Solicitation_Amendment_I_-_for_Branded_Furtinture_M00263-18-R-1001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this amendment is to submit the answ ers to questions from potential bidders, correct the closing date, and NACIS code.

No other questions w ill be accepted at this time.

1. CONTRACT ID CODE PAGE OF PAGES

1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026318R1001

X 9B. DATED (SEE ITEM 11)

23-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jun-2018

CODE

REGIONAL CONTRACTING OFFICE

ATTN: DOROTHY PATRICK

PO BOX 5069 MCRD

843-228-3813

PARRIS ISLAND SC 29905

M00263 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026318R1001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The standard size code has changed from 500 to 1,000.

The required response date/time has changed from 25-Jun-2018 02:00 PM to 06-Jul-2018 10:00 AM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

PRICES

“Prices stated apply for all orders placed during the entire term of the contract.”

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

AMENDMENT ONE QUESTIONS AND AN

Questions for Branded Furniture Solicitation 06 June 2018

1. For the lockers that are spec'd, should we plan for the lockers to be singles to allow for flexibility of installation at each location?

a. Lockers can be singles.

2. Regarding the lockers, how many lockers will be ordered per location? Would Dark Grey be acceptable? This color is an “In Stock” color.

a. Section 7.0 (page 96) of the solicitation provides the Government’s good faith best estimate for the maximum quantities to be ordered throughout the life of the contract. See the specific CLIN for Lockers and location to determine the Government’s estimate for a particular location.

b. Dark grey is not acceptable and would not be in accordance with specifications that have been outlined in the solicitation or the Marine Corps Branding.

3. Regarding the lockers, Lyon Model # 5062, I have attached the catalog page and spec sheet. These lockers are 72"H without legs. The solicitation says 60"H. Please provide clarification. I have also attached the 5062 spec sheet. Please confirm that these are the specs to be met: 16-gauge door and frames; 24-gauge body parts; and one piece 16-gauge door (The solicitation says 18 gauge).

a. The height of 72” is acceptable. The SOW states 60” but this amendment adds the words “at least” before “60 inches” in the specification.

4. Can you please clarify the spec on this Visitor Chair? Is there a typo with-in the highlighted areas?

Should the description read mesh seat "pan" or should it say "pad"? Is the chair to have a mesh backing and the same mesh across the seat or can the seat be covered in black mesh fabric, since fabric is mentioned within the description? Also is the stack-ability a MINIMUM of 4 chairs high or a Maximum of 4 chair high?

a. Backing should be mesh along with seating portion. This allows for poolees or Marines that are sweating from physical fitness to sit in them, but dry quickly with no risk of smell.

b. Chairs should be stackable at a minimum of 4 chairs, however, if they can be stacked 8 high, it doesn’t matter. It meets the 4 chair minimum requirement.

5. Can we be informed as to what furniture (sku numbers) is demonstrated by others for this bid and deemed acceptable? The reason I ask is that we could provide several brands that would meet all the salient characteristics I have read and if other vendors show these items and they are deemed acceptable we should be made aware of those skus or brands that are acceptable so we can bid them without demonstrating them. The lines we may bid include HON, Global, Alera and Lorell to name a few. We would bid one brand of product for the whole project.

a. No. As discussed at Factor 1, Sub factor 1, Evaluation Criteria: The Government will determine how well proposed furniture meet the requirements of the solicitation, to include the On-Site Display. An on-site display is required and will be approx. 3 weeks after solicitation closes, so written offers would already be submitted before the display is required. Also, both a written offer and a display are required for an offer to be awardable.

Any offeror who does not demonstrate as per Instructions to Offerors at the date and place specified by the Contracting Officer will be deemed not to have complied with the requirements of the solicitation and will be unawardable. No potential offeror who does not submit a written offer will be allowed to demonstrate its products. For each offeror, demonstrated furniture must match the offer submitted in response to the solicitation. The Government will not release names of offerors, except for the awardee at time of award, or brand names and model numbers offerors demonstrates. Offerors may offer and demonstrate any brand that meets the requirements of the solicitation, including the description in the Statement of Work, DFARS 252.225-7001, DFARS 252.225-701`2, and FAR 52.219-6(d)

6. Is there a requirement for the manufacturer to be a small business for this bid?

a. Yes. See Federal Acquisition Regulations (FAR) Part 19.102 (f)(1).

7. What is the annual spend expected to be? And the total allocated for the four year project?

a. The Government cannot reasonably determine an annual spend or total financial allocation against the resultant contract. However, section 7.0 (Page 96) of the solicitation provides:

(1) The Minimum guarantee of $300,000, which will be ordered via the first task order issued against the resultant contract; and (2) The Governments good faith best estimate for the Maximum Quantities to be ordered throughout the life of the contract.

8. Once an order is placed what is the deadline to have the furniture installed and the project completed?

a. See section 6.0 - Delivery Requirements - on page 95 of the solicitation.

9. Would you please clarify the requirement’s NAICS code? The main solicitation page SF1449 notes code 337215. The FBO summary page notes 337214. Page 152 in the main solicitation under Section III, Volume I point (3) “completed and signed RFP” notes SAM registration NAICS code 611430.

a. The NAICS code for this solicitation is 337214, with a size standard of 1,000 employees. The Solicitation has been changed via this amendment.

