LCFDL26R0012 - Library Support Services.pdf

Document Number: LCFDL26R0012 Page 1 of 62

CODE X % FOR

OWNED SMALL BUSINESS (EDWOSB) (NAICS):

SIZE STANDARD:

8(A)

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS BLOCK IS

MARKED

SEE

SCHEDULE

13a. THIS CONTRACT IS

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM ###

DPAS (15 CFR 700)

16. ADMINISTERED BY

FEDLINK Contracts Library of Congress 101 Independence Ave SE LA 215 Washington, DC 20540-9411

13b. RATING

14. METHOD OF SOLICITATION

REQUEST

FOR

QUOTE

(RFQ)

INVITATION X

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

15. DELIVER TO CODE CODE

10. THE ACQUISITION IS

17a. CONTRACTOR/

OFFEROR

CODE

UNRESTRICTED OR SET ASIDE:

WOMEN-OWNED SMALL

18a. PAYMENT WILL BE MADE BY Submit Invoices through https://www.ipp.gov Submit Invoices through https://www.ipp.gov Washington, DC 20540

CODE 9110

NORTH AMERICAN INDUSTRY

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISALBED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

BUSINESS (WOSB)

SEE ADDENDUM

24. AMOUNT 23. UNIT PRICE 22. UNIT 21. QUANTITY 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

19. ITEM NUMBER

12. DISCOUNT TERMS

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

9414-FDL

b. TELEPHONE NUMBER (No collect calls)

9414-FDL

5. SOLICITATION NUMBER

LCFDL26R0012

4. ORDER NUMBER 3. AWARD/EFFECTIVE DATE

FACILITY

CODE

1. REQUISITION NUMBER

a. NAME

9. ISSUED BY

FEDLINK Contracts Library of Congress 101 Independence Ave SE LA 215 Washington, DC 20540-9411

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CLASSIFICATION STANDARD

ECONOMICALLY DISADVANTAGED WOMEN-

CHECKED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

2. CONTRACT NUMBER

7. FOR SOLICITATION INFORMATION

CALL:

PAGE 1 OF

6. SOLICITATION ISSUE

DATE

01/13/2026

8. OFFER DUE DATE / LOCAL

TIME

01/30/2026

16:00 ET

See Lines

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Catherine Campbell

Contracting Officer

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212 https://www.ipp.gov/

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19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

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Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs Schedule of Supplies/Services Schedule of Supplies/Services

C Descriptions/Specifications/Statement of Work Statement of Work Statement of Work

D Packaging and Marking LC52.211-1 Deliveries (APR 2015) LC52.231-1 Payment of Postage Fees (May 2015) Packaging & Marking

E Inspection and Acceptance Inspection & Acceptance

F Deliveries or Performance Deliveries or Performance Deliveries or Performance

G Contract Administration Data LC52.201-3 Contract Administration (AUG 2015) LC52.232-1 Library of Congress Invoice Instructions (Oct 2016) Contract Administration Data

H Special Contract Requirements LC52.201-1 Contracting Officer's Representative (COR) Appointment and Authority (Jan 2016) LC52.203-1 Contractor Publicity (Oct 2013) LC52.204-1 Collections Security (Dec 2013) LC52.204-3 Information Systems Security (Sept 2018) LC52.204-4 Contractor Suitability (JAN 2019) LC52.237-1 Key Personnel (Aug 2014) LC52.237-2 Conduct of Work (May 2015) LC52.239-1 Information Security (May 2016) LC52.239-2 Systems Development Life Cycle (Sept 2018) LC52.239-5 Systems Hosted by External Hosting Providers (Sept 2018) LC52.239-6 Assessment and Authorization Privacy Requirements (Jul 2016) LC52.204-2 Conduct on Library Premises (July 2021)

LC52.239-3 ASSESSMENT AND AUTHORIZATION (ALT I) (JAN 2016)

I Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.202-1 Definitions (Jun 2020) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-7 Anti-Kickback Procedures (Jun 2020) 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) 52.204-7 System for Award Management (Jul 2013) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.216-22 Indefinite Quantity (Oct 1995) 52.227-14 Rights in Data-General (May 2014) 52.227-19 Commercial Computer Software License (Dec 2007) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Nov 2021) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.233-1 Disputes (May 2014) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.239-1 Privacy or Security Safeguards (Aug 1996) 52.242-13 Bankruptcy (July 1995) 52.245-1 Government Property (Sep 2021) 52.253-1 Computer Generated Forms (Jan 1991)

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52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Oct 2025) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements-Commercial Acquisition (Nov 2021) 52.217-8 Option to Extend Services (Nov 1999) LC52.212-5 52.212-5 (DEV) Contract Terms And Conditions Required To Implement Statutes Or Executive Orders - Commercial Items (MAY 2015) LC52.216-2 Fair Opportunity (FEB 2020) LC52.232-25 52.232-25 (DEV) Prompt Payment (Jul 2013) LC52.233-1 52.233-1 (DEV) Disputes (MAY 2014)

