Lodging Statement of Work OHAS 2026.pdf

Statement of Work

For Hill Air Force Base Lodging Services in Support of the Warriors over the Wasatch Air Show/Open House 25 – 28 June 2026

SCOPE OF WORK: The contractor shall furnish 120 non-smoking rooms in a facility located between Ogden, UT and Layton, UT for authorized personnel assigned to or supporting the Hill AFB's Air Show/ Open House at the current government rate.

EXTENT OF OBLIGATION: The Government is obligated only to the extent of rooms used by authorized personnel and shall not be liable in any manner for a room not occupied by an authorized person.

Incidents of disorderly conduct on the part of the Military personnel shall be reported by telephone to the contract POC. An itemized list of damages caused by personnel in the assigned rooms shall be submitted to the Contracting Officer giving the specifics of the incident, occupants’ name and room number for referral to appropriate persons.

The Government does not assume liability for any damage caused by personnel acting outside the scope of their employment. Such damage shall remain the responsibility of the individual(s) causing the damage.

A. SPECIFIC LODGING REQUIREMENTS.

1. Standard Lodging Facility Requirements/Services. Vending areas, 24-hour check-in/out, wake-up, and message service, central TV antenna or cable TV, Wi-Fi desired, room identification/directory signs, and smoke detectors in hallways, air conditioning, iron, ironing board, ice machines, adequate parking space for all guests, TV/radio directory, local information packet, passenger/baggage loading zones, and secure luggage storage areas for guests when rooms are not immediately available or for storage at checkout.

1.2. Accept advance reservations.

1.3. Automatic cancellation provision. If the occupant has not been registered, or advanced reservations have not been confirmed by 6 p.m. on the scheduled date of arrival, reservations are to be considered cancelled.

1.4. Smoke and fire protection systems shall be installed and meet federal, state, and local fire codes throughout the facility.

1.5. Safeguarding Valuables. The contractor shall provide a means of storing and safeguarding, in a safe or vault, small high-value personal property of the occupants. Receipts for the stored items shall be furnished to the guest.

1.6. Check In/Out Service. The commercial lodging facility agrees to inform all Government personnel assigned accommodations under this agreement that if another day’s charges are incurred because of failing to meet the required check-out time, the travelers do so at their own expense. The Government incurs no liability in this instance.

1.7. Extra Services. All extra services not specified in this statement of work, or not normally included in the room rate, shall be paid by the individual requesting or receiving the extra services.

1.8. Common Use Areas. The commercial lodging facility shall keep all hallways, corridors, grounds, and other adjacent areas under the commercial lodging facility’s control in clean, neat, and safe conditions.

1.9. Information Services. Desk clerks shall be able to explain to occupants’ miscellaneous charges not covered by this statement of work, for example, telephone charges. The commercial lodging facility shall provide information on bus schedules, taxis, and other local transportation, dining facilities and locations, and commercial telephone directory service.

1.10. The facility shall comply with all city, county, state, and federal building codes and ordinances applicable to ownership and operation of the building in which the rooms are located.

2. Standard Lodging Room Requirements/Services. Single or double bedrooms shall have a bed for each occupant with pillow, two sheets, firm mattress, mattress pad or cover, blankets, spread, wall-to-wall carpeting (desired) or other floor covering, a wall switch near the entrance door for at least one lamp, incandescent table or wall-mounted lights for each bed, color TV, closet or hanger space (minimum of 24 inches/9 hangers) per bed, smoke detectors, individual thermostats, telephone, iron, ironing board, note pad with pen, bathrooms with vanity, mirror, light with grounded electrical outlet, and exhaust fan/privacy outside window.

2.1. Living space. Each single and double occupancy rooms shall contain net living and sleeping areas in accordance with local standards.

2.2. Rooms shall be constructed and furnished to provide good light and sound attenuation. All piping and wiring must be enclosed.

2.3. All finishes (walls and ceilings) should be free from damage, scars, marks, dirt, and dust.

Vents and surrounding finishes must be free of dirt and dust.

2.4. Ceilings and walls shall be finished in paint or wall covering.

2.5. All floors in living and sleeping areas shall have clean, serviceable, covering.

2.6. All windows shall be provided drapes with blackout lining, shades, or blinds. If only drapes are provided, they must screen out light completely.

2.7. Sufficient electrical outlets shall be available. All electrical cords, bulbs, lights, and switches shall be operational and free from defects.

2.8. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key. All doors shall be free from holes, dents, or other physical defects.

2.9. Bathrooms must be constructed to provide convenient sanitary facilities. Wash basin and shower tub areas shall have a vanity table, a large (minimum 18” X 30”) lighted mirror, stopper devices, soap, dishes, towel bars/hooks, and grounded electrical outlets conveniently located for use of electrical razors, hair dryers, etc. Loose, missing, or badly worn/damaged wall tiles, floor tiles, fixtures or accessories are unacceptable. The fixtures controlling the flow of water shall not be cracked or leaking and shall operate properly to maintain a constant, adequate flow and temperature without sudden surges or temperature changes. Bathrooms shall have a working exhaust fan or an exterior window that can be opened (which is constructed of frosted glass or curtained to provide privacy). The shower or shower/tub combination shall have shower doors or curtains.

2.10. Furnishings and Equipment. Furnishings and equipment must be clean and free from defects such as cigarette burns, scratches, marks, tears, and pests.

2.11. Heating, Air Conditioning, and Ventilation. Living quarters shall be provided with individual room–controlled heating and air conditioning (in season) and otherwise provided the ventilation necessary to maintain comfort for guests. If utilities fail, other than an area-wide failure, for more than four hours, the contractor shall take action to relocate all occupants to another lodging facility of equal or better quality at no expense to the Government or the occupants.

2.12. Telephone. A telephone shall be provided in each room at no charge to the occupant. Each room occupant shall pay for all toll calls placed by him/her. Service provided shall be available 24 hours a day, seven days a week.

2.13. Custodial/Sanitation Services. Daily services include, but are not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap (minimum of 1 ¼ oz.

deodorant bar), bath towels, hand towels, wash cloths, sanitized drinking glasses, facial tissues, and cloth bathmat.

2.14. Linen Service. Linen service shall be provided at least once per week or when occupancy changes, whichever occurs first, and whenever necessary due to meet personnel requirements.

Additional blankets shall be made available if required by occupant. All linen and blankets shall be clean, freshly laundered, without any objectionable odors, and in good repair, free from tears, rips, holes, stains, and extensive wear. Pillows shall be of adequate quality to provide proper support.

2.15. “Do Not Disturb” Signs. All rooms shall have such signs available. The commercial lodging facility’s employees shall respect them when displayed.

2.16. Rooms shall be non-smoking.

2.17. Rooms shall in compliance with American Disabilities Act (ADA).

3. BILLING. The contractor shall adhere to the following billing process when dealing with the Air Show lodging requirements.

3.1. Invoices.

3.1.1. Method of Payment. Payment shall be made through WAWF unless specified otherwise.

3.1.2. All invoices should accurately reflect only room charges. No taxes shall be charged to any order placed under this SOW.