10. Would you please confirm that we are to complete the Past Performance Questionnaires as per the

Volume III requirement and your agency will be mailing/e-mailing them out to the contact directly to obtain the rating.

a. Prospective offerors shall provide questionnaires that have been completed by the Offeror’s references. In addition, offerors shall provide a cover letter with each completed questionnaire that includes the information required at Volume III requirement, paragraph (2), Page 154 of the solicitation.

11. Would you please consider extending the submittal due date to July 31st 2018?

a. No, this contract is time sensitive with upcoming fiscal year ending

12. Visitor Chair - The specifications for this chair call for a mesh seat and back and sled base. Is there a basis of design for this chair that could be shared? In meetings with Marine Base Camp Pendleton, the mesh seat option is not being used due to poor performance in the field. (photo below is posted on the contracting office door regarding mesh chair purchases) Is a mesh back fabric seat chair alternative allowable for this quotation?

a. The specifications in the SOW states the requirement is for mesh seat and backing. The specifications will not be changed. The standard is the requirement described in the SOW.

13. Work Desks - The specification is not clear. Is there a drawing that could be shared? It seems you are asking for a peninsula (U or P shaped) desk but the depth of the unit and length of the unit is hard to interpret. Is a 30" deep acceptable (spec calls for 24"depth)

a. 30” is not acceptable.

b. The specifications for the work desk will remain as written in the SOW. Variance in size will only be +/- 2”s.

14. Mobile Pedestal - The quote asks for a B/B/F configuration for the mobile ped and that it be able to fit under the desk. Is a B/F configuration acceptable for this?

a. Box Box File is the only configuration allowed for this solicitation. No Box File will be allowed.

15. Sofa and LoveSeat and Lounge Chair - This calls for a reversible cushion. Although that is a possibility, commercial lounge furniture with loose cushions come with a Velcro strip or device to hold the cushion in place. If the cushion is reversible it could not be tethered and could be both a safety and aesthetic issue. Is it acceptable to propose a non-reversible option?

a. No

16. Media Stand - Is there a basis of design for this piece? Not sure if what you are wanting is a TV screen holder or a wall unit that could serve as media stand.

a. Media stand should allow for a TV up to 42” to sit freely on top of the stand and DVD system should have its own slot for it to sit in. The width of the stand must be at a minimum of 42” inches, which is the same width of the TV. A wall mounted unit is not acceptable.

17. Coffee table - is it permissible to propose a table that may be smaller than the min-max requirements? Is there a basis of design that you could share?

a. No

18. The language regarding price holds for the length of the contract is not clear. GSA allows an Economic Price Adjustment for furniture contracts. This allows LIST prices to be modified to reflect variable expenses like fuel charges and steel price increases to the manufacturer. Please indicate if the GSA EPA increases are allowable throughout the life of this proposed contract.

a. Economic price adjustment provisions are not included in this solicitation and are not expected to be included in the resultant contract. The Government solicited and awarded two previous furniture contracts of the same scope and magnitude as this requirement, and there were no significant fluctuation in material costs that warranted economic price adjustments. As such, the Government does not foresee any significant volatility in material costs that would warrant incorporating economic price adjustment provisions in this solicitation. The solicitation, page 153 of 159, states that offerors must honor awarded prices for orders placed at any point during the term of the contract.

19. Regarding the Recruiter Chair, I have checked with 7 seating manufacturers and none of them have a back width of 23”. Would it be possible to make sure that this requirement isn’t a typo? Would it be possible to provide a manufacturer and model # as the basis of design?

a. If the next backing width is 24” then this is acceptable. See 1st sentence, section 5.1, page 85 of the solicitation, “All dimensions, unless specifically stated otherwise, may have a variance of plus or minus two (2) inches.”

20. Regarding the Visitor Chair, I have checked with 7 seating manufacturers and none of them have a mesh seat and mesh back stack chair. We can’t find any stack chairs with a mesh seat. Would it be possible to make sure that this requirement isn’t a typo? Would it be possible to provide a manufacturer and model # as the basis of design?

a. Requirement is not a typo, the described chair is readily available within the marketplace, a quick google search has confirmed several manufacturers with a chair meeting this requirement. The Government will not provide a Manufacturer and Model as a basis of design, as this is not a Brand Name or Equal requirement.

21. Regarding the Work Desk / NCO Station, the requirement says that the L-shaped desk should be 66”W x 42”D. If the 66” desk is 24”D then the return would be only 18”W. (24” + 18” = 42”). An 18” width will not provide much leg room. Would it be possible to make sure that this requirement isn’t a typo?

a. The desk should be a total of 66” wide, 30” height, 24” depth the return would be 24”depth which would be a part of the total 66”.

22. Regarding the VI. ON SITE DISPLAY, The display will take place aboard Parris Island, South Carolina 29905 within 3 weeks of the solicitation closing date of 23 June 2018. The solicitation says that the closing date is 25 of June 2018 in Block 8 of the SF 1449. Please clarify if the closing date is 23 or 25 of June.

a. The closing date (block 8) is July 6, 2018 @ 10:00 am EDT. The closing date of 23 June 2018 was a typo under VI. ON SITE DISPLAY. The date has been updated via amendment.

23. Are open market items acceptable?

a. Yes

24. Regarding the Media Stand, would a cabinet that has a metal case and a laminate top be acceptable? The manufacturer could also add laminate door fronts at an additional cost.

a. No, the specifications outlined in the solicitation for the media stand must be met.