I.1 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS FOR THE LIBRARY

OF CONGRESS

I.2 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS OR OTHER

ACCESSIBILITY STANDARDS FOR OTHER FEDERAL CUSTOMERS

I.3 Department of Defense Orders

LC52.212-4 (DEV) CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (FEB

2016)

J List of Attachments K Representations, Certifications and Other Statements of Offerors or Respondents

52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.209-5 Certification Regarding Responsibility Matters (Aug 2020) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

L Instructions, Conditions and Notices to Offerors or Respondents 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.216-27 Single or Multiple Awards (Oct 1995) 52.216-29 Time-and-Materials/Labor-Hour Proposal Requirements-Other Than Commercial Acquisition With Adequate Price Competition (Nov 2021) 52.216-1 Type of Contract (Apr 1984) LC52.233-2 Protests to the Library of Congress (Dec 2013) Section L Instructions to Offerors

M Evaluation Factors for Award Section M Evaluation Factors for Award

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Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 5-Year Ordering Period for FEDLINK Library

Support Services

Other

PSC:

1.000000 LOT

Period of Performance: 05/01/2026 - 04/30/2031

Description: 5-Year Ordering Period for FEDLINK Library Support Services in accordance with Section C - Statement of Work.

Pricing Options:

Indicator: Base

Schedule of Supplies/Services Schedule of Supplies/Services

B.1. Contract Type This solicitation will result in multiple Indefinite Delivery Indefinite Quantity (IDIQ) contracts. The Indefinite Delivery/Indefinite Quantity (IDIQ) contracts will have a five-year period of performance. FEDLINK will issue Firm-Fixed Price (FFP) task orders and/ or labor hour task orders against these IDIQs.

Individual orders may be placed on a firm fixed unit price basis, the cumulative value of which will not exceed the maximum defined in the contract (B.3.) In accordance with 2 U.S.C. § 182c (f)(1)(A), federal entities in the executive branch (including Departmentof Defense agencies), the legislative branch, and the judicial branch, independent agencies, and federal agency contractors that are authorized to use federal sources of supply under FAR subpart 51.1 may be authorized to place orders under these contracts in accordance with the terms and procedures herein.

Orders placed against the IDIQ contract will be in accordance with the Federal Acquisition Regulation (FAR). Ordering offices do not need to synopsize the requirement. The terms and conditions of the IDIQ contract will be incorporated in any resulting order.

In accordance with FAR 16.505, individual orders shall clearly describe all services to be performed or supplies to be delivered so thefull cost or price for the performance of the work can be established when the order is placed. Orders shall be within the scope, issued within the period of performance, and be within the maximum value of the contract. Only the Library of Congress Contracting Officers may place orders against this contract.

The Government reserves the right to reopen competition to new potential contractors annually.

The Library of Congress / FEDLINK may transfer some or all of the contract administration functions to the FEDLINK customer agency at any time during the life of the contract. The contract administration functions include, but are not limited to: the exercise of optional contract line item numbers (CLINs), the exercise of the option to extend services, the exercise of the option to extend the term of the contract, and any other contract modifications. The Library of Congress will transfer any and all contract administration functions to the FEDLINK customer agency by written modification. Upon transfer, the FEDLINK customer agency will assume contract administration functions in accordance with the terms of the contract.

B.2. PRICING SCHEDULE

Price schedules are included in the attachments. The Government approved quoted prices will be incorporated into the resulting IDIQs and must be consistent with pricing for any executed Task Orders under the resulting IDIQ.

All products and pricing offered must be associated with the appropriate Contract Line Item Number (CLIN). Offerors shall provide fixed hourly rates for all labor categories for each year during the five-year ordering period. For those offerors that cannot provide firm-fixed pricing beyond the first year, offerors shall indicate a yearly cap on annual price increases and explain how the price cap was determined.

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If you are proposing on Lot 1, see and complete Attachment A - Lot 1 Pricing Schedule. If you are proposing on Lot 2, see and complete Attachment B - Lot 2 Pricing Schedule.

B.2.1. Pricing Pages. The pricing pages shall reflect the contractor’s pricing schedule based on industry standard. Contractor shall submit pricing pages in Microsoft Excel spreadsheet format. Pricing pages shall reflect year, CLIN, description, commercial rate, FEDLINK rate, and FEDLINK discount. All dollar amounts shall be limited to two decimal places, with no rounding used. Contractor shall use the FEDLINK Pricing Schedule Template, an Excel spreadsheet, for price proposal submission (see Section J. Attachments).

