List of Requirements.Final.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- DCI Case Management RFP
- Solicitation number
- JUS-RFP-2023-0181AL
- Issued by
- Montana
About this file
The document is a comprehensive Requirements List for a Case Management System (CMS) Request for Proposal (RFP) issued by the Montana Department of Criminal Investigation (DCI). The RFP seeks a comprehensive case management solution to support investigative operations, with detailed technical, functional, and operational requirements spanning document management, reporting, evidence tracking, intelligence file management, and system integration capabilities. The solution must support the entire lifecycle of investigative records, provide secure file exports, enable case assignment and tracking, and ensure compliance with national reporting standards like NIBRS and NIEM.
The RFP includes mandatory and desired requirements across multiple domains, including system technical specifications, security compliance (CJIS, FedRAMP, NIST standards), hosting requirements, training support, and maintenance. Potential vendors must demonstrate experience with criminal investigative agencies, provide a project manager, offer comprehensive training, and meet strict security and privacy control requirements. The evaluation will assess vendor responses based on point allocations for each requirement, with critical areas like investigative file management, system security, and project experience carrying significant weight in the selection process. The solution must be browser-compatible, support cloud security standards, and provide robust evidence and case management functionality specific to investigative operations.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP Questions_Requirments Response Sheet Final.docx | DOCX document | |
| CJIS_Security_Policy_v5-9-1_20221001.pdf | ||
| 1126051-event.pdf |
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Text version
Sheet1
| Doc Loc | Ref# | General Solution Requirements | Required OR Desired | Indicate if the requirement is a standard feature, custom or future feature, Not Available | Offeror Response Received Yes/No (Agency Use Only) | Points Possible or Yes/No (Agency Use Only) | Points Received (Agency Use Only) |
| CMS Systems Requirements | |||||||
| Pg. 4 | CR.1 | The solution must support report documentation that provides for the creation, storage, retrieval, retention, manipulation, archiving and viewing of information, records, enclosures, documents or files pertaining to DCI investigative operations. Describe how your solution will meet this requirement. | Required | 40 | |||
| Pg. 4 | CR.2 | Does the system provide for the secure file export of the case file to prosecutors and other agencies, or optionally, it may provide for secure CMS system access to view only investigative file(s) assigned to agency approved prosecutors or agencies? Describe. | Required | 40 | |||
| Pg. 4 | CR.3 | Does the system include the entire life span of investigative records development—from the initial generation to its completion or closure of the investigative or intelligence file? Describe. | Required | 40 | |||
| Pg. 4 | CR.4 | Does the system support the assignment of cases, balancing of caseloads, reviewing of cases, routing and approval, assignment of tips and leads within a case file? Describe. | Required | 40 | |||
| Pg. 4 | CR.5 | Does the system assist the investigator and supervisor to stay compliant with the agency investigative polices?. Describe. Does the system provide statistical and status reporting? Describe. | Required | 40 | |||
| Pg.4 | CR.6 | Does the system contain and support customizable agency forms that are specific to investigative functions in a document library and searchable within the master system? Describe. | Required | 40 | |||
| Pg.4 | CR.7 | Is the system compliant with (NIBRS) National Incident Based Reporting System with exports in a batch form capability? Describe. | Desired | 10 | |||
| Pg.4 | CR.8 | Is the system (NIEM) National Information Exchange Module compliant for data sharing? Describe. | Desired | 10 | |||
