Laundry Room Equipment and Repair RFQ 2025.01.17.docx

Laundry Room Equipment and Repair

RFQ 2025.01.17

Gina Picinic, Purchasing Specialist Email: picinic@habcnj.org Number: 551-235-8978

TABLE OF CONTENTS

DESCRIPTION OF WORK …....……..………………………………………………………………….. 3

ESTIMATES ……………………………………………………………………………………... 3

HOURS OF WORK ……………………………………………………………………………

RESPONSE TIME ……………………………………………………………………………..… 3

WARRENTY ……………………………………………………………………………………... 3

PREVAILING WAGE …………………………………………………………………………………….. 3

PAYMENT ………………………………………………………………………….……………. 4

PRICE QUOTE FORM ………………………………………………………………………………

PRICE QUOTE SHEET ……………………………………………………………………………..…

ADDITIONAL NOTES……………………………………………………………………..……. 5

DESCRIPTION OF WORK

Contractors are required to provide laundry room equipment repairs as needed to all locations owned by and/or managed by the Housing Authority of Bergen County and Housing Development Corporation of Bergen County. Laundry room equipment repairs for washer and dryer machines will vary and be on an as needed basis.

ESTIMATES

When the Authority requires the contractor to submit a service estimate, it shall be submitted free of charge and must be valid for thirty (30) days from date of issuance.

HOURS OF WORK

Regular hours are defined as Monday – Friday 8:00 a.m. to 4:30 p.m.

Emergency Service: Requires the contractor to be on-site within three (3) hours of notification by a representative of the Authority. This service will be conducted any hour of the day or night as required.

RESPONSE TIME

Contractor shall report to a service call at any of the HABC/HDC locations within three (3) days of service call. This excludes emergency service.

Emergency Response time:

The contractor must report a service call at any of the HABC/HDC locations within three (3) hours of being called regardless of the time, day or night.

WARRANTY

All parts provided and installed by the contractor as a result of a service call must be covered by the manufacturer’s warranty.

If a part is provided by the Authority to complete a service call, the warranty of the part will be the responsibility of the Authority.

PREVAILING WAGE RATES & CERTIFIED PAYROLL REPORTING

In addition, every contractor and subcontractor is required to submit a copy of their weekly payroll records to the Authority (upon request).

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PAYMENT

A Vendor must submit one monthly invoice via email to accountspayable@habcnj.org. Payment will only be made to the Contractor after services are rendered according to the scope of work indicated on a Purchase Order has been completed and accepted as satisfactory by the Housing Authority. In order to receive payment, the Contractor shall submit the invoice with the signed copy of the Purchase Order to the Finance Department at:

Housing Authority of Bergen County One Bergen County Plaza, Floor 2 Hackensack, New Jersey 07601 Attention: Accounts Payable

· The copy of the service slip and/or invoice must bear the purchase order number to ensure prompt payment. The Vendor’s failure to include the correct purchase order number may cause a delay in payment. Furthermore, invoices may not be paid until an inspection has occurred and services accepted.

· Invoices must include an accurate description of the work for which the invoice is being submitted, the invoice date, the period covered, the amount of fees due to the Vendor, and the original signature of the Vendor’s owner, manager and/or authorized signer.

· ** Certified Payroll MUST accompany every invoice. **

If said invoice is received by the Finance Department by the first Friday of the month, the Contractor will receive payment by the end of the month, provided that all required documentation was provided to and accepted by the Housing Authority.

PRICE QUOTE FORM

From:

Name of Proposer

Company Name

Address

Tele # ___________________________________ Email: ___________________________________________

The undersigned, having familiarized themselves with the Specifications RFQ 2025.01.17, propose the following rates to perform Contract:

Signature: X ________________________________________________________________________________________

LAUNDRY ROOM EQUIPMENT REPAIRS PRICE QUOTE SHEET (YEAR 2025)

Labor charges:

Charges after the initial hour

2nd Technician Fee (if applicable)

PRICING:

Please include your hourly labor rate and service call pricing below for your general services.

NOTE: HOURLY RATES SHALL REMAIN IN EFFECT FOR A PERIOD OF ONE (1) YEAR

Service Call Charge:

Hourly Rate:

Additional information to take into consideration. Please specify below.

Material to be furnished by Contractor if and when requested by the Authority shall be at Contractor’s actual cost plus _______________ % markup (not to exceed 10%).

***Extra work, a cost estimate shall be provided to and approved by designated personnel of the HABC/HDC Department prior to performing any and all repairs and/or replacements. ***

ADDITIONAL NOTES

If pricing provided on RFQ 2025.01.17 is not applicable to your company, please include other pricing information that the Housing Authority of Bergen County/Housing Development Corporation should consider in the below spaces provided. If additional space is needed, please utilize supplementary sheets of paper.

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