25. Regarding the vertical file, letter width vertical files are typically 15”W and legal width vertical files are 18”W. The solicitation says that the files should be 16.75”W. Please provide clarification. If the width is correct, please provide the basis of design for this item.

a. Vertical files should be capable of holding standard legal and letter sized paper. 18”W will be acceptable. See 1st sentence, section 5.1, page 85 of the solicitation, “All dimensions, unless specifically stated otherwise, may have a variance of plus or minus two (2) inches.”

26. Regarding the brochure racks, we have spent hours looking for brochure racks that meets these specs. Are these racks custom? If not, please provide the basis of design for this item.

a. Racks are not custom. They are mostly made of wood or aluminum for storage of recruiting brochures. The requirement is for aluminum or equal material construction.

27. Regarding the Berry Amendment compliance for: (5.2 1.1 Recruiter Chair; 5.2 1.2 Visit Chair; 5.2 2.1 Sofa; 5.2 2.2 Loveseat; and 5.2 2.3 Lounge chair), do we need to send documentation that proves that the fabric is manufactured in the US? Do we need to send documentation that proves that the metal for the chairs was purchased in the US?

a. The Instructions to Offerors requires offerors to include a statement in the cover letter acknowledging that specific items will comply with the Berry Amendment, and with 52.219- 6(d). Offerors are also required to include a Buy American Act certificate. Offerors should be prepared to provide documentation to substantiate the statements in the cover letter and the BAA Certificate.

28. Because there are several clarifications, we would like to ask for an extension for questions to be submitted. Once we send the clarifications to the manufacturers, they may have more questions.

a. The Closing date for this solicitation is 6 July 2018. The Contracting Officer does not intend at this point to respond to further questions.

29. The specs say this needs to be CAL 133 compliant which will increase the cost by about 60%. This is a very strict fire code rating that is used in very specific situations and areas on the country. I looked it up on line and it looks like this is not something that would be required since it seats less than 10 (occupants).

a. CAL 133 compliance is required as per the statement of work.

30. Approximately how many locations will ship per month?

a. See FAR Clause 52.216-22, page 137 and 6.0 Delivery Requirements, page 95-96.

31. Will you have us shipping to a specific region until they are complete then move to another, or will they be random across the country?

a. See 6.0 Delivery Requirements, pages 95-96

32. What is the tolerance in dimensions for the furniture? i.e. Typically, this would be +/- 2”?

a. See 1st sentence of Section 5.1 (Page 85), of the solicitation. “All dimensions, unless specifically stated otherwise, may have a variance of plus or minus two (2) inches.”

33. What are the provisions for cost escalation in option years of this contract?

a. This contract contains a 48-month ordering period. There are no options on this contract.

The following have been modified:

STATEMENT OF WORK

United States Marine Corps

Marine Corps Recruiting Command

Branded Furniture

Statement of Work

1.0 Introduction. The United States Marine Corps Recruiting Command (MCRC) has a requirement to continue a branding concept for its’ Recruiting Offices located in 1st, 4th, 6th, 8th, 9th and 12th Marine Corps Districts (MCD). The intent is to ensure office furniture uniformity/continuity of appearance and maximize the use of space for all recruiting facilities.

2.0 Objectives. The objective of this contract is to provide office furniture to MCRC recruiting offices, located throughout the United States and its territories, which meet the branding concept.

The contractor will be responsible for coordinating with the various MCD locations to execute shipping, delivery and installation as prescribed per Delivery Order. The contractor shall deliver a finished product that, at a minimum, meets the standards of safety, durability, dimensions, ergonomics and structural adequacy of the specified furniture, as determined by the Business and

Institutional Furniture Manufacturers Association (BIFMA), American National Standards

Institute (ANSI), or CAL-TB133 standards. See item descriptions at paragraph 5.1 for

BIFMA/ANSI, or CAL-TB 133 standards applicable to each product. In addition to providing and installing office furniture, the contractor shall be responsible for the removal and disposal of existing office furniture as required per Delivery Order.

3.0 Scope. This contract will provide office furniture for 1st, 4th, 6th, 8th, 9th and 12th MCD’s that conforms to the MCRC branding strategy. Delivery of furniture will be to various locations within the Continental United States (CONUS) listed in attachment #1 (locations are for informational purposes only and are subject to changes based on the Marine Corps mission).

Facilities include Recruiting Substations (RSS), Officer Selection Sites (OSS), Permanent

Contact Stations (PCS) and Temporary Recruiting Facilities (TRF).

This requirement entails approximately 1,500 locations with 2-6 offices each that will order furniture on an individual item basis. The Government will issue Delivery Orders for the quantities and locations actually required. This requirement shall also incorporate any new recruiting facilities that are identified during the period of performance of this contract. The requirements guidelines and specification for branded office furniture are explained in detail in

Section 5.1 of this Statement of Work (SOW).

Branded furniture pricing for delivery, installation and set-up at Recruiting Facilities located outside of the Continental United States (OCONUS) shall be priced as FFP separate line items.

The contractor shall honor awarded prices for orders placed at any point during the 48 month ordering period of the contract.

4.0 Contract Method. The Government intends to award a single Firm-Fixed Price Indefinite

Delivery Indefinite Quantity (IDIQ) Contract. Delivery Orders will be issued by the Contracting

Officer as requirements are identified.

