Log 92277.pdf

Server Move Quote for Jacksonville Sheriff’s Office

For Digital CrimeScene

Updated 8/11/2026—Becky Houston for Nancy Frazer

Pricing is valid through November 30, 2026

Agency Responsibility:

• Provide the new Server or Virtual Machine with OS, SQL (mixed mode,) and remote connectivity

• The new virtual machine needs to be available remotely simultaneously with the current hardware.

• The current server(s) will need to remain available for a minimum of 2 weeks after the server move to ensure all data is migrated over.

• Provide a name/ip for the new server.

• Conduct a backup of the application database prior to the server move

• Provide notification to users re: outages

• Schedule with DataWorks Plus.

*Note that all server moves are scheduled during normal business hours.

• Back up configuration files and move to the new server(s) (SQL server log shipping).

• Maintain log shipping recovery until cut over date and time.

• Schedule downtime final log shipping and new server IP cutover.

• Work with vendor to verify new database server is working with the application.

DataWorks Plus responsibility:

Day of the move:

1. Back up configuration files and move to the new server(s)

2. Back up export files and move to the new server(s)

3. After restoring final log shipping by Agency, point DCS to new SQL instance and test.

4. Ensure up to date DCS version and patches (if any) are applied

After cut-over:

1. Setup partition optimized database and start SQL copy.

2. Once up-to-date, schedule cut-over of application to new DB.

2. Ensure up to date DCS version and patches (if any) are applied.

3. Apply new application software version to the application server (at a later date)

Total Cost: $4,700.00 for Server Move

Optional Upgrade to new DCS Web version: $5,400.00

OPTIONAL SQL License Pricing:

SQL Server: (4) core $8,080

Recommended Server (minimum specs):

SQL/DB Server (Current versions) 32GB of RAM 4 cores RAID 5 storage

400 GB OS RAID 1

Purchase Order information should be sent to Becky Houston by either of the following:

• Email - bhouston@dataworksplus.com

• Fax – 864 672 2787 Notes:

Anti-virus: Neither warranty nor maintenance covers virus protection or system failure due to virus infection.

DataWorks Plus warrants that its products are free from viruses. The customer will be responsible for any damage or failure caused by a computer virus. In the event that a system becomes infected and the customer requires assistance from DataWorks to return the system to a functional state, DataWorks Plus will assist the customer on a time and materials basis. It is the responsibility of the agency to return the infected workstation to a functional virus-free state. Once the system is again functional and virus-free, DataWorks Plus will restore the DataWorks software to the system. Any virus introduced to the customers system by DataWorks Plus will be remedied at the sole expense of DataWorks Plus.

Additional engineering effort by DataWorks Plus beyond the scope of the standard product will be charged at our standard rate of $250 per hour, plus any related travel or administrative expenses. CJIS, SOC II, or other audit reports needed by the customer will be billed additionally at the standard hourly rate.

DataWorks Plus believes in ensuring that your data is secure. As such, all DataWorks Plus employees must pass an

FBI background check as part of our hiring process. DataWorks Plus understands that agencies have their own background processes and will comply with standard vendor background checks for employees either participating in the install or on-going maintenance. Standard vendor background checks include fingerprints, employment history, local, state and/or FBI checks. Extensive background processes beyond what is considered a standard check will be at the sole financial responsibility of the agency and should be coordinated with DataWorks Plus for scheduling and billing. CJIS, SOC II, or other audit reports needed by the customer will be billed additionally at the standard hourly rate. For a custom quote, contact your account manager.

100% payment due at installation.

Payment net thirty (30) days from receipt of invoice

Please call if I can help in any way!

Sincerely, Becky Houston

Senior Account Executive

(864) 414-5118 mailto:bhouston@dataworksplus.com