid for 30 days from the date of submission;

· No exception to any Terms and Conditions has been taken, or if so, clearly stated;

· Acknowledge any amendments to the RFQ;

· A validated registration in the System for Award Management (SAM);

· Signed quote to include aggregate quoted price; and

· Contract Line Item Number (CLIN) pricing, to include unit and total price.

(End of Provision)

(End of Summary of Changes)