LH_-_Visitor_Center_Exterior_Renovation_SOW.pdf

Visitor Center Exterior Upgrade

Long Hunter State Park 2910 Hobson Pike

Hermitage, TN 37076

This request for bids is for a contract to furnish all material, equipment, supplies, and labor necessary to renovate exterior of Visitor Center at Long Hunter State Park.

General Conditions

1) On-Site work shall be performed between receipt of signed Contract or Purchase Order and September 30, 2026, unless a written exception is granted by the Facilities Management Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active BC-B sm, BC-B, or BC-C Tennessee Building Contractor license prior to submitting a bid. Failure of the Contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this Contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this Contract. All subcontractors are required to have an active TN Building Contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements is not allowed to perform work on any portion of this project.

4) All work shall comply with State-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. The Contractor is responsible for all permits and associated fees.

Long Hunter State Park - Visitor Center Exterior Renovation

5) We are requesting a non-mandatory pre-bid meeting to be held.

6) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing. Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This Contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the Contractor or others and not Facilities Management.

All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

7) The Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

8) All color selections shall be provided to the Contractor by the Facilities Management Project Manager.

9) All material substitutions must be pre-approved prior to bid acceptance.

10) All materials shall be installed per manufacturers’ recommendation, industry best practice, and applicable code.

11) All dimensions listed are approximate. The Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

12) All work performance under this Contract shall be under the full-time direction of the Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work Description of Demolition or Associated Work

All debris shall be removed from the park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) The Contractor shall remove all gutters, downspouts, flashing material, siding, fascia/rake trim, door hinge hardware, old insulation, exterior wall section outside the conference room door, and non-operable radio antenna.

2) The Contractor shall remove and replace all rotted framing, exposed wood, including two (2) inch by ten (10) inch lumber, and the tongue and groove covered walkway ceiling. For bidding purposes, the contractor shall include this during pre-bid.

3) The Contractor shall remove the current line sets and uni-struts for the HVAC system and re-route line sets to the interior space.

4) The Contractor shall remove thirteen (13) windows, ten (10) windows approximately twenty-two (22) inches by eighty-six (86) inches, two (2) windows approximately forty-eight (48) inches by forty-four (44) inches, and one (1) window approximately forty-eight (48) inches by sixty (60) inches.

a) The Contractor shall remove existing glazing without damage to frames or finishes, including all required setting blocks, gaskets, seals, and glazing compounds to ensure a weather-tight assembly.

5) The Contractor shall remove and dispose of the existing main entrance door, frame, threshold, and associated hardware.

New Work

Wall Installation

1) The Contractor shall frame the former center window opening approximately forty-eight (48) inches wide by eighty-eight (88) inches high to fully enclose the wall assembly. Work shall include all necessary interior and exterior framing modifications to integrate with existing structural conditions.

2) The Contractor shall provide and install interior gypsum wallboard matching the existing thickness. Work includes taping, finishing, sanding, priming, and painting to match adjacent surfaces, providing a paint-ready finish.

Insulation Installation

3) The Contractor shall provide and install closed-cell spray foam insulation from the exterior in all existing exterior wall cavities of the Visitor Center, achieving a minimum R-13 value.

Insulation shall fully fill cavities and provide a continuous air and thermal seal in accordance with code requirements.

Sheathing Installation

4) The Contractor shall provide and install approximately 3,500 square feet of 7/16-inch ZIP

System sheathing, fastened per manufacturer's requirements. All seams, joints, corners, and penetrations shall be sealed with ZIP tape to create a continuous weather-resistant barrier.

5) The Contractor shall provide and install furring strips as required to provide a plumb, level, and continuous substrate for siding installation. Shimming and framing adjustments shall be included to achieve a uniform wall plane.

Window Installation

6) The Contractor shall provide and install one (1) new forty-eight (48) inch by sixty (60) inch right-hand sliding white vinyl window, Low-E, Argon-filled, Energy Star rated. Installation shall include framing, flashing, trim, insulation, and sealing for a complete weather-tight assembly.

7) The Contractor shall reinstall all existing windows not designated for replacement, including proper flashing, sill drainage, and sealant per manufacturer requirements in a shingle-lap configuration. Damaged or concealed deficiencies shall be reported to Facilities Management prior to repair or replacement.

8) The Contractor shall reseal all remaining existing windows using ZIP System tape or approved equal, ensuring continuous weatherproofing while maintaining operable weep systems.