Orders placed under the resultant IDIQ contracts shall be subject to the Service Contract Act. In accordance with FAR 52.222-41, contractors must pay no less than the minimum hourly wages and fringe benefits as stated in the wage determination incorpoated into the contract. For orders performed outside of the Washington, DC metropolitan area, the applicable wage determination will be incorporated at the task order level.

B.3. Minimum/Maximum:

The guaranteed minimum contract amount for each IDIQ contract is $2,500.00. The maximum cumulative amount that the Government may order and the Contractor shall be required to supply is $100,000,000.00 for each contract awarded under this solicitation.

B.4 Open Season Under Multiple Award IDIQ Contracts

(a) Consistent with FAR 16.504(c)(1)(ii)(A), the Library reserves the right, at all times during the ordering period(s) of the contract, to periodically initiate an open season to add new contractors to the contract or dismiss IDIQ contract awardees that are not effectively participating in the fair-opportunity solicitation and ordering process. IDIQ awardees that do not participate in the fair opportunity solicitation process for more than 12 months may be dismissed pursuant to the convenience termination clause of this contract at the discretion of the contracting officer. Offerors that submitted proposals but did not earn new task order awards for more than 24 months may also be dismissed pursuant to the convenience termination clause of this contract at the discretion of the contracting officer.

(b) If the Library determines that it would be in the Government’s best interest to open a new solicitation to add new contractors to the IDIQ Contract, the Library contracting officer may do so at any time provided that:

(i) The solicitation is issued under then-applicable federal procurement law and regulations applicable to the Library;

(ii) IDIQ contract awardees are not permitted to hold more than one IDIQ contract at any time, however awardees may submit proposals to have additional performance areas not previously awarded added to their current IDIQ contract;

(iii) The evaluation factors for award under any open season solicitation are the same or substantially the same as in the original solicitation;

(iv) The terms and conditions of any resulting awards from a new solicitation are materially identical to the existing version of the IDIQ contract;

(v) The term for any such new awards from a solicitation is co-terminus with the existing term for all other IDIQ contractors, including any option period(s) (if applicable);

(vi) If awarded a new IDIQ contract, any new awardee is eligible to submit a proposal in response to any fair-opportunity solicitation that is issued and receive task order awards with the same rights and obligations as any other IDIQ contractor;

and

(vii) The award of any new IDIQ Contract(s) does not increase the overall ceiling of the IDIQ contract.

(c) Initiation of any open season solicitation does not obligate the Library to perform any other open season, on-ramping, or off-ramping procedures.

(d) Open season solicitations may be limited to only a single performance area or less than the entire set of performance areas.

Section C - Descriptions/Specifications/Statement of Work

Statement of Work Statement of Work

C.1. BACKGROUND

The title of this procurement is “FEDLINK Library Support Services.”

The Library of Congress Federal Library and Information Network (FEDLINK) revolving fund statute, codified at 2

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U.S.C. § 182c (f)(1), authorizes the FEDLINK program to provide the following services on behalf of participating federal libraries, federal information centers, other entities of the Federal Government, and the District of Columbia:

• The procurement of commercial information services, publications in any format, and library support services.

• Related accounting services.

• Related education, information, and support services.

With this authorization, FEDLINK establishes centralized IDIQ contracts to provide assisted acquisition services to federal offices in all branches of government (executive, including Department of Defense; legislative; and judicial), independent agencies, and contractors authorized to use federal sources of supply under FAR part 51. The program also provides accounting services: receiving and processing invoices for customers who transfer funds to the program and making centralized payments to contractors.

C.2 SCOPE

The contractor shall provide library support services to enable agencies to accomplish core functions of library and information centers, including collection management, public services, technical services, data services, training and education, outreach, and library management.

Contractors may offer services under any or all Lots or parts of Lots.

C.2.1 Lot 1 – On-site Library Support Services

Staffing for work performed on-site at a federal library or other designated facilities. Requirements are described in section C.3. of this solicitation.

C.2.2 Lot 2 – – Off-Site Technical Services

Technical services performed off-site, away from the federal library or facility. Requirements are described in section C.4. of this solicitation.

C.3. LOT 1 – On-site Library Support Services

C.3.1. Scope. The Contractor shall provide on-site staffing as well as project management to accomplish the goals of federal libraries and information centers. All staff will have appropriate qualifications as described in section C.3.3. Labor Categories and Qualifications for Library Support Services. Work may be performed at one or more locations based on the needs of the specific project.

C.3.2. Task Areas. Task area headings are for the purpose of categorizing tasks in this IDIQ and may differ on individual task orders.