This procurement is pursuant to the clauses of Federal Acquisition Regulations (FAR)

Parts 12 and 15 procedures. The associated North American Industrial Classification System

(NAICS) code is 337214 – Office furniture (except wood) manufacturing for this requirement, with a small business size standard of 500 employees. This procurement is Set-Aside 100% for

Small Business. The Regional Contracting Office Parris Island (RCO-PI) intends to award an

Indefinite Delivery Indefinite Quantity Contract with an ordering period of 48 months to a single contractor in accordance with FAR subpart 16.504.

5.0 Requirements. This solicitation is being issued as a Request for Proposal (RFP) to provide office furniture that will be manufactured, delivered, installed and set-up to multiple delivery points as prescribed in Sections B, C, and associated attachments of this solicitation. The contractor shall be responsible for the removal and disposal of existing office furniture as required per Delivery Order. Offerors are advised that the Government intends to evaluate offers and make an award on an all or none basis. Offerors products shall, at a minimum, meet the standards of safety, durability, dimensions, ergonomics and structural adequacy of the specified furniture, as determined by the Business and Institutional Furniture Manufacturers Association

(BIFMA), American National Standards Institute (ANSI), or CAL-TB133 standards. See item descriptions at paragraph 5.1 for BIFMA/ANSI, or CAL-TB 133 standards applicable to each product. The following websites will give you more information regarding these standards. The standards are also available upon request, by contacting the Government Points of Contact at section “L” of this solicitation.

http://www.bifma.com/standards https://www.ansi.org

5.1 Requirement/Furniture Listing (CLIN’s 0001-0008).

All dimensions, unless specifically stated otherwise, may have a variance of plus or minus two

(2) inches. Where Black and/or Gray Colors are specified, they shall be: ARPA 0509 Black http://www.bifma.com/standards https://www.ansi.org/

Smart Finish and/or Gray – Wilsonart North Sea #D90-60 in order to match as closely as possible to currently installed furniture at Branded Recruiting Offices.

Item

Number

Item Type Location Color Description

1.0 Work Stations

1.1 Recruiter Chair Multiple Black

or

Silver

Offered product shall, at a minimum, meet the ANSI/BIFMA X5.1-2017 “General-Purpose Office Chairs - Tests”, and California Technical Bulletin 133 “Flammability Test Procedures for seating” standards.

Mid back task chair with cushioned fabric seat and mesh back. Fabric and mesh must be black in color. Task chair must swivel 360 degrees and have pneumatic seat height adjustments with adjustable armrests. Base must have five-prongs with casters. Preferred color of exposed metal is black; a silver finish is an acceptable alternative.

Overall Height: 37-42 inches Seat Height: 16-21 inches Seat Size: 20 inches wide x 20 inches deep Back Size: 23 inches wide x 23 inches high This item is subject to, and must comply with the Berry Amendment.

1.2 Visitor Chair Multiple Black Offered product shall, at a minimum, meet the ANSI/BIFMA X5.4-2012 “Lounge and Public Seating - Tests”, and California

Technical Bulletin 133 “Flammability Test

Procedures for seating” standards.

Side chair with sled style-leg frame in minimum 16 gauge metal and armrests.

Mesh seat pan with mesh seat back. Any fabric, mesh and exposed metal surfaces must be black in color. Must be stackable to a minimum of four (4) chairs high.

Overall Height: 34 inches

Seat Height: 18 inches

Seat Size: 20 inches wide x 17 inches deep

Back Size: 18 inches wide x 15 inches high

This item is subject to, and must comply with the Berry Amendment.

1.3 Work Desk SNCOIC

Station

Black/

Gray

Offered product shall, at a minimum, meet the ANSI/BIFMA X5.5-2014 “Desk/Table

Products – Tests” standards.

Freestanding, L-shaped peninsula work desk 72 inches wide by 60 inches deep with capability to add a keyboard tray.

Peninsula must be detachable, reversible between a left and right L-shaped work desk, and must provide leg clearance from both sides of the peninsula. Metal frame construction with black powder coat finish and leveling capability. All work surfaces must be gray laminate (Grade A) with a minimum of one (1) wire grommet per work surface (Return & Peninsula).

No size variances will be accepted for the desk.

Overall Layout: 72 inches wide x 60 inches deep (Return/Peninsula may not exceed this footprint)

Desk Height: 30 inches

Desk Depth: 24 inches

1.4 Work Desk NCO

Station

Black/

Gray

Offered product shall, at a minimum, meet the ANSI/BIFMA X5.5-2014 “Desk/Table

Products – Tests” standards.

Freestanding, L-shaped peninsula work desk 66 inches wide by 42 inches deep with capability to add a keyboard tray.

Peninsula must be detachable, reversible between a left and right L-shaped work desk, and must provide leg clearance from both sides of the peninsula. Metal frame construction with black powder coat finish and leveling capability. All work surfaces must be gray laminate (Grade A) with a minimum of one (1) wire grommet per work surface (Return & Peninsula).

No size variances will be accepted for the desk.

