Lodging Solicitation QandA.docx

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC)

HILL AIR FORCE BASE UTAH

Questions and Answers Notice ID FA8201-26-Q-0010 2026 HAFB Air Show Lodging Below are the questions received regarding the aforementioned solicitation that is currently active on SAM.gov. This is currently a live document that will be updated with any and all questions received for this solicitation. The final day to email inquiries for this solicitation is 19 MAR 2026 at 1000 MDT. Once the final question has been added to this document it will longer be consider a live document. Notice of this change will be stated below.

Current Document Status: Live Document as of 17 March 2026 at 930 MST Final Document:

· Q: Are third-party travel management companies permitted to respond to this request?

· A: Yes. The responding company will be considered the prime contractor and is responsible for ensuring all requirements of the solicitation are met. Please note, this acquisition is a total small business set-aside; therefore, the prime contractor submitting a proposal must be a small business with an active registration in SAM.gov.

· Q: Is it permissible to submit more than one hotel to support this large group? If so, is there a limit of how many hotels?

· A: Yes, multiple hotels may be proposed. The Government's preference is to make an award to a maximum of two (2) locations to ensure administrative and logistical efficiency. Each proposed property must meet all requirements of the solicitation

· Q: What is the minimum hotel class required, i.e. 3 Star, 3 AAA Diamond Rating, etc.

· A: The solicitation does not specify a minimum commercial star or diamond rating. To be considered technically acceptable, the proposed lodging facility must meet all requirements outlined in the solicitation

· Q: Is there a mile-radius from ?? to hotels?

· A: Lodging rooms shall be within a 10-mile radius of Hill Air Force Base.

· Q: Is there an estimate of the required number of parking spaces?

· A: No specific estimate for parking spaces will be provided. Offerors are responsible for ensuring their proposed facility has sufficient, accessible parking to accommodate the personnel and their vehicles for the 120 rooms being requested.

· Q: Is this a new contract? If not new, who was the past incumbent, and what is the contract number?

· Previous contracts are FA820124C0002 (Comfort Suites), FA820124C0003 (Holiday Inn Express), FA820124C0004 (Marriott Layton), FA820124C0005 (Tru by Hilton)

· Q: Do you have a target date or date range for the final award decision?

· Anticipated award date is NLT 31 March 2026

· Q: The Statement of Work references “single or double bedrooms”; however, no specific room mix is identified. Can the Government please clarify whether a specific combination of single-occupancy and double-occupancy rooms is required? If applicable, please provide an estimated quantity by room type.

· A: 80% Singles/20% Double

· Q: What is the check-in date and what is the check-out date?

· A: Check-in 25 June 26 Check-out 29 (The government will only pay for 4 nights for each traveler, anything over will need to be the travelers responsibility.

· Q: In addition to the automatic 6:00 PM cancellation provision identified in the SOW, does the Government anticipate any room release schedule prior to the performance dates?

· A: We plan to release rooms one week before the airshow

· Q: Are any of the guests/travelers going to be double booked; i.e., not have their own room?

· A: We can verify further closer to the event, but yes some of the travelers will be sharing rooms

· Q: Please advise how the reservations will be made. Will you be utilizing links provided by the awarded hotels or by lodging roster?

· A: Links or group code provided is preferable

· Q: Will you provide a Tax Exemption Certificate to the awarded vendor?

· A: Yes image1.png