| Pg.4 | CR.9 | Can the system generate sequential case numbers for the agency? We would like options for generating case numbers by region or assignment as well as providing case query by region or assignment criteria. Describe. | Desired | 5 | |||
| Pg.4 | CR.10 | Does the system have the ability for a user to edit reports that have been forwarded to the Supervisor and need approval? Describe | Desired | 5 | |||
| Pg.4 | CR.11 | Does the system have bar code generation and bar code scanning of evidence for inventory and tracking, Creation of evidence chain of custody reports, Multi-facility and multi-agency support of evidence functions as well as audit functions regarding evidence inventory and disposition? Describe. | Desired | 15 | |||
| Pg.4 | CR.12 | Does the system support attachment of the following: audio, video and electronic evidence files to the case file? Describe file types and any size limitations. | Desired | 5 | |||
| Pg.4 | CR.13 | Does the system have the ability to wall off criminal intelligence files and allow for criminal intelligence to be stored separate from investigative files? Describe. | Desired | 10 | |||
| Pg.4 | CR.14 | Does the system, have the ability to wall off criminal investigations and subjects of investigation from agency-wide system query and viewing? Assignment of this viewing and walling function by supervisor? Describe. | Desired | 10 | |||
| Pg.4 | CR.15 | Does the system provide for case deconfliction within agency by containing pointer system or notification system regarding conflict? Describe. | Desired | 5 | |||
| Pg.4 | CR.16 | Does the system provide for confidential informant file creation, tracking and auditing? Can the system wall off this function? Describe. | Desired | 5 | |||
| Pg.4 | CR.17 | Does the system support the attachment of end users and numbering of enclosures in an investigative case file? Describe. | Desired | 5 | |||
| Pg.4 | CR.18 | Does the system have an alert or reminder setting for case agent report compliance? Describe. | Desired | 5 | |||
| Pg.4 | CR.19 | Does the system provide a Montana Code Annotated (MCA) library that can be updated? Describe. | Desired | 5 | |||
| Pg.4 | CR.20 | Does the system have auditing features for case file entries and views? Describe. | Desired | 5 | |||
| Pg.4 | CR.21 | Does the system have calendaring features to create court calendar reminders? Does it have capabilities to integrate with Outlook. Describe. | Desired | 5 | |||
| Pg.4 | CR.22 | Does the system maintain comprehensive data analysis of phone numbers, phone tolls, text messages, emails and Title III investigations? Describe. | Desired | 5 | |||
| Pg.4 | CR.23 | Does the system have the capability to receive data imports from Cellebrite and other analytical tools? Describe. | Desired | 5 | |||
| Pg.4 | CR.24 | Does the system have the capability to integrate with TRAX lab submissions for submission of evidence to the Montana State Crime Laboratory system? Describe. | Desired | 5 | |||
| Pg.4 | CR.25 | Does the system have the ability to integrate with Tru-narc scan reports? Describe. | Desired | 5 | |||
| Pg.4 | CR.26 | Does the system have N-DEX and RISSIntel interfaces? Describe. | Desired | 5 | |||
| Pg.4 | CR.27 | Does the system allow for report exports that include bates stamping, redating, and indexing if requested? Describe. | Desired | 5 | |||
| Pg.4 | CR.28 | Can users customize dashboards per user preferences? Describe. | Desired | 5 | |||
| Pg.4 | CR.29 | Is the CMS accessible by Smartphone? Describe. | Desired | 5 | |||
| Pg.4 | CR.30 | Does the system offer the management of training records and compliance reports? Describe. | Desired | 5 | |||
| Pg.4 | CR.31 | Does the system allow for tracking of vehicle mileage and management of vehicle maintenance logs, and maintenance reminders? Describe. | Desired | 5 | |||
| Pg.4 | CR.32 | Does the system support case report file export with selection of options for what is included? Describe. | Desired | 5 | |||
| Offeror Experience | |||||||
| Pg.11 | OE.1 | Does Offeror have experience with Criminal /Investigative agencies? | Required | 50 | |||
| CJIS Requirements | |||||||