There is overlap between task areas. Specific tasks to be performed will be defined in individual task orders. The contractor shall provide on-site library support services in the following task areas:

a. Management Includes the management of library and information center staff or project areas such as digitization. Tasks may include the following:

• Departmental or Program Management Library Management

• Project Management

b. Library Systems Includes the management and support of integrated library systems, library management systems, library service platforms, library web sites, and other systems and software that support the library’s operation. Tasks may include the following:

• Library System Management

• Library System Maintenance and Support

• Library Software Development

• Web Site Development

c. Collection Services Includes services to manage library collections and deliver content. Tasks may include the following:

• Circulation

• Document Delivery

• Interlibrary Loan

• Electronic Resources Management

• Shelving, Filing, and/or Inventory Material Handling

• Packing and Shipping Materials

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d. Data Services Includes data management services to support research. Tasks may include the following:

• Data Management

• Data Analysis and Data Visualization

• SQL, R, Python, and Other Programming

• Digital Library Support

• Digital Preservation

• Digitization Support Services

e. Public Services Includes services to provide reference, research, training, programs, and outreach. Tasks may include the following:

• Subject Matter Expertise

• Reference

• Research

• Virtual Reference

• Instruction and Training

• Outreach and Marketing

f. Technical Services Includes services to provide bibliographic control, physical processing, and the acquisition of collections. Tasks may include the following:

• Cataloging and Metadata (on-site)

• Digital Asset Management

• Physical Processing

• Taxonomy

• Indexing

• Acquisitions

C.3.3. Labor Categories and Qualifications for Library Support Services

The contractor must provide resources including staff who are qualified to perform in the labor categories designated in this section.

The responsibilities and qualifications cited for each category are basic and typical, and therefore not all inclusive. Additional labor categories may be added as appropriate to fulfill the contract requirements. For the purposes of this contract, personnel are classified into occupations based on their common responsibilities and qualifications.

Personnel with the same title may be classified in different categories based on their individual job duties, and individual task orders may use job titles other than those listed here.

Contractors will abide by the standard wage determinations for the labor categories that most closely match the position’s responsibilities according to Service Contract Act (SCA) requirements. While these positions will often fall under the 13047 LIBRARIAN through 13063 MEDIA SPECIALIST III categorizations, specialized requirements may change the categorization.

Individuals in any non-supervisory labor category may be assigned the responsibility to serve as a team leader.

Librarian Responsibilities:

• Provide guidance and access to information resources, both within the physical confines of the library and beyond the library through databases, telecommunications networks, and cooperative arrangements

• Perform tasks and duties of a professional nature and scope that require knowledge of library services, (for example, reference sources and methods; cataloging and classification systems; collection development, evaluation and materials selection; library automation systems; professional ethics and obligations)

Qualifications:

• Master’s Degree in Library/Information Science from an institution accredited by the American Library Association, or equivalent graduate degree, e.g., LL.B. or J.D., related to the position, or 2 full years of progressively higher level graduate education

• May require knowledge of a specialized subject or field of endeavor and completion of a course of study resulting in a bachelor’s degree in the specialized field

Examples of Position Titles:

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• Reference Librarian, Access Services Librarian, Technical Services Librarian, Cataloging Librarian, Electronic Resource Librarian, Government Documents Librarian, Law Librarian, Medical Librarian, Library Systems Librarian, Marketing and Outreach Librarian, Digital Services Librarian, Metadata Librarian

Library Project Manager Responsibilities:

• Supervise contractor library staff

• Plan, organize, and direct the development and execution of library programs, policies, and procedures

• Administrative activities concerned with budget and finance, personnel, plant and equipment, etc.

• Support other library tasks as needed (reference, interlibrary loan, etc.)

Qualifications:

• Master’s Degree in Library/Information Science from an institution accredited by the American Library Association

• 5 years of experience as a project manager or supervisor in a library environment

Examples of Position Titles:

• Project Manager, Program Manager, Library Director, Library Administrator

Technical Information Specialist Responsibilities:

• Direct, administer, develop, coordinate, and perform professional level work involved in processing, managing, and transmitting scientific, technical, or other specialized information. Includes data management services

• Visualize, interpret, and report data findings Qualifications:

• Master’s Degree in Library/Information Science from an institution accredited by the American Library Association, with a bachelor’s degree in subject specialty, plus 1 year of experience providing technical information services

• Possesses a broad knowledge of one or more professional, scientific, or technical disciplines or fields of interest needed to understand the significance and relationship of the concepts and ideas contained in the information area and a practical knowledge of documentation or library techniques

Examples of Position Titles:

• Technical Information Specialist (Subject Specialization), Technical Information Specialist (Data Services), Technical

Information Specialist (Informationist), Technical Information Specialist (Digital Services), Metadata Specialist, Taxonomist, Data Analyst

Library Technician Responsibilities:

• Provide technical support by performing a variety of tasks providing direct services to the public and/ or indirect technical services such as materials acquisition, copy cataloging, support of automated systems, or other similar work in support of library or related information programs and operations.

