LETTER4 (3).pdf

This document is a solicitation letter from Sunflower County, Mississippi, issued by the Board of Supervisors, seeking bids for supplies and services for the upcoming fiscal year. The county is requesting sealed bids for various construction and maintenance materials, specifically gravel, sand, asphalt, limestone, and bridge repair/construction items. Vendors are invited to submit bid forms, with additional documentation requested for those bidding on gravel, including specification of facility location and distance from county barns. The bid process is open, with contact information provided for different aspects of the procurement, including Michelle Boyles (Purchasing Clerk) for bid forms, Tim Howell and Earnest Ross (Road Managers) for product types and delivery locations, and Ron Cassada (County Engineer) for product specifications and State Aid regulation compliance.

The document indicates that while term bids are preferred, the county is flexible and will consider per-purchase bids if vendors decline to submit a term bid. Interested parties are encouraged to review the enclosed public notice and submit their proposals. Contact information for key county officials is provided, including phone numbers and email addresses for the Board of Supervisors, County Administrator, Purchasing Clerk, and other relevant personnel. The solicitation is dated August 11, 2025, suggesting this is a forward-looking procurement process for future county infrastructure and maintenance needs.