9) The Contractor shall provide and install ten (10) new insulated double-pane glass units (glazing only), approximately twenty-two (22) inches wide by eighty-six (86) inches high, with interior-applied tinting for energy efficiency.

Siding Installation

10) The Contractor shall provide and install approximately 3,500 square feet of rustic-grain

Hardie board-and-batten fiber cement siding to match the existing profile, spacing, and appearance. Installation shall comply with manufacturer's specifications for fastening, alignment, and layout.

11) The Contractor shall provide and install matching rustic-grain Hardie trim at all doors, windows, outside and inside corners, wall transitions, heating duct enclosures, vents, and other exposed edges to provide a complete, weather-tight, and finished appearance.

Window trim shall be installed plumb, level, and flush with the window frame to provide a uniform and professional appearance, with sealed joints using a paintable exterior sealant.

Sealant shall not obstruct drainage or weep systems.

Entrance Door and Hardware Installation

12) The Contractor shall provide and install one (1) new commercial-grade wood exterior entrance door and frame sized to fit the existing opening. The new frame shall include a low-profile threshold that complies with current ADA Standards.

13) The Contractor shall provide and install an ADA-compliant automatic door operator for the entrance door only, including all required sensors, push plates, controls, wiring, power connections, and hardware to ensure a complete, operational system. The door shall be adjusted, aligned, and tested to ensure proper operation and compliance with current ADA Standards and all applicable building and electrical codes.

14) The Contractor shall inspect, adjust, and align the remaining two (2) exterior doors to ensure they are plumb, level, weather-tight, and operate smoothly without binding or excessive gaps. Adjustments shall include hinges, strike plates, and weather seals. The Contractor shall provide and install new heavy-duty hinges, interior panic bars, exterior thumbpiece pulls, and BEST-compatible lock cores. All hardware shall comply with applicable building and life safety codes.

HVAC Line Set Cover Installation

15) The Contractor shall install approximately one hundred (100) linear feet of medium bronze aluminum trim coil to conceal HVAC line sets between roof gable points, custom-fabricated to fit around uni-strut supports with minimum six (6) inch overlapping joints sealed weather-tight.

16) The Contractor shall install L-brackets on uni-struts to secure trim coil while maintaining clearance for ventilation and service access.

17) The Contractor shall install two (2) two and three-eighths (2-3/8) inch retrofit wall termination kits with E-Flex Guard insulation sleeves from wall penetration to trim coil entry point.

HVAC Line Set Relocation

18) The Contractor shall recover refrigerant in accordance with EPA Section 608, then disconnect and reroute existing line sets into the interior storage closet/conference room, securing runs along interior walls and structure toward the HVAC unit.

19) The Contractor shall provide and install new copper refrigerant lines as required, properly supported and installed per IMC.

20) The Contractor shall pressure test, evacuate, recharge refrigerant, and verify full system operation upon completion. All work shall comply with IMC, IPC, and EPA Section 608 requirements.

21) The Contractor shall re-insulate all exposed exterior line sets with UV- and weather-resistant insulation.

Gutter Installation

22) The Contractor shall provide and install new six (6) inch seamless gutters with compatible leaf guards and five (5) inch downspouts. Gutters shall be securely fastened with appropriate hangers and brackets, with a consistent slope of approximately a quarter (1/4) inch per ten (10) feet to direct water toward the downspouts. All gutter end joints and downspout connections shall be sealed to prevent leaks. The complete gutter system shall be tested upon installation to confirm proper water flow and ensure it is free of leaks or blockages. The Contractor shall verify all final measurements prior to fabrication and installation.

23) The Contractor shall provide and install new concrete splash guards at all downspout discharge points to prevent soil erosion and direct water away from the building foundation.

Lighting Installation

24) The Contractor shall provide and install one (1) new lighting fixture at the conference door entry point. Provide all necessary materials, mounting hardware, wiring, connectors, controls, and accessories. Installation shall comply with all applicable building codes, electrical codes, and manufacturer requirements.

Covered Entryway

25) The Contractor shall provide and install new tongue-and-groove wood to replace all rotted areas, matching the existing profile and layout. The Contractor shall also install new exterior-rated framing lumber as required to restore structural integrity in deteriorated areas. All necessary structural hardware, fasteners, and supports shall be provided and installed to ensure a stable, secure, and properly aligned assembly consistent with existing construction.