• Support the work of librarians or information specialists Qualifications:

• Practical knowledge of library techniques, methods, and procedures

• Associate’s degree from a recognized college or technical institute with 16 credits in library science or computer science, or 1 year of experience in libraries

• Basic knowledge of and some experience with word processing, electronic mail, spreadsheets, and other office automation products Examples of Position Titles:

• Library Technician, Library Assistant Library Clerk Responsibilities:

• Perform simple clerical tasks under the supervision of the Librarian or Library Technician

• Compile records, and sort, shelve, issue, and receive library materials such as books, electronic media, pictures, cards, slides and microfilm.

• Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title.

• Register patrons to permit them to borrow books, periodicals, and other library materials.

Qualifications:

• Ability to work with some direct supervision on clearly defined tasks that may be of medium complexity

• High school diploma or equivalent

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• Library Clerk, Shipping/Receiving Clerk, Inventory Clerk, Materials Handling Clerk Training Specialist Responsibilities:

• Produce and offer formalized ongoing training on specific topics, for example, data literacy, analysis, and visualization

• Deliver in-person and online training

Qualifications:

• Bachelor’s Degree in Information Technology/Information Systems/Knowledge Management/ Library Science or equivalent degree

• Experience with current social media tools and collaborative technologies

• Experience conducting training for collaborative tools and developing training content

Examples of Position Titles:

• Curriculum Specialist, Training Specialist, Curriculum Developer, Outreach Librarian

Library Systems Manager Responsibilities:

• Installation of hardware, software, systems upgrades, network accounts, network security, and web page design, interface and updates, planning and implementing long-range automation plan, period reports, and local system design documentation

• Coordinate changes to databases and other digital library systems, including transition between new systems

• Integrate new systems with existing library software and refine system performance and functionality

Qualifications:

• Master’s Degree in Library/Information Science from an institution accredited by the American Library Association or equivalent degree

• BA/BS in an information or computer science related field or 2 years’ experience in web development, programming, or other related technologies

• Experience with one or more common programming languages

Examples of Position Titles:

• Library Systems Manager, Library Systems Administrator, Integrated Library Systems Administrator

Archivist Responsibilities:

• Appraise, edit, and direct safekeeping of permanent records and historically valuable documents

• Participate in research activities based on archival materials

• Restore, maintain, or prepare objects in collections for storage, research, or exhibit

Qualifications:

• Certification from the Academy of Certified Archivists or Master’s Degree in Library/Information Science from an institution accredited by the American Library Association or completion of a certification program offered by an institution following the guidelines of the Society of American Archivists preferred; Degree in related field

• Familiarity with preservation standards for different material types

• 2 years’ experience in a field related to archives or the particular subject matter of the archive

Examples of Position Titles:

• Archivist, Film Archivist, Historical Records Administrator

Archives Technician Responsibilities:

• Review records that have a preliminary inventory and alignment with the agency’s retention schedule

• Identify and document records that are eligible/not eligible for destruction and prepare them for transfer to records center or archives Qualifications:

• Knowledge of records management policies and practices, including records classification and retention schedules

• 1 year experience with document and records management or archives

• BA/BS from an accredited institution

Examples of Position Titles:

• Archives Technician, Archives Specialist, Records Specialist, Records Technician

Cataloger Responsibilities:

• Perform original and copy cataloging of library materials in all formats

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• Implement authority control measures to maintain consistency in names, subject headings, and other controlled vocabularies used in the catalog.

• Collaborate with colleagues on improving cataloging processes and procedures Qualifications:

• Master’s Degree in Library/Information Science from an institution accredited by the American Library Association or equivalent degree

• Knowledge of cataloging standards, including but not limited to RDA, Library of Congress Subject Headings, Library of Congress Classification and Dewey Decimal Classification, and MARC 21

• Cataloging Librarian, Copy Cataloger, Metadata Librarian

C.4. LOT 2 – Off-Site Technical Services

C.4.1. Scope The contractor shall provide the off-site technical services described in this section.

C.4.2. Cataloging Services. The contractor shall provide cataloging services for library materials. Cataloging entails creating and/or editing bibliographic records according to standard rules and guidelines, to include a description, subject analysis, and classification of an item. Cataloging also may include encoding records in electronic form according to standard guidelines and entering records into local and cooperative databases.

At a minimum, the contractor shall have the capability to provide records using the following rules, guidelines, and encoding format:

• Description: RDA: Resource Description and Access

• Subject Analysis: Library of Congress Subject Headings

• Classification: Library of Congress Classification and Dewey Decimal Classification

• Encoding protocol: MARC 21

Individual orders may require other cataloging schemas, rules, vocabularies, data formats, and protocols.

C.4.3. Metadata Services. The contractor shall provide data to facilitate and support discovery of and access to library content in any format, but typically for digital materials. Metadata may be created manually or automatically using software.