Overall Layout: 66 inches wide x 42 inches deep (Return/Peninsula may not exceed this footprint)

Desk Height: 30 inches

Desk Depth: 24 inches

1.6 Work Desk

Monitor Arm

SNCOIC/

NCO

Station

Black Single screen monitor arm that mounts to the SNCOIC/NCO Work Desk with 360 degree swivel and tilt capability, universal

VESA plate mounting system, and supports monitors up to 25 lbs.

Width: 3 inches

Depth: 24 inches

Height: 24 inches

1.7 Mobile Pedestal

without Seat

Cushion

SNCOIC/

NCO

Station

Black Mobile pedestal constructed with minimum 20 gauge metal in a black powder coat finish matching the metal frame of the SNCOIC/NCO work desks.

Pedestal must be mobile with lockable casters. Must contain two 6” box drawers and one 12” file drawer, counterweight, and a pencil tray. All drawers must be lockable.

Width: 15 inches

Depth: 22 inches

Height: 27 inches (must fit under work desk)

1.10 Work Desk Testing

Area

Black/

Gray

Offered product shall, at a minimum, meet the ANSI/BIFMA X5.5-2014 “Desk/Table

Products – Tests” standards.

Freestanding, metal frame construction with black powder coat finish and leveling capability. All work surfaces must be gray laminate (Grade A) with a minimum of one (1) wire grommet.

Height: 30 inches

Width: 42 inches

Depth: 24 inches

2.0 Lounge Area

2.1 Sofa Lounge Black Offered product shall, at a minimum, meet the BIFMA/ANSI X5.4-2012 “Lounge and Public Seating - Tests”, and California

Technical Bulletin 133 “Flammability Test

Procedures for seating” standards.

Three-seat sofa with armrests. Clean, unadorned basic design appropriate to a standard business environment in black fabric and must be stain and scratch resistant. Seat cushions must be detachable and reversible. Minimal or no exposed wood or metal; any visible wood or metal must be black. Styles with particular theme are not acceptable (e.g.

“antique” or “country”).

Design/Fabric/Color must match loveseat and lounge chair.

Max ground clearance is 2 inches.

Fabric must exceed 200,000 double rubs.

Width: 82 inches

Depth: 35 inches

2.2 Loveseat Lounge Black Offered product shall, at a minimum, meet the ANSI/BIFMA X5.4-2012 “Lounge and Public Seating - Tests”, and California

Technical Bulletin 133 “Flammability Test

Procedures for seating” standards.

Two-seat loveseat with armrests. Clean, unadorned basic design appropriate to a standard business environment in black fabric and must be stain and scratch resistant. Seat cushions must be detachable and reversible. Minimal or no exposed wood or metal; any visible wood or metal must be black. Styles with particular theme are not acceptable (e.g.

“antique” or “country”).

Design/Fabric/Color must match sofa and lounge chair.

Fabric must exceed 200,000 double rubs.

Max ground clearance is 2 inches.

Width: 60 inches

Depth: 35 inches

2.3 Lounge Chair Lounge Black Offered product shall, at a minimum, meet the ANSI/BIFMA X5.4-2012 “Lounge and Public Seating - Tests”, and California

Technical Bulletin 133 “Flammability Test

Procedures for seating” standards.

Lounge chair with armrests. Clean, unadorned basic design appropriate to a standard business environment in black fabric and must be stain and scratch resistant. Seat cushions must be detachable and reversible. Minimal or no exposed wood or metal; any visible wood or metal must be black. Styles with particular theme are not acceptable (e.g.

“antique” or “country”).

Design/Fabric/Color must match sofa and loveseat.

Fabric must exceed 200,000 double rubs.

Max ground clearance is 2 inches.

Width: 35 inches

Depth: 35 inches

This item is subject to, and must comply with the Berry Amendment.

2.4 Media Stand Lounge Black The support stand for the flat screen television and the media player may be of steel frame and Grade A laminate wood construction with all exterior surfaces black in color. Should include compartments for storing remote controls, cords and accessories. Drawers or doors used to provide out-of-site storage must have silver metal handles or knobs.

Maximum Dimensions

Width: 48 inches

Depth: 20 inches

Height: 31 inches

Minimum Dimensions

Width: 42 inches

Depth: 18 inches

Height: 20 inches

2.5 Coffee Table Lounge Black Coffee table with metal frame and laminate top construction with all exterior surfaces black in color. Must be a sturdy, clean, and unadorned design appropriate to a standard business environment. Must be stain and scratch resistant. Must support up to 250 pounds.

Maximum Dimensions

Width: 30 inches

Length: 48 inches

Height: 20 inches

Minimum Dimensions

Width: 24 inches

Length: 36 inches

Height: 16 inches

2.6 Brochure Rack

(Small)

Lounge Black Floor standing literature rack with removable dividers for displaying 4 inch wide brochures or 8.5 x 11 inch literature.

Aluminum or equal material construction with all visible exterior surfaces in a black powder coat finish. Dividers should be

0.125 inch thick clear acrylic allowing visibility of literature.

Height: 50 inches

Depth: 12 inches

Width: 12 inches

2.7 Brochure Rack

(Large)

Lounge Black Floor standing literature rack with removable dividers for displaying 4 inch wide brochures or 8.5 x 11 inch literature.

Aluminum or equal material construction with all visible exterior surfaces in a black powder coat finish. Dividers should be

0.125 inch thick clear acrylic allowing visibility of literature.

