Legal Dept Carpet - Removal Purchase and Installation.docx

Brooke E. Lierman Comptroller Wayne P. Green, CPA Director Administration & Finance

TO: Prospective Bidders

FROM: Lesley Hunter, CPPB, NIGP-CPP

DATE: January 2, 2024

SUBJECT: Invitation for Bid (IFB) – Carpet Removal, Purchase, and Installation Services

The Comptroller of Maryland (COM) is soliciting price quotes for Carpet Removal, Purchase, and Installation Services for our Legal Division in Annapolis, Maryland.

Scope of Services: The vendor must:

· Remove and dispose of existing carpet and patch and prep concrete floor as necessary.

· Purchase and install Milliken Comfort Plus 36” x 36” modular carpet in our Legal Division, Room 105C in the Revenue Administration Center Building, 110 Carroll Street, Annapolis, Maryland 21411. The carpet style selected:

COIR COLLECTION PATTERN

COIR PALM

Color: 302 Blue Moon P/6603 36" X 36" carpet tile with Comfort Plus Cushion Face Fiber: 100% Milliken Certified WearOn Nylon

· Install selected modular carpet tiles following all of Milliken Carpet installation instructions.

· Raise the furniture off the floor to remove and install carpet underneath it.

· Work with utilities crew, as necessary, to ensure that carpet is cut to incorporate electrical devices located on the floor (tombstones, floor panels, etc.).

· Remove old and install new vinyl base and reducer strip as needed. Metal base is not to be removed.

· Remove old and install new vinyl carpet transition molding as needed.

SUBJECT: Invitation for Bid (IFB) – Carpet Removal, Purchase, and Installation Services January 2, 2024

· Bidder Instructions:

· Walk-Through: A mandatory walk-through of the project area will be held on Wednesday, January 2, 2024 beginning promptly at 10:00 am local time. We will assemble in Room 105C of the Revenue Administration Center Building, 110 Carroll Street, Annapolis, Maryland, for general instructions and immediately will be the site visit.

Attendees arriving more than ten (10) minutes late may be refused. Bidders not attending the walk-through cannot submit a bid for this project.

If your company plans to send a representative, please notify Lesley Hunter via email at lhunter@marylandtaxes.gov. The COM will provide Melissa Heeter, Senior Territory Manager Floorcovering, MD/Central PA Milliken & Company with the list of eligible bidders.

· Bidders may contact Milliken & Company Representative, Melissa Heeter, at 443-504-9965 (cell) or via email at Melissa.Heeter@Milliken.com to obtain the installation instructions.

Actual square footage to be determined during walk-through. Bidders are responsible for all measurements.

· Bidders must provide Milliken’s installation instructions with their bid submission. Failure to provide installation instructions with your bid submission may determine your bid non-responsive and the COM may proceed to the next low bidder.

· Verification of Registration and Tax Payment: Before a Bidder can be recommended for award, the COM will conduct a control check to determine if the Vendor is in good standing with the State of Maryland, specifically, the SDAT, 410-767-1350 or 410-767-1340; the Department of Labor, Licensing and Regulation (DLLR), 410-767-2342; and the COM, 410-767-1642. It is the Bidder’s responsibility to contact these entities and determine their standing. A Bidder’s failure to be in good standing with the State of Maryland may disqualify an otherwise successful Bidder from final consideration and contract award. The Comptroller of Maryland may proceed to the next low bidder.

Delivery/Installation Date: The COM prefers the project be done during normal business hours of Monday through Friday, 8:00 a.m. until 5:00 p.m. The COM anticipates the project dates sometime in February/March 2024. Exact installation date and final details will be coordinated between the vendor and the Contract/Project Monitor Krista Sermon.

Project must be completed as soon as possible.

SUBJECT: Invitation for Bid (IFB) – Carpet Removal, Purchase, and Installation Services January 2, 2024

The vendor awarded the project is required to complete and submit the Contractor’s Security Clearance to the Annapolis Detachment, Attachment 2 – Contractors Security Clearance.

Bid Submission: All costs must be included in the bid price. No additional costs will be paid. Contract will be awarded to the lowest total bid price. Tie bids will be resolved in accordance with COMAR 21.05.02.14. **All prices quoted are F.O.B. destination.**

Bids must be submitted on the attached Bid Sheet to my attention via email at lhunter@marylandtaxes.gov. Bids must be received by 2:00 pm local time, January 18, 2024. Be sure to include the requested information.

The State of Maryland is sales tax exempt. The COM agrees to pay the vendor within thirty (30) days after the receipt of an approved invoice. The vendor’s invoice must contain its federal tax identification number.

Any questions should be directed to Lesley Hunter via email at lhunter@marylandtaxes.gov. Thank you.

ATTACHMENT – BID FORM

Carpet Removal, Purchase and Installation Services for Legal Department Issued: January 2, 2024

110 Carroll Street Room 105C Annapolis, Maryland 21411

Bid Due by 2:00 pm local time, January 18, 2024 VIA email: lhunter@marylandtaxes.gov

All costs must be included in the bid price. No additional costs will be paid. Contract will be awarded to the lowest total bid price. Tie bids will be resolved in accordance with COMAR 21.05.02.14. **All prices quoted are F.O.B. destination.**

Total Bid Price: $ (All inclusive)

Company Address:

(must include street address)

Small Business Reserve (SBR) Number:

Veterans eMMA VB Number:

(If applicable)

80 C alvert S treet

A nnapolis , M aryland 21401 410- 260-7807

1-800-552-39

1 (MD)

www.marylandtaxes.gov Fax: 410- 974-2737

Maryland Relay

711 TTY 410-260-7157

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