Painting

26) The Contractor shall apply an approved rust-inhibitive primer sealer to both metal doors following surface preparation to prevent rust bleed-through and ensure proper adhesion of the finish coat.

27) The Contractor shall apply two coats of approved Sherwin-Williams primer and paint to approximately 3,500 square feet of exterior surface area. Paint type and color are to be approved by the Park Operations. All work shall conform to industry painting standards, including masking, priming, and cleanup. The contractor is responsible for the final paint measurements. Exterior surfaces shall receive a two-color paint scheme, with one color for wall surfaces and one color for trim surfaces.

Concrete

28) The Contractor shall install a five (5) foot by fourteen (14) foot (70 square foot) concrete pad, including all labor, materials, and equipment.

29) The Contractor shall excavate approximately four (4) inches of topsoil and grade for proper base preparation and drainage.

30) The Contractor shall install a two (2) inch compacted 33-C limestone base, form and brace edges, and place 3,000 PSI concrete (minimum six (6) inches thickness), reinforced with 12-gauge welded wire. Finish shall be medium broom with one-eighth (1/8) inch per foot slope away from the structure and saw-cut control joints.

31) The Contractor shall install a transition joint between new and existing concrete, filling the one and one-half (1.5) inch gap with flexible expansion joint material or elastomeric sealant to allow movement and prevent water intrusion.

Approved Brands and Specifics (or Pre-approved Equal)

Item Approved Brand or Pre-Approved Equal

Specific Requirements

Siding and trim James Hardie Fiber Cement with 30-year warranty Eaves, fascia James Hardie Fiber Cement with 30-year warranty Lumber Local Match Existing Window Pella, Anderson, or equal White, Tempered, Low-e, Argon-filled, Thermal barrier.

Window Local Glass Double pane, EPS, Bronze tint, tempered Lighting Lithonia Lighting, or equal 10-inch, square outdoor ceiling light, photocell and motion sensor, dark bronze

Door ETO Doors, or equal Wood, Full Lite, low-E clear glass, ADA Gutters Watson, Taylor, or equal Brown, Aluminum, Seamless, K-style, gutter guards

Lever Opener Device

Sargent, or equal Model # 715-8ETLLHRB10B, Mechanical Trim Device, Bronze

Push Bar Device Von Duprin, Precision, or equal

Model # RX99EO 3 313, Dark Bronze, Mechanical lockset, Touchbar.

Caulking OSI Quad max, Optima, or equal

Flexibility ± 50%, 24-hour fast cure, 1-hour paint, all-temp, exterior application.

HVAC Lineset cover

Gutter Supply, Durabuilt, or equal

26-gauge brown aluminum, 24-in x 50-ft trim coil

(#MBTRIM2450)

HVAC Lineset Local Match Existing Concrete Local 3000 PSI, medium broom finish Finish Sherwin Williams, PPG Exterior Acrylic Latex (Satin) with Lifetime Limited

Warranty

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this Contract.

2) The Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demolition/construction. This shall include any underground utilities around the job site area.

If damage occurs, it shall be repaired within a twenty-four (24) -hour period from the time damage occurs.

3) The Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the Park as much as possible. During the construction period, coordinate construction schedules and operations with the Park Manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) The successful Contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or Park representative before work can begin. The Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or Park representative before final invoice shall be paid.

6) The Contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. The Contractor shall protect work of other trades. The Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. The Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship shall be warrantied for not less than one (1) year from date of final inspection.

Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the Contractor. The Contractor shall assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. The Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) At all times, the Contractor shall have a copy of project specifications, permits, and Certificate of Insurance on-site.

11) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

12) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a Contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a Contract pursuant to this solicitation.

13) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than ten (10) days after project completion and acceptance. A copy of the invoice shall be submitted to: Deborah Quist, 160 State Circle, Rocky Top, TN 37769, 865-606-0785, becky.johns@tn.gov.

14) Facilities Management Regional Contacts for this project are:

Regional Manager: Mark Harris, (615) 218-7697, mark.harris@tn.gov

Project Manager: Zuri Maxwell, 615-906-0732, zuri.maxwell@tn.gov

Nothing Follows mailto:becky.johns@tn.gov mailto:mark.harris@tn.gov mailto:zuri.maxwell@tn.gov

General Conditions