Height: 50 inches

Depth: 12 inches

Width: 30 inches

3.0 Misc.

Furniture

3.1 Vertical 4

Drawer File

Cabinet

Multiple Black Offered product shall, at a minimum, meet the ANSI/BIFMA X5.9-2012 “Storage

Units – Tests” standards.

18 to 22 g. steel construction; central lock;

adjustable folder rails; adjustable leveling glides; counterweight included; drawer fronts flush with integral pull; the back of the file is finished; drawers open to their full depth; shipped fully assembled.

Width: 16.75 inches

Depth: 24 inches

Height: 55.75 inches

3.2 Lateral 2

Drawer File

Cabinet

Multiple Black Offered product shall, at a minimum, meet the ANSI/BIFMA X5.9-2012 “Storage

Units – Tests” standards.

18 to 22 g. steel construction; central lock;

adjustable folder rails; adjustable leveling glides; counterweight included; drawer fronts flush with integral pull; the back of the file is finished; drawers open to their full depth; shipped fully assembled.

Width: 36 inches

Height: 27 inches

3.3 Locker Multiple Black 18 gauge or thicker sheet steel

construction; zinc or chrome plated forged steel hooks, latches and hardware;

ventilation via louvered doors. Provide a shelf 9” from the top of the locker with four sides formed to 90 degrees. Must have hanging hooks and rod. (Similar to

Lyon Metal Model 5062)

Width: 15 inches

Height: At Least 60 inches

Locker shall not have legs attached to the bottom.

4.0 Services

4.1 Removal/

Disposal

Multiple N/A See CLIN 0009 and Section 5.2 for removal and disposal of existing furniture upon placement of new order for furniture.

5.2 Furniture Disposal (CLIN 0009): At the time of delivery of new furniture, the contractor may be required to dispose of existing furniture. The manner in which the items are to be disposed of include:

Contractor removes furniture and takes to local place to disposal or recycle furniture, and disposes or recycles furniture in accordance with all applicable laws, including

Federal/state/local/county/parish/city/borough laws and ordinances; or

Contractor removes furniture and takes to nearest Defense Logistics Agency Disposition

Services Location. The contractor is responsible for contacting and working with

Disposition Services. More information about Disposition Services is at http://www.dla/DispositionServices.aspx .

The contractor is responsible for determining for each recruiting office from which it removes furniture, whether it will take furniture to a Disposition Services Location or dispose of in another manner. Regardless of the disposal method chosen, the contractor will build such disposal, and any necessary permits and approvals, into the time-frame required by the delivery order and into the fixed price incorporated into the contract. If the contractor chooses to dispose of the furniture at one or more Disposition Services Locations and Disposition Services is unable or unwilling to take the furniture when the contractor plans to dispose of it or is unable to take all furniture the contractor wants to dispose of, or if the contractor experiences such difficulties with another chosen disposal method, that will not be the basis for an equitable adjustment as to time or price."

5.3 Warranty. The contractor shall provide a warranty that covers all furniture to be free from defects in material and workmanship under normal use and service for a minimum of five (5) years from the date of delivery. In the event that there are defects in material and workmanship, the contractor shall work with the COR to coordinate the repair or replacement of defective furniture. All warranty issues shall be resolved within thirty (30) days of a warranty claim submitted by the COR.

5.3.1 Commercial office furniture shall remain durable for at least five (5) years. All commercial office furniture shall not pose any health risks to the workspace.

http://www.dla/DispositionServices.aspx

5.4 Inventory. Vendor shall provide a spreadsheet of completed installations per Delivery Order.

The spreadsheet shall be updated as installed, with the date of delivery and installation documented for each location. Updated spreadsheets shall be provided by the contractor to the

COR on a weekly basis until each Delivery Order is completed.

5.5 Primary Point of Contact: The contractor shall have one designated primary point of contact to handle communications between the Government and the contractor. The point of contact shall be required to professionally handle all administrative, managerial, warranty issues, and financial aspects of the contract. The contractor point of contact shall report any issues to the

COR and meet with the COR quarterly to deliver project status reports until each Delivery Order is complete (teleconference may suffice for the meeting requirement).

6.0 Delivery Requirements.

For Delivery Orders with a total value (inclusive of all CLINS) equal to or less than

$2,500,000.00, the Government requires the successful offeror to remove furniture stated in the Delivery Order, and to deliver and install all items ordered for each CLIN, to each site specified, within 90 days of the date of the delivery order.

For Delivery Orders with a total value exceeding $2,500,000.00, or a series of orders within 5 days that together call for total value exceeded $2,500,000.00, the delivery schedule will be negotiated prior to delivery order award. However, Delivery Orders with a total value exceeding $2,500,000.00, or a series of orders within 5 days that together call for total value exceeded $2,500,000.00, shall be completed (e.g. Delivered, Installed, and/or Disposed) within one year (365 days) from the date of award of the

Delivery Order.

All products designated for each site must be delivered at the same time (no split deliveries for individual sites). The successful offeror shall notify each delivery point ten

(10) working days in advance as to Date and Time of delivery. A follow-up notice shall be required forty-eight (48) hours in advance of delivery as well.

6.1 All prices shall include F.O.B. destination delivery, installation and set-up charges. See paragraph 6.0 for required deliver timeframes. Delivery locations and information will be specified at award of each Delivery Order. Below are the delivery regions discussed at CLINs

0001 – 0008.

