Letter to Prospective Offerors.pdf

SBU - CONTRACTING AND ACQUISITIONS

Embassy of the United States of America Lisbon, Portugal.

Lisbon, Portugal

April 01, 2025

To: Prospective Quoters

Subject: Request for Quotations number 19P05025Q0010

Enclosed is a Request for Quotations (RFQ) for the comprehensive refurbishment of the commercial kitchen and the pantry at the Chief of Mission residence located at Rua Sacramento à

Lapa, n. º 18 – Lisboa. The primary objective is to modernize the kitchen to meet the highest standards of functionality, safety, and aesthetics, in line with the U.S. Department of State

Overseas Buildings Operations Food Service Equipment Standards 2017 for Representational

Residences.

If you would like to submit a quotation, follow the instructions in Section K of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1442 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a site visit on April 10, 2025, at 9.30 local time, and all prospective offerors are invited to attend.

Offerors interested in attending should e-mail the names of all individuals who will participate to the site visit to the following e-mail address LisbonProcure@state.gov no later than April 8, 2025, to arrange access to the building. For additional information see Section J of the attached

Request for Quotation (RFQ).

Questions are due by May April 18, 2025, at 17:00 local time. Please send your questions to

LisbonProcure@state.gov. The answer to the queries will be shared with all prospective bidders.

Quotations are due by May 16, 2025, at 17:00 local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

mailto:LisbonProcure@state.gov mailto:LisbonProcure@state.gov

SBU - CONTRACTING AND ACQUISITIONS

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section B, Pricing

3. Section M Representations and Certifications

4. Additional information as required in Section K

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

It is important to make sure the submission is made in specific size and format, in MS Office or

Pdf. The file size must not exceed 25MB. If too large, you may send your offer in separate e-mails.

Sincerely, Jonathan Nwosu

Contracting Officer http://www.sam.gov/