| Pg. 9 | CJIS | The selected vendor must adhere to CJIS policies. For more information see: https://www.fbi.gov/file-repository/cjis_security_policy_v5-9_20200601.pdf/view | Required | Pass/Fail | |||
| Project Organization | |||||||
| Pg. 6 | PM.1 | DCI expects selected vendor's Project Manager to have the following responsibilities: Manages entire project, schedules, and vendor resources’ tasks; POC for DCI PM and PLT; issue resolution; manages contract; creates management deliverables; risk management; provides status; reviews deliverables. See RFP for this requirement. Describe how this requirement will be met. | Required | Pass/Fail | |||
| Training/ Training Experience and Support | |||||||
| Pg. 8 | Tr.1 | Describe your firm's experience in providing training in CMS utilization, Discuss your approach and methods of delivery. | Required | Pass/Fail | |||
| Pg. 8 | Tr.2 | Describe your firm's experience in managing and training in comparable projects. Please provide several examples | Required | 50 | |||
| Pgs. 7-8 | Tr.3 | Review the training section of the RFP. Can your firm meet the expectations of the training requirements of this RFP? | Required | Pass/Fail | |||
| Maintenance and Support | |||||||
| Pg. 8 | MT.1 | DCI expects selected vendor to provide maintenance and system support. Please describe how this required request will be accommodated? See RFP for requirements. | Required | 50 | |||
| Security and Privacy Control Requirements | |||||||
| Pg.4 | SR.1 | Is the system Cloud security compliant with FedRAMP, CJIS, DOD’s Cloud Computing Security Requirements Guide, FIPS 140-2 or meet NIST 800-146 criteria? Describe. | Required | 30 | |||
| Pg. 4 | SR.2 | Does the system support Criminal intelligence documentation and file creation, storage, retrieval, retention, and security that is compliant with 28CFRPart23? Describe. | Desired | 30 | |||
| System Technical and Hosting Requirements | |||||||
| Pg. 9 | TH.1 | If selected, can your company provide a SOC2 type II report? Describe. | Required | 10 | |||
| Pg. 9 | TH.2 | The solution must be compatible with the following industry standard browsers: Chrome, Mozilla, Firefox, Microsoft Edge and Safari? Describe. | Required | 10 | |||
| Pg. 9 | TH.3 | Does the solution include all storage and processing capacity to support all the requirements of this RFP? Describe. | Required | 10 | |||
| Pg.9 | TH.4 | The hosted solution shall include all software components and associated licenses necessary for the system to fully function and necessary to manage and maintain the system. This includes but is not limited to database software, operating systems, infrastructure management tools, rules engines, and workflow tools. Describe. | Required | 10 | |||
| Requested Documentation - Checklist | |||||||
| RD.1 | Has Offeror responded to all mandatory requirements per RFP? | Mandatory | Agency Only | Offeror - have you responded? | Yes/No | ||
| RD.2 | Has Offeror responded to all preferred requirements per RFP? | Mandatory | Agency Only | Offeror - have you responded? | Yes/No | ||
| RD.3 | Has offeror responded to all Project Organization requirements per RFP? | Mandatory | Agency Only | Offeror - have you responded? | Yes/No | ||
| RD.4 | Has Offeror responded to all Training and Support requirements per RFP? | Mandatory | Agency Only | Offeror - have you responded? | Yes/No | ||
| RD.5 | Has Offeror provided References per RFP? | Mandatory | Agency Only | Offeror - have you responded? | Yes/No | ||
| RD.6 | Has Offeror provided Company Profile and Experience per RFP? | Mandatory | Agency Only | Offeror - have you responded? | Yes/No | ||
| RD.7 | Has Offeror provided Training Experience per RFP ? | Mandatory | Agency Only | Offeror - have you responded? | Yes/No | ||
| RD.8 | Has Offeror provided Resumes per RFP? | Mandatory | Agency Only | Offeror - have you responded? | Yes/No | ||
| RD.9 | Has Offeror has reviewed and able to meet the standards of the Service Level Agreement Requirements. | Mandatory | Agency Only | Offeror - have you responded? | Yes/No | ||
| RD.10 | Has Offeror provided a Cost Proposal? | Mandatory | Agency Only | Offeror - have you responded? | Yes/No |
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