Types of metadata customers may require include but are not limited to the following:

• Descriptive metadata: describes a resource, its content, its identifying characteristics for purposes such as discovery and identification

• Structural metadata: describes how the pieces of a single resource fit together and how an object exists in relationship to other objects

• Administrative metadata: provides information to help manage a resource, such as when and how it was created, file type and other technical information, and who can access it. There are several subsets of administrative data; two that sometimes are listed as separate metadata types are:

• Technical metadata: technical details about the object and its instantiation such as its file format, file size, and how to open, access and use it

• Rights management metadata: intellectual property rights and use information

• Preservation metadata: information needed to archive and preserve a resource, including actions taken on an object in order to ensure it longevity and viability

C.4.4. Physical Processing Services. The contractor shall prepare tangible library materials for placement and use within library collections. Physical processing tasks include but are not limited to the following:

• Apply accession numbers

• Apply property stamps

• Create circulation cards

• Affix pockets for circulation cards and accompanying material

• Apply protective plastic covers, laminates, or cases

• Generate and affix barcode labels

• Generate and affix spine labels/call numbers

• Apply detection strips or slips

Document Number: LCFDL26R0012 Page 12 of 62

• Apply label protectors

• Remove fasteners

C.5 SUBCONTRACTING

No subcontracting shall be permitted without the approval of the FEDLINK Contracting Officer in writing.

C.6. CONTRACT PERFORMANCE

Specific requirements, delivery schedules, and reporting requirements will be identified in individual task orders. The contractor shall provide program management and oversight of this contract and all task orders issued hereunder to include:

• Quality control of services and deliverables

• Project planning, implementation, and reporting

• Detailed invoicing with itemized prices

• Regular meetings with the Contracting Officer’s Representative (COR) and other customer staff members

• Management of contractor on-boarding and exiting processes based on government procedures, including any required background investigations

C.7. STAFFING, KEY PERSONNEL, AND TASK ORDER MANAGEMENT

C.7.1. Staffing The Contractor shall be responsible for providing staff in sufficient quantity to perform the work under this contract.

The Contractor shall provide only those personnel who are fully qualified, trained, experienced, and competent in their respective field(s) to perform the assigned work. No trainee and/or apprentice shall be assigned without the prior approval of the CO. The Contractor shall be responsible for continuously monitoring, managing, and controlling the work of its employees, and shall make its best efforts to retain staff members who have gained experience on this contract, and to minimize staff turnover.

C.7.1.1. The Government reserves the right to require the Contractor to reassign from this contract any Contractor employee whose conduct is unsuitable, such as to cause reckless endangerment or otherwise jeopardize the safety of others in the workplace, or whose continued use under the contract is deemed contrary to the best interested of the Government.

C.7.2. Key Personnel

All key personnel must be approved by the Government contracting officer. Should a key personnel change occur, the Contractor shall find a suitable replacement within 30 days that is acceptable to customer. No diversion or substitution shall be made by the Contractor without written consent of the Contracting Officer; provided, that the Contracting Officer may ratify a diversion or substitution in writing and that ratification shall constitute the consent of the Contracting Officer required by this clause.

C.7.2.1 Contract Manager (CM)

The contractor shall provide a Contract Manager (CM) that shall be responsible for overall administration of this contract and associated task orders. The name of this person and an alternate who shall act for the contractor when the CM is absent shall be designated in writing to the Contracting Officer. The CM and the alternate shall be designated as key personnel in accordance with Library clause LC52.237-1.

The CM shall be trained and knowledgeable in all areas of work defined in the contract, and be familiar with Government regulations, policies, procedures and terminology to ensure effective oversight and management of contractor staff.

The CM shall possess the ability to effectively manage both the contractor employees and the Government provided workload without specific direction from the Government COR. For any matters/issues that arise during performance of the contract, the CM shall be accountable to the Contracting Officer, COR, and Government Program Manager. Additional key personnel may be identified on individual task orders.

The contractor’s employees shall receive direction from the contractor CM, based on instruction and feedback from the Government COR. The CM shall assist the Government COR, provide recommendations to Government management, and inform Government management of potential problems.

C.7.3. TASK ORDER MANAGEMENT

C.7.3.1 Task Order Manager (TOM)

Document Number: LCFDL26R0012 Page 13 of 62

A Task Order Manager shall be identified for each award resulting from this IDIQ. The TOM shall be responsible for task order management and familiar with all terms of the IDIQ and the task order. The TOM shall be trained and knowledgeable in the areas of work defined in the specific task order. The TOM is the direct supervisor and first point of contact for all contract staff, monitoring attendance and work performance, validating work hours, and communicating regularly with the TPOC and FEDLINK COR on relevant task orders.

The Task Order Manager will be evaluated and assigned at the individual task order level.

