Amendment_M00263-18-R-1001U0002_Branded_Furniture.docx

M0026318R1001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Jul-2018 10:00 AM to 07-Aug-2018 02:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

I. GENERAL INSTRUCTIONS

A. General Information. This procurement is pursuant to the clauses of Federal Acquisition Regulations (FAR) Parts 12 and 15 procedures. The associated North American Industrial Classification System (NAICS) code is 337214 – Office furniture (except wood) manufacturing for this requirement, with a small business size standard of 500 employees. This procurement is Set-Aside 100% for Small Business. The Regional Contracting Office Parris Island (RCO-PI) intends to award an Indefinite Delivery Indefinite Quantity Contract with an ordering period of 48 months to a single contractor in accordance with FAR subpart 16.504. Offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects.

B. Confidential Information. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (see, e.g., 5 U.S.C. § 552), the offeror should mark those submissions as set forth in FAR 52.215-1(e).

C. Communication Procedures. The Contracting Officer (KO) and the Contract Specialist are the points of contact for this acquisition. Address any questions or concerns to the KO or the Contract Specialist. Written requests for clarification may be sent to the KO and Contract Specialist via email. Email is the preferred method of communication.

The KO for this acquisition is:

The Contract Specialist for this acquisition is:

Solicitation information and amendments will be posted to the Federal Business Opportunities (FBO) website at www.fbo.gov. Offerors may e-mail written questions requesting clarification of the Request For Proposal to the KO as instructed in paragraph I(C) above. The Government will accept vendor questions until 10:00 am EST, 6 June 2018. Questions received after this time may not be answered.

NOTE: Your subject line should read “RFP # M00263-18-R-1001 Branded Furniture – QUESTIONS, from “insert contractor name.”

II. PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submission. The proposal must be received in its entirety at the below listed address by the date and time specified in Block 8 of the SF 1449. See FAR 52.212-1.

Points of contact:

Offerors shall prepare their proposal as set forth in table B-1. The titles and contents of the volumes shall be as defined in the table, and shall be within the required page limits and in the number of copies as specified in the table. The contents of each proposal volume are described in the amplifying information provided in the paragraphs that follow the table. The footer of all content pages for all volumes shall be labeled with the following in Bold Print “Source Selection Information—See FAR 2.101 and 3.104”

Note: All material in excess of the page limits or that lack or do not comply with the following proposal preparation instructions will not be considered or evaluated.

In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all offerors must comply with the instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the offeror ineligible for award. Clarity, completeness, and conciseness are essential.

The respective volumes must be submitted in person or via conventional carrier, and must be received by the Government before the due date. Late submissions may not be considered for evaluation. Telegraphic and Facsimile offers are not authorized for this solicitation and will not be considered for evaluation.

B. Organization and Page Limits. The proposal shall be accompanied by both an Executive Summary and a Letter of Transmission. The Executive Summary shall include a top-level summation of the offeror’s proposal and provide a point of contact that is responsible for the offeror’s proposal. The Letter of Transmission shall identify all enclosures being transmitted, and shall include no other information. The Executive Summary, Letter of Transmission, cover letter, table of contents, table of figures, pictures, and product literature, list of tables and glossary of abbreviations and acronyms do not count against page count limitations. Proposals shall be submitted to the Government in four (4) separate volumes as set forth below.

Table B-1

VOLUMES AND PAGE LIMITS

III. VOLUME I – COMPLETED REQUEST FOR PROPOSAL (RFP), ACKNOWLEDGEMENT OF ALL AMMENDMENTS, AND PRICE. VOLUME I SHALL INCLUDE THE FOLLOWING: (NO PAGE LIMIT):

(1) Cover Letter: (No Page Limit) The cover letter should be bound in each volume, clearly marked as to volume number, title, solicitation number, and the offeror’s CAGE number.

(2) Table of Contents: (No page Limit) The offeror shall address those areas pertinent to the proposal’s material organization and providing traceability from the offeror’s proposal to - the Performance Work Statement (PWS), the evaluation criteria, and to other solicitation sections as necessary.