CONUS Locations

Delivery region for CLIN 0001: 1st MCD (Northeast region of the United States) include but are not limited to the following states: Maine, New Hampshire, Vermont, New York, New Jersey, Pennsylvania and Rhode Island.

Delivery region for CLIN 0002: 4th MCD (Mid-Atlantic region of the United States) include but are not limited to the following states: Maryland, Virginia, West Virginia, North Carolina, Ohio, Kentucky and Michigan.

Delivery region for CLIN 0003: 6th MCD (Southeast region of the United States) include but are not limited to the following states: South Carolina, Georgia, Florida, Tennessee, Alabama, Mississippi and Louisiana.

Delivery region for CLIN 0004: 8th MCD (Southern and Midwest region of the United

States) include but are not limited to the following states: Arkansas, Oklahoma, Texas, New Mexico, Arizona, Colorado, South Dakota, Wyoming, Idaho, Nevada and Utah.

Delivery region for CLIN 0005: 9th MCD (Midwest region of the United States) include but are not limited to the following states: Indiana, Illinois, Wisconsin, Minnesota, North Dakota, South Dakota, Iowa, Missouri, Arkansas, Oklahoma, Nebraska and Kansas.

Delivery region for CLIN 0006: the 12th MCD (Western region of the United States) include but are not limited to the following states: Montana, Idaho, Washington, Oregon and California.

OCONUS Locations

Locations to include but are not limited to the following:

o Delivery Region for CLIN 0007: 6th MCD Region include Puerto Rico o Delivery region for CLIN 0008: 12 MCD Region include Guam, Hawaiian

Islands, American Samoa, Alaska, and Saipan Mariana Islands.

6.2 Recruiting Locations and Associated Facilities. For additional/detailed information regarding present Recruiting Station locations within each MCD Region outlined at paragraph

6.1 of this SOW, refer to Attachment #1 – Facilities List. This list is provided for informational purposes to assist potential offerors with proposal submissions.

Electronic copies can be obtained from Dorothy Patrick at dorothy.patrick@usmc.mil.

7.0 Minimum and Maximum Quantities:

The Minimum guarantee for this contract is $300,000.00 for the life of the contract and will be satisfied with the issuance of the first Delivery Order.

The Maximum cumulative quantities the Government may acquire under CLIN’s 0001-

0008 of this contract are cited at table 7.1. The Maximum quantities the Government may dispose of under CLIN 0009 of this contract are cited at table 7.2. The maximum quantities are not a guarantee, but a good faith Government estimate of what may be ordered and disposed of throughout the life of this contract and, if ordered the contractor shall deliver. This information is provided to assist the contractor with proposal submission. See Clause 52.216-19 for minimum and maximum order limitations.

Table 7.1

Item Number Description Maximum Quantities

1.1 Recruiter Chair 1,540

1.2 Visitor Chair 1,540

1.3 Work Desk (SNCOIC Station) 606

mailto:dorothy.patrick@usmc.mil

1.4 Work Desk (NCO Station) 2,734

1.6 Work Desk Monitor Arm 1,540

1.7 Mobile Pedestal without Seat Cushion 1,027

1.10 Work Desk 518

2.1 Sofa 504

2.2 Loveseat 506

2.3 Lounge Chair 508

2.4 Media Stand 495

2.5 Coffee Table 495

2.6 Brochure Rack (small) 493

2.7 Brochure Rack (large) 492

3.1 Vertical 4 Drawer File Cabinet 1,009

3.2 Lateral 2 Drawer File Cabinet 1,015

3.3 Locker 1,042

Table 7.2

Item Number Description Maximum Quantities

1.1 Recruiter Chair 1,540

1.2 Visitor Chair 1,540

1.3 Work Desk (SNCOIC Station) 606

1.4 Work Desk (NCO Station) 2,734

1.6 Work Desk Monitor Arm 1,540

1.7 Mobile Pedestal without Seat Cushion 1,027

1.10 Work Desk 518

2.1 Sofa 504

2.2 Loveseat 506

2.3 Lounge Chair 508

2.4 Media Stand 495

2.5 Coffee Table 495

2.6 Brochure Rack (small) 493

2.7 Brochure Rack (large) 492

3.1 Vertical 4 Drawer File Cabinet 1,009

3.2 Lateral 2 Drawer File Cabinet 1,015

3.3 Locker 1,042

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017) Addendum

I. GENERAL INSTRUCTIONS

A. General Information. This procurement is pursuant to the clauses of Federal Acquisition Regulations (FAR)

Parts 12 and 15 procedures. The associated North American Industrial Classification System (NAICS) code is

337214 – Office furniture (except wood) manufacturing for this requirement, with a small business size standard of

500 employees. This procurement is Set-Aside 100% for Small Business. The Regional Contracting Office Parris

Island (RCO-PI) intends to award an Indefinite Delivery Indefinite Quantity Contract with an ordering period of 48 months to a single contractor in accordance with FAR subpart 16.504. Offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects.

If any statement, representation, or description in a proposal exceeds what is required by the specification, the Contracting Officer will incorporate that statement, representation, or description in the awarded contract.

Proposals must be prepared in accordance with these instructions. Failure to do so may result in the offeror’s submission being determined unacceptable and ineligible for award. Each offeror’s submission shall be screened by the Contracting Officer (KO) upon receipt to ensure completeness and compliance with the instructions contained in this solicitation.

