Large_Machine_Mowing_Spreadsheet_Example.xlsx

This is a Large Machine Mowing Spreadsheet for Collier County, Florida, prepared by the Road and Stormwater Maintenance Division in conjunction with the County's Procurement Services Division for Invitation to Bid 26-8620. The County seeks qualified contractors to provide large machine mowing services throughout Collier County on roadway medians, side rights-of-way, retention ponds, pond sites, swales, canals, and other county-maintained properties. The spreadsheet details 1,096.90 total acres across multiple service areas, including sites in Desoto Boulevard, Everglades Boulevard, Wilson Boulevard, Golden Gate Boulevard, White Boulevard, Weber Boulevard, county roads (CR 846, CR 850, CR 92, etc.), and various neighborhoods and communities throughout the county. Services are to be provided on both bi-monthly and 30-day rural cycles, with work assignments issued via mowing spreadsheets for each cycle. The contract term is three years with two one-year renewal options. Bids must be submitted electronically through the County's bidding platform at https://procurement.opengov.com/portal/collier-county-fl by April 13, 2026, with pricing remaining firm for 180 calendar days from bid opening. Award will be made to the lowest responsive and responsible bidder offering the best value, with the County intending to identify Primary, Secondary, and Tertiary awardees to ensure service continuity.

All mowing unit prices must be provided on a per-acre basis and include labor, equipment, materials, supervision, fuel, weed removal, edging, trimming, blowing, litter and debris removal, slope mowing as applicable, and required traffic control measures. Qualified bidders must possess valid Maintenance of Traffic (MOT) or Temporary Traffic Control (TTC) Intermediate Level Certification and a Florida Department of Agriculture and Consumer Services (FDACS) Certified Commercial Pesticide Applicator License if using herbicides. Contractors must be enrolled in E-Verify, maintain proper Florida business licensing, and comply with all applicable federal, state, and local laws including OSHA standards. Historical spending data indicates annual expenditures of approximately $252,133.64 in FY 2022, $239,286.10 in FY 2023, $262,794.45 in FY 2024, and $351,391.07 in FY 2025, though the County notes these figures may not be indicative of future purchasing patterns. No set-aside designations for disadvantaged enterprises are included; however, vendors may certify local business status under Section Sixteen of the Collier County Procurement Ordinance if they maintain a physical business address within Collier County and possess a current local Business Tax Receipt. Contractors must comply with comprehensive insurance requirements, including Worker's Compensation, Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and Employer's Liability coverage with Collier County named as additional insured. Bid bonds equal to 5% of the cost proposal are required for projects potentially exceeding $200,000, and Performance and Payment Bonds for 100% of the contract award amount are required upon award. Payment will be processed in accordance with Florida's Local Government Prompt Payment Act upon invoice approval by the County's Contract Administrative Agent.