(3) Completed and signed RFP: The offeror shall complete the “Signature of Offeror/Contractor” part of the Standard Form 1449 in Block 30a, b, and c.. Provide a certification and acknowledgement of the following:

· Offer is valid for 120 days from (Date of Submission);

· No exception to any Terms and Conditions has been taken, or if so, clearly cited. Include a cover letter delineating any exceptions taken to the solicitation terms and conditions, or the statement, “No exception to any Terms and Conditions has been taken”. However, offerors are cautioned that any noncompliance with the terms and conditions of the solicitation may cause their proposal to be determined unacceptable;

· Acknowledge any amendments to the RFP;

· SAM-validated and NAICS Code 611430 compliant;

· Complete any applicable representations, certifications, etc. in Section K of the RFP.

· Buy American Act Certificate, DFARS 252.225-7000

· Statement in the cover letter acknowledging that all of the following delivered items will comply with the Berry Amendment:

· Statement in the cover letter acknowledging that all delivered items will comply with the sourcing restrictions in FAR 52.219-6(d).

· Statement in the cover letter acknowledging that if any statement, representation, or description in a proposal exceeds what is required by the specification, the Contracting Officer will incorporate that statement, representation, or description in the awarded contract.

(4) Letter of Transmission: (No Page Limit) The offeror shall identify the solicitation number, corporate principal submitting the offer, key points of contact within the company (e.g. contracts, pricing, technical), and a summary of the material content (to include identifying all subcontractors).

(5) Price: Offerors must honor awarded prices for orders placed at any point during the term of the contract. Offerors shall submit price proposals in the following format.

In addition to providing the Unit Price and Max amount for each Sub-CLIN in section B of this solicitation, the Offeror shall provide proposed pricing on a spreadsheet (Microsoft Excel Format). The spreadsheet shall contain 9 Tabs, each table shall be a mirror image of the 9 tables, provided as exhibits AA – AI within section E of this contract.

· For CLINs 0001 – 0008: Proposal pricing shall be “all-inclusive” of: 1) furniture manufacturing costs; 2) office layout; and 3) coordination, delivery and installation with set-up.

· For CLIN 0009: Proposal pricing shall be “all-inclusive” of: 1) Removal of existing furniture; 2) Disposal of existing furniture; and 3) Any other associated coordination, labor, or transportation, etc., necessary to satisfy disposal of existing furniture.

The sum of all “Net Max Amounts” for all CLIN’s shall result in the total proposal value to be reflected at block 26 of the Standard Form 1449.

IV. VOLUME II. EXECUTIVE SUMMARY AND TECHNICAL PROPOSAL. VOLUME II SHALL INCLUDE THE FOLLOWING: (NO MORE THAN 25 PAGES):

1. Executive Summary: (No Page Limit) The offeror shall include a top-level summation of the offeror’s proposal and provide a point of contact that is responsible for the offeror’s proposal.

1. General Requirements: Offerors shall submit a detailed technical proposal in compliance with conditions of this solicitation. Offerors must provide their technical proposal with no company identifying information on any page except the first page. Failure to follow and comply with these instructions may result in rejection of offerors proposal. The Technical Proposal shall be specific, detailed, and sufficiently complete to clearly and fully demonstrate the Offeror’s total comprehensive knowledge and understanding of the requirements and technical problems inherent to the requirements of this solicitation. Offerors shall provide sufficient information to make a thorough evaluation and sound determination as to whether the proposed supplies will meet the Governments requirements and how the proposed services will satisfy the Government’s delivery, installation, and furniture disposal requirements. Generalized statements within the proposal, such as, “standard procedures will be employed,” or “well known techniques will be used,” will be considered technically inadequate. Data previously submitted in other proposals or quotes may not be incorporated by reference.

1. Specific Requirements for Technical Proposal Structure. Offeror’s technical proposal shall be structured and submitted so that the following subjects are identified by paragraph and subparagraph order. Failure to utilize the required format may result in proposals not being evaluated.