B. Confidential Information. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (see, e.g., 5 U.S.C. § 552), the offeror should mark those submissions as set forth in FAR

52.215-1(e).

C. Communication Procedures. The Contracting Officer (KO) and the Contract Specialist are the points of contact for this acquisition. Address any questions or concerns to the KO or the Contract Specialist. Written requests for clarification may be sent to the KO and Contract Specialist via email. Email is the preferred method of communication.

The KO for this acquisition is:

Name: Kacy Mohead

Phone: (843) 228-2188

Email address: kacy.m.mohead@usmc.mil

The Contract Specialist for this acquisition is:

Name: Dorothy Patrick

Phone: 843-228-3258

Email: dorothy.patrick@usmc.mil

Solicitation information and amendments will be posted to the Federal Business Opportunities (FBO) website at www.fbo.gov. Offerors may e-mail written questions requesting clarification of the Request For Proposal to the KO as instructed in paragraph I(C) above. The Government will accept vendor questions until 10:00 am EST, 6

June 2018. Questions received after this time may not be answered.

NOTE: Your subject line should read “RFP # M00263-18-R-1001 Branded Furniture – QUESTIONS, from “insert contractor name.”

II. PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submission. The proposal must be received in its entirety at the below listed address by the date and time specified in Block 8 of the SF 1449. See FAR 52.212-1.

http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=browse_usc&docid=Cite:+5USC552 http://www.fbo.gov/

US Postal Service FEDEX Regional Contracting Office Regional Contracting Office

P.O. Box 5069 Building 159, Corrigedor Street

Attn: Dorothy Patrick Attn: Dorothy Patrick

Parris Island, SC 29905 Parris Island, SC 29905

Points of contact:

Primary: Dorothy Patrick 843-228-3258 dorothy.patrick@usmc.mil

Secondary: Kacy M. Mohead 843-228-2188 kacy.m.mohead@usmc.mil

Offerors shall prepare their proposal as set forth in table B-1. The titles and contents of the volumes shall be as defined in the table, and shall be within the required page limits and in the number of copies as specified in the table.

The contents of each proposal volume are described in the amplifying information provided in the paragraphs that follow the table. The footer of all content pages for all volumes shall be labeled with the following in Bold Print

“Source Selection Information—See FAR 2.101 and 3.104”

Note: All material in excess of the page limits or that lack or do not comply with the following proposal preparation instructions will not be considered or evaluated.

In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all offerors must comply with the instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the offeror ineligible for award. Clarity, completeness, and conciseness are essential.

The respective volumes must be submitted in person or via conventional carrier, and must be received by the

Government before the due date. Late submissions may not be considered for evaluation. Telegraphic and Facsimile offers are not authorized for this solicitation and will not be considered for evaluation.

B. Organization and Page Limits. The proposal shall be accompanied by both an Executive Summary and a Letter of Transmission. The Executive Summary shall include a top-level summation of the offeror’s proposal and provide a point of contact that is responsible for the offeror’s proposal. The Letter of Transmission shall identify all enclosures being transmitted, and shall include no other information. The Executive Summary, Letter of

Transmission, cover letter, table of contents, table of figures, pictures, and product literature, list of tables and glossary of abbreviations and acronyms do not count against page count limitations. Proposals shall be submitted to the Government in four (4) separate volumes as set forth below.

Table B-1

VOLUMES AND PAGE LIMITS

VOL. DESCRIPTION PAGE

LIMITS

NUMBER

OF PAPER

COPIES

NUMBER OF

ELECTRONIC

COPIES

I Completed RFP, Amendments, Pricing

Spreadsheets

N/A 1 1-CD ROM

II Executive Summary & Technical Proposal 25 4 1-CD ROM

III Past Performance 15 2 1-CD ROM

III. VOLUME I – COMPLETED REQUEST FOR PROPOSAL (RFP), ACKNOWLEDGEMENT OF ALL

AMMENDMENTS, AND PRICE. VOLUME I SHALL INCLUDE THE FOLLOWING: (NO PAGE

LIMIT):

(1) Cover Letter: (No Page Limit) The cover letter should be bound in each volume, clearly marked as to volume number, title, solicitation number, and the offeror’s CAGE number.

(2) Table of Contents: (No page Limit) The offeror shall address those areas pertinent to the proposal’s material organization and providing traceability from the offeror’s proposal to - the Performance Work Statement (PWS), the evaluation criteria, and to other solicitation sections as necessary.

(3) Completed and signed RFP: The offeror shall complete the “Signature of Offeror/Contractor” part of the

Standard Form 1449 in Block 30a, b, and c.. Provide a certification and acknowledgement of the following:

Offer is valid for 120 days from (Date of Submission);

mailto:kacy.m.mohead@usmc.mil

No exception to any Terms and Conditions has been taken, or if so, clearly cited. Include a cover letter delineating any exceptions taken to the solicitation terms and conditions, or the statement, “No exception to any Terms and Conditions has been taken”. However, offerors are cautioned that any noncompliance with the terms and conditions of the solicitation may cause their proposal to be determined unacceptable;

Acknowledge any amendments to the RFP;

SAM-validated and NAICS Code 611430 compliant;

Complete any applicable representations, certifications, etc. in Section K of the RFP.

Buy American Act Certificate,…