1126051-event.pdf
PDF 214 KB Posted
- Attached to
- DCI Case Management RFP
- Solicitation number
- JUS-RFP-2023-0181AL
- Issued by
- Montana
About this file
This is a Request for Proposal (RFP) issued by the State of Montana, State Procurement Bureau on behalf of the Department of Justice, Division of Criminal Investigation (DCI), seeking a Case Management System. The RFP (Number JUS-RFP-2023-0181AL) was released on 5/22/2023 with a response deadline of 7/14/2023 at 2:00 PM Mountain Daylight Time. The solicitation covers two primary cost line items: total cost for implementation and total cost for four years following implementation, both to be submitted as lump sum amounts. The procurement involves multiple commodity codes spanning communications equipment, computing equipment and software, computing services, and professional services.
The RFP requires potential vendors to submit comprehensive documentation including company details, system requirements response, cost proposal, offeror qualifications, IT security and privacy control requirements, and client references. Vendors must carefully review attached documents such as the CJIS Security Policy and complete a detailed requirements response sheet. The procurement approach allows for potential on-premise or Software-as-a-Service (SaaS) solutions, with contract terms to be negotiated. Bidders are expected to thoroughly address each requirement and provide detailed documentation demonstrating their capability to meet the Department of Justice's case management system needs.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP Questions_Requirments Response Sheet Final.docx | DOCX document | |
| CJIS_Security_Policy_v5-9-1_20221001.pdf | ||
| List of Requirements.Final.xlsx | XLSX spreadsheet |
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Text version
14 July 2023
DCI Case Management RFP
14 July 2023
Open 5/22/2023 2:00 PM MDT Type Request for Proposal Close 7/14/2023 2:00 PM MDT Number JUS-RFP-2023-0181AL Currency US Dollar
Sealed Until 7/14/2023 2:00 PM MDT
Contacts Amanda Battin Amanda.Battin2@mt.gov
Phone +1 406-444-9665
Commodity Codes Commodity Code Description 0812 Communications Equipment & Services - Public Safety Communications 0905 Computing Equipment & Software - Mainframe Computers 0906 Computing Equipment & Software - Mid-Tier Computers 0907 Computing Equipment & Software - PCs & Peripherals 0908 Computing Equipment & Software - PCs to Meet Specific Needs of Individuals 0910 Computing Equipment & Software - Software 0911 Computing Equipment & Software - Software as a Service (SaaS) 0912 Computing Equipment & Software - Software Reseller 1001 Computing Services - Advisory & Research Services 1002 Computing Services - Analysis, Design & Planning Services 1003 Computing Services - Cloud Services 3905 Professional Services - Business Management Services 3913 Professional Services - Facilitator Services
14 July 202314 July 202314 July 202314 July 202314 July 202314 July 202314 July 202314 July 202314 July 2023 mailto:Amanda.Battin2@mt.gov
The State of Montana, State Procurement Bureau, on behalf of the Department of Justice, Division of Criminal Investigation, is issuing this Request for Proposal (RFP) to provide a Case Management System. A more complete description of the system is provided herein. Responses submitted to this RFP must comply with the instructions and procedures presented herein.
For assistance with eMACS functionality, such as vendor registration or responding to events, contact the eMACS Help Desk at 406-444-2575, emacs@mt.gov.
Be sure to review and submit your response upon completion.
Description
Required to View Event
Prerequisites Required to Enter Bid
14 July 2023
1. Review and accept the Single Point of Contact information.
2. Review and accept the Q & A Board information
3. Review and accept the Pre-Proposal / Pre-Bid Conference (Call) (Walk-Through) information.
4. Review and accept the DCI Case Management System Introduction and Scope of Services.
5.
If the successful offeror provides an on-premise solution, DOJ and the successful offeror will execute the software license agreement and the services agreement substantially in the form provided with this RFP. If the successful offeror provides a solution that will not be housed on DOJ premises, DOJ and the successful offeror will execute the SaaS agreement and services agreement substantially in the form provided with this RFP. Please review and accept the contract as provided. Bidders/Offerors requesting additions or exceptions to the contract terms must submit them to the procurement officer listed above by the Q&A deadline. The State reserve the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the lowest bidder/highest scoring offeror during contract negotiations.
6. Review and accept the Service Level Agreement Requirements.
7. Review and accept the RFP Evaluation Process information.
8. Review and accept the Vendor Registration information.
9. Review and accept the Montana Time Zone information.
10. Review and accept the Registration with the Secretary of State information.
11. Review and accept the Debarment information
12. Review and accept the State of Montana Information Technology information.
13. Review and accept the RFP General Information.
14. Review and accept the Submitting a Proposal information.
15. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are available at https://spb.mt.gov/eMACS-Resource
16. Please review the draft contract in the Prerequisites section and submit any contract exceptions in the Q&A Board using the provided spreadsheet. Contract exceptions will be reviewed by the State.
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Buyer Attachments
1. List of Requirements.Final.xlsx
2. RFP Questions_Requirments Response Sheet Final.docx
3. CJIS_Security_Policy_v5-9-1_20221001.pdf
14 July 202314 July 202314 July 202314 July 202314 July 202314 July 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI2MDUxLTEzOTgzODU1MjJMaXN0IG9mIFJlcXVpcmVtZW50cy5GaW5hbC54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI2MDUxLTEzOTgzODU4NTNSRlAgUXVlc3Rpb25zX1JlcXVpcm1lbnRzIFJlc3BvbnNlIFNoZWV0IEZpbmFsLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI2MDUxLTEzOTgzODkxNzdDSklTX1NlY3VyaXR5X1BvbGljeV92NS05LTFfMjAyMjEwMDEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1 Provide your full company name, address, and phone number. In addition, list the contact(s) for your company who can answer questions regarding your submitted response. Include contact(s) name, phone number, and email address.
1.2 Offeror must download and review the attached CMS System Requirements document.
Thoroughly address each item in the document and upload it to this question.
1.3 Offeror must download and review the attached Cost Proposal document. Thoroughly address each item in the document and upload it to this question.
1.4 Offeror must download and review the attached Offeror Qualifications document.
Thoroughly address each item in the document and upload it to this question.
1.5 Offeror must download and review the attached IT Security and Privacy Control Requirements document. Thoroughly address each item in the document and upload it to this question.
1.6 Offeror must download and review the attached Client Reference Form. Combine all required references into one document and upload to this question.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Total Cost for Implementation 1 LS - Lump Sum
Please provide the total cost for implementation as outlined in the Cost Proposal document
P2 Total Cost for Four Years Following Implementation 1 LS - Lump Sum
Please provide the total cost for four years following implementation as outlined in the Cost Proposal Document
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Service Line Items Service Line Items
There are no Items added to this event.
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