C.7.3.2. The Contractor shall ensure that there is no degradation of service during those times of equipment or vehicle malfunction, and shall maintain uninterrupted performance of all services specified in this contract.

C.8. GOVERNMENT FURNISHED RESOURCES

The Library will identify Government Furnished Property and/or information (GFP/GFI) in individual task orders. Unless otherwise stated in the task order, all GFP/GFI shall be returned to the Government upon conclusion of the task orders.

Section D - Packaging and Marking

LC52.211-1 Deliveries (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of clause)

LC52.231-1 Payment of Postage Fees (May 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

Packaging & Marking

All physical deliverables required under this contract will be delivered in accordance with standard commercial practices and will be marked with the LC/FEDLINK contract number and the task order number.

Deliverables and other documents may also be submitted electronically.

Section E - Inspection and Acceptance

Inspection & Acceptance

E.1. Inspection and Acceptance will be conducted by FEDLINK agency POCs in accordance with FAR 52.212-4 Contract Terms and Conditions – Commercial Items (JAN 2017), unless otherwise specified in a task order. See Section E.2.

E.2. CONTRACTOR QUALITY ASSURANCE AND REVIEW

Individual task orders may include additional terms for Inspection and Acceptance.

Document Number: LCFDL26R0012 Page 14 of 62

Section F - Deliveries or Performance

PERIOD OF PERFORMANCE

ITEM START END

0001 05/01/2026 04/30/2031

Deliveries or Performance Deliveries or Performance

F.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE. The following solicitation and/or contract clauses pertinent to this section are hereby incorporated by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NUMBER DATE TILE

52.242-15 AUG 1989 STOP-WORK ORDER

52.242.17 APR 1984 GOVERNMENT DELAY OF WORK

52.247-34 NOV 1991 F.O.B. DESTINATION

F.2. PLACE OF PERFORMANCE

Lot 1 tasks to be performed under this contract will be performed at the federal facility or location indicated by address on the individual task orders. Telework may also be permitted in the event of inclement weather, federal government shutdown, or otherreasons as defined on the individual task orders. Lot 2 tasks to be performed under this contract shall be performed at the contractor’s facility.

Contractor staff may be required to report on-site to obtain badges or other government-furnished property necessary for performanceunder this contract.

F.3. PLACE OF DELIVERY

The place of delivery is F.O.B. destination in accordance with FAR 52.247-34 (Nov 1991) unless the Customer agrees to an alternate arrangement. All deliveries will be made to the agency as specified in each Order.

Section G - Contract Administration Data

LC52.201-3 Contract Administration (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Catherine J. Campbell

Address: The Library of Congress, Contracts and Grants Directorate, 101 Independence Ave., S.E.

Washington D.C. 20540-9414

Phone: 202-707-1924

Email: catcampbell@loc.gov

Library Contract Specialist: Katie Bowen mailto:catcampbell@loc.gov

Document Number: LCFDL26R0012 Page 15 of 62

Address: The Library of Congress, Contracts and Grants Directorate, 101 Independence Ave., S.E.

Washington D.C. 20540-9414

Email: katbowen@loc.gov

Library Contracting Officer Representative: TBD

Address: TBD

Phone: TBD

Email: TBD

Contractor Contract Administrator: TBD

Address: TBD

Phone: TBD

Email: TBD

LC52.232-1 Library of Congress Invoice Instructions (Oct 2016)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippgroup@bos.frb.org or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

Contract Administration Data

G.1. CUSTOMER USE OF FEDLINK CONTRACTS

LC/FEDLINK provides both contracting and accounting support to federal agencies and organizations authorized to use federal sources of supply. Together, these agencies and organizations are referred to herein as “Customers.” Even though these other agencies and organizations are defined as “Customers”, the Library of Congress and Contractor shall be the parties to any contracts or agreements resulting from the solicitation. The Library of Congress retains the right to exercise any right or claim any obligation owed to a Customer.

G.1.2. FEDLINK Transfer Pay Service

LC/FEDLINK offers only the Transfer Pay option for Library Support Services. Under the Transfer Pay option, a Customer enters into an Interagency Agreement (IAA) with LC/FEDLINK for goods or services. Then, a FEDLINK Contracting Officer issues an order or awards a contract to a Contractor for the goods and/or services that the Customer requested. After receiving the order or mailto:katbowen@loc.gov mailto:ippgroup@bos.frb.org

Document Number: LCFDL26R0012 Page 16 of 62 contract, the Contractor provides the goods and/or services to the Customer and then submits invoices to LC/FEDLINK COR for review and to confirm that all work has been accepted. Once authorized by the FEDLINK COR, Contractor may submit invoices for payment via IPP. LC/ FEDLINK reviews the invoices, rejects improper ones, and pays acceptable ones. Under the Transfer Pay option, the Library of Congress and Contractor shall be the parties to all orders.