Table of Contents Section 1.0 Quality, Appearance, and Design of Product Section 2.0 Quality Control Section 3.0 Warranty Section 4.0 Delivery, Installation

Table of Contents Narrative:

Quality, Appearance of Product, and Design of Product: The Offeror’s shall submit manufacturing specifications for the items listed in the Statement of Work to include: Product Literature, work surface material, chassis construction, drawer construction, amenities, configuration options and storage options. Color pictures, and color palette samples of exterior finish, shall be submitted for the following items. These items are discussed and detailed at Section 5.1 of the SOW.

Item 1.3 – Work Desk, SNCOIC Station Item 1.10 – Work Desk, Testing Area Item 2.1 – Sofa, Lounge Item 2.2 – Love Seat, Lounge Item 2.7 – Brochure Rack, Lounge Item 3.2 - Lateral File Cabinet

Quality Control The offeror shall submit a plan that details the procedures that will be implemented to ensure the standards outlined in the contract. The plan will include, at a minimum: 1) Controls to ensure timely and complete accomplishment of all scheduled actions. 2) Procedures and controls for accomplishing and verifying corrective actions on noted deficiencies. 3) Maintain records identifying the time frames for noted discrepancies and corrective actions taken.

Warranty The offeror will submit detailed information in regards to warranty in respect to each individual product and the corresponding time frame that applies. The warranty information shall also include the process for warranty claims and remedies.

Delivery and Installation The offeror will submit detailed plan and information (e.g. coordination and communication) as to how they will satisfy the requirements outlined in the solicitation regarding removal and disposal of existing equipment, as well as the requirements regarding delivery and installation.

V. VOLUME III. PAST PERFORMANCE. (NO MORE THAN 15 PAGES):

Instructions: Past Performance information shall be provided in a separate volume (i.e., 3-ring binder) labeled “Volume III –Past Performance.” Volume III shall include the following to include the provided Past Performance Questionnaires:

1. The offeror shall complete and provide three (3) Past Performance Questionnaires. The offeror is responsible for ensuring that appropriate points of contact for referenced contracts complete the questionnaire and return it to the offeror in time for the offeror to include it with the offeror’s proposal, which proposal is due by the date stated in this solicitation. If an IDIQ contract is provided, Task Orders numbers must also be provided, because the Government will evaluate Performance on the Task Orders. The completed questionnaires shall be for the most recent and relevant contracted efforts in which the offeror has been successful in delivering quality supplies and services in response to customer requirements.

· Relevant: Emphasis should be placed on requirements similar to the requirements set forth in the PWS (e.g. size, scope, complexity) and anything that the offeror considers pertinent in demonstrating its ability to perform the proposed effort.

· Recent: For all submittals, the performance on efforts identified shall be restricted to those complete or ongoing during the past three (3) years from the issuance date of this solicitation.

1. For each Past Performance Questionnaire, the offeror shall provide a summary page describing the role of the offeror (e.g. nature of work, criticality of work, and percentage of overall work), to include the following:

1. Customer/Agency

1. Contract/Task Order number;

1. Contract type;

1. Program name;

1. Total contract value;

1. Description of work performed / relevance to this task, provided in ‘bullet’ format. Clearly describe the relevance of the effort to the work proposed by that entity.

1. Names / telephone numbers / e-mail for the Contracting Officer and/or Contracting Officer’s Representative (ensure information is current)

1. Period of Performance

1. Address any challenges/problem/issues, if applicable

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Technical Capability

Sub-factor 1 – Quality, Appearance, and Design of Product Sub-factor 2 – Quality Control Sub-factor 3 – Warranty Sub-factor 4 – Delivery and Installation

Factor 2: Past Performance

Factor 3: Price

Relative Order of Importance

Factor 1 Sub-factors are of equal importance.

Factor 1 is more important than Factor 2.

Factor 1 and Factor 2 when combined are significantly more important than price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

EVALUATION CRITERIA

1. Evaluation of Non-Price Factors In evaluating the technical portion of the quotation, the Government will evaluate the following technical factors and sub factors, as described below:

FACTOR 1: Technical Sub factor 1 – Quality, Appearance, and Design of Product

The Government is interested in an offeror that demonstrates a sound understanding of, and a credible approach to, delivering furniture that meets all requirements of the Performance Work Statement, in product quality, in the product durability, and in appearance of uniformity. As part of this evaluation, the Government will consider conformance with the PWS, quality, durability, and the final appearance/branding of each item.