G.2. TRANSFER PROCEDURES AND REQUIREMENTS

G.2.1. Initiating Transfer Pay Service.

a. FEDLINK Order. The Contractor will begin service for or provide goods to a Customer upon receipt of an order issued by the Library of Congress pursuant to the terms of this contract. The Contractor will not begin or renew any service for any FEDLINK Customer unless and until the Contractor has received a valid order for that Customer for the goods or services. The Contractor will not provide products/services to the Customer in excess of the amount indicated on the order. The Government is not liable for products or services provided which exceed the order amount. Contractors will invoice only for supplies delivered or services performed in accordance with a properly issued order.

b. Order Acceptance and Notification. Upon receiving the task order, the Contractor will contact the Customer immediately to begin service. If the Contractor questions an order or cannot accept an order, the Contractor will notify the Contracting Officer and the Contract Specialist identified on the task order within ten (10) days of receipt via email to the CO, the COR, and LC/ FEDLINK Contracts at fedlinkcontracts@loc.gov. Performance under any FEDLINK order constitutes Contractor’s acceptance of all contract terms and conditions. The Contractor will inform FEDLINK Fiscal Operations (FFO) in writing of any account identification or user identification the Contractor has assigned to the Customer within thirty (30) days of receipt of task orders from LC/FEDLINK.

Customer Identification. FEDLINK assigns a unique four-character FEDLINK ID to each Transfer Pay Customer. After receiving the task order, all Contractor correspondence and oral communications with FEDLINK regarding Customers will identify the Customer by the FEDLINK ID and Order number for the Customer as indicated on the task order. The Contractor may also assign its own account numbers, user IDs or other identifiers to Customers, but may only use such identifiers in addition to and not instead of the FEDLINK ID.

G.3. FEDLINK INVOICE INSTRUCTIONS

An invoice is the contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

The contractor will invoice only for the amount of supplies delivered or services performed. The contractor will prepare invoices and submit them to the payment address identified on the order. All proper invoices (except summary invoices) and all detailed usage reports will include the information specified below and be formatted as specified below. Invoices that do not meet these specifications are defective. The payment office will reject them and return them to the contractor without payment. Invoices for products/services that exceed the funding level authorized on the order will be rejected for insufficient funds and returned to the contractor without payment. The contractor will promptly resubmit the invoice when the condition(s) causing the rejection have been corrected.

All inquiries relating to FEDLINK contractor payments should be directed to:

The Library of Congress FEDLINK Fiscal Operations ATTN: Invoice Processing Room LA-220 101 Independence Ave., SE Washington, D.C. 20540-4935 Telephone: (202) 707-4961 Email:FEDLINKInvoices@loc.gov

Discrepancies in pricing or terms and conditions of the contract or task order should be directed to the LC/FEDLINK Contracting Officer.

G.3.1. Invoice Information Invoice Data Elements.

The contractor shall supply the following information on all invoices:

1. Contractor information:

• Name and address of the contractor.

• Name and address of the contractor official to whom payment is to be sent via Electronic Funds Transfer (EFT) (will be the same as designated in the Contract).

mailto:fedlinkcontracts@loc.gov mailto:FEDLINKInvoices@loc.gov

Document Number: LCFDL26R0012 Page 17 of 62

2. Contractor’s invoice number. The invoice number shall uniquely identify the invoice. Any invoice with a number which duplicates another invoice’s number is defective and will be rejected.

3. Invoice date in mm/dd/yyyy format. (Note: invoice date shall not be before the Order Date)

4. Government agency identification:

• FEDLINK ID

• Name and address

• FEDLINK contract/order number

5. Order information:

• Contract line item number(s) (CLIN)

• Description, quantity, unit, unit price, and extended price of deliverables.

• Any prompt payment discount.

• Order date and the date of the order in mm/dd/yyyy format. The order date is the the task order's effective date.

G.3.2. Invoice Submission

(a) Electronic Invoicing. Invoices shall be submitted in the Invoice Processing Platform (IPP) athttps://www.ipp.fms.treas.gov/. For assistance with IPP, please contact IPP support athttps://www.ipp.gov/.

(b) Accepted Deliverables. All invoices for all task orders issued under this contract shall only be submitted for products and services accepted in writing.

(c) Copy for Prior Approval. Before submitting an invoice in IPP for payment, the contractor shall send a copy of the invoice and supporting documents (see (e) below) via email to the COR and Government Project Manager. After the COR approves the invoice, the contractor shall submit the invoice in IPP.

(d) Schedule. The contractor shall invoice FEDLINK on a regular basis, after acceptance of delivered work and approval of the invoice copy.

(e) Format. Invoices shall be in PDF format. Invoices shall be accompanied by supporting documents, including the government acceptance report and details of the deliverables.

G.3.3.