Evaluation Criteria: The Government shall evaluate how well proposed furniture meet the requirements of section C, and also the quality, durability, and appearance of Branded items.

Sub factor 2 – Quality Control (QC) The Government is interested in an offeror that demonstrates a sound Quality Control (QC) Plan that is well established and outlines steps required in identifying and correcting deficiencies, the process for meeting schedule requirements, and maintaining records, necessary to meet the governments’ needs. As part of this evaluation, the Government will consider the QC process offered by the offeror.

Evaluation Criteria: The Government shall evaluate the contractors Quality Control (QC) system using a combined technical/risk rating methodology and adjectival rating system.

Sub factor 3 – Warranty The Government is interested in the length of warranty coverage and the ease of processing warranty claims offered by the offeror.

Evaluation Criteria: The Government shall evaluate the warranty of all Branded items using a combined technical/risk rating methodology and adjectival rating system.

Sub factor 4 – Delivery & Installation The Government is interested in an offeror proposed coordination plan as it relates to removal and disposal of existing equipment as well as installation and delivery. The Government is interested in coordination and communication plans that allows for minimal Government wait-time.

Evaluation Criteria: The Government shall evaluate the offeror’s delivery approach using a combined technical/risk rating methodology and adjectival rating system. The Government will favorably consider a credible plan stating shorter wait times than required by the specification, so long as the plan is otherwise rated acceptable or higher.

FACTOR 2: Past Performance

The Government will evaluate recent and relevant past performance information that relates closely to the requirements set forth in the PWS.

Offeror(s) shall provide sufficient background information that will clearly demonstrate Offeror’s performance history for contracts of similar size, scope and complexity within the past three (3) years.

2. Evaluation of Price Comparison of the proposed price is considered in the overall evaluation of “best value” to the Government based on the anticipated level of competition. The Government may accept other than the lowest price proposal, if the perceived benefits of the higher priced proposal are deemed to merit the higher price.

3. Adjective Ratings and Definitions for Technical Proposal

The Government will evaluate and document strengths, weaknesses, deficiencies, and potential discussion questions for each Offeror’s Technical proposal.

Strength - is an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness - means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001

Deficiency - is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Based on identified strengths, weaknesses, and deficiencies the Government will assign each technical factor/sub factor an adjectival rating using the adjectival rating scale at Table M-1.

(Table M-1) Combined Technical/Risk Ratings

the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

understanding of the requirements, and/or risk of unsuccessful performance is high.

4. Past Performance Evaluation

The Government will conduct a structured past performance evaluation that examines an offeror’s relevant past performance record to determine the performance risk associated with each quotation and the degree of confidence for successful performance of this requirement based on the offeror’s demonstrated record of performance on similar contracts. The past performance evaluation will assess the confidence in the offeror’s ability, which includes, if applicable, the extent of its teaming partners’ involvement to successfully accomplish the proposed effort based on the offeror’s demonstrated past work record of performance on similar contracts.

The recency and relevancy of the information, the source of the information, context of the data and general trends in the contractor’s performance will be considered. More recent and relevant performance usually has a greater impact in the confidence assessment than less recent and less relevant performance. For purposes of this evaluation, recency is defined as active or completed efforts performed within the past three (3) years. The Government will perform an independent determination of relevancy of the data provided or obtained. A relevancy determination of the offeror’s past performance (which includes, if applicable, the extent of its teaming partner’s involvement) will be made using the relevancy criteria provided in Table M-2. The Government is not bound by the offeror’s opinion of relevancy.

(TABLE M-2)

Past Performance Relevancy Rating

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts, experience in managing high volume orders and how well they work with customers to meet specific needs. The past performance evaluation will consider strengths, weaknesses, deficiencies and the overall performance record of each offeror. As a result of the recency, relevancy, and quality assessments of the contracts evaluated, a confidence assessment rating will be made using the performance confidence assessment ratings provided in Table M-3. The Government will consider all relevant past performance information, and will use information obtained from CPAR, PPIRS, in addition to that submitted by Offeror. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

(TABLE M-3).

Past Performance Confidence Assessments

(End of provision)

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