LaFayette Projects RFQ (RLR Edit).docx

CITY OF LAFAYETTE, GEORGIA

MAYOR AND COUNCIL

REQUEST FOR QUALIFICATIONS

FOR

CITY OF LAFAYETTE PROJECTS

Date of RFQ Released – 10/23/2024

GENERAL

The City of LaFayette, Georgia, (“City”) is seeking Qualifications from qualified and experienced engineering firms to assist with design and implementation of various projects within the city limits. This Request for Qualifications (“RFQ”) seeks to identify a qualified team that can deliver these services to the City in an independent, professional, and comprehensive manner. Responding firms should have a strong record in successfully assisting local governments with projects such as city parks, streetscaping, greenway trails, sidewalks and transportation planning. Responding firms should also have experience in working on Federally Assisted Projects.

SCOPE OF WORK

The City is soliciting submissions requesting the following services to be performed by an engineering firm to include (but not limited to) concept report preparation and validation, utility plans, preparation of displays for public meetings, surveys and mapping, preliminary construction plans, final right-of-way plans (including staking of right-of-way), erosion control plans, structural plans, permit assistance, final construction plans and traffic studies for various projects.

RESPONSE FORMAT

All responding firms shall submit an original, four (4) copies and (1) digital copy of their qualifications that include the following information and documents in this order:

Cover Table of Contents Qualifications

· A brief history and overview of the firm and its general areas of practice. Please include the number of years the firm has been in existence and the firm’s specific experience with Federally Assisted Projects.

· Firm’s experience providing engineering services to local governments in the State of Georgia. Extra consideration will be given to firms that demonstrate successful completion of past city parks, greenway trails, streetscaping and traffic safety projects. List contact names and contact information for each reference.

· Resumés of key personnel that will be working with the City, if selected, including their qualifications and relevant experience.

Scope and Methodology

· Methodology and approach for engineering services.

· Scope and level of service proposed.

· Organizational chart which identifies the project manager, key team leaders, support personnel, and reporting structure.

Ability to Complete the Project

· Statement of current workload and availability for providing services.

· Statement of the firm’s financial strength. (Please provide suitable documentation to establish financial stability. Acceptable documentation includes audited or reviewed financial statements, partnership or corporation tax returns, bank or financial institution commitments, or other verifiable information demonstrating financial stability.)

· Statement concerning any previous projects that the firm was unable to complete, unable to complete in a timely manner, or unable to complete as budgeted in the last ten years.

· Statement of any previous, existing, or pending litigation involving the firm.

Budget and Fees

· Rate Schedule for Design and Construction Administration Services.

· Other information regarding the firm’s approach to establishing project cost.

Additional

· Proof that the firm is authorized to do business in the State of Georgia. The firm MUST have all the necessary, valid and current licenses to do business in the State of Georgia as issued by the respective State Boards and Government Agencies responsible for regulating and licensing the services to be provided and performed.

· In an Appendix, please provide any other pertinent information you believe will assist the City in assessing the capability of your firm to undertake the project (i.e. letters of recommendation, certifications, or awards, etc.). Please limit the Appendix to no more than 10 additional pages.

EVALUATION CRITERIA

The City will, at its sole discretion, select the most qualified firm(s) for each project, based on evaluation of the following criteria:

· Relevance and amount of previous experience with city parks, greenway trails, streetscaping and traffic safety (20%)

· Relevance and amount of previous experience with Federally Assisted Projects. (15%)

· Methodology and approach. (25%)

· Scope and level of services. (20%)

· Demonstrated capacity to complete assignments and manage complex projects. (10%)

· Cost effectiveness of proposed remuneration schedule. (10%)

GENERAL TERMS AND CONDITIONS

There are no expressed or implied obligations for the City to reimburse responding firms for any expenses incurred in preparing qualifications in response to this RFQ.

The City reserves the right to request clarifications regarding information submitted as well as request additional information from one or more firms submitting qualifications.

Ownership of all data, materials, and documentation prepared for and submitted in response to this RFQ will belong exclusively to the City of LaFayette and will be considered a public record and subject to public inspection in accordance with the Georgia Open Record Act, O.C.G.A. 50-18-70 et seq. unless otherwise provided by law.

The City reserves the right to reject any or all submitted qualifications, extend the deadline for submission of qualifications, and call for new qualifications. The City reserves the right to accept, reject, and/or negotiate any and all proposals or parts of proposals deemed by the City Council to be in the best interest of citizens of the City.

Any contract between the City and the successful responding firm will be on a form approved by the City.

By submitting their qualifications, the responding firm certifies that it has fully read and understands this RFQ and has full knowledge of the nature, scope, quantity, and quality of the work to be performed; the detailed requirements of the services to be provided and the conditions under which the services are to be performed. Failure to do so will not relieve the successful responding company of its obligation to enter into a contract and to completely perform the contract in strict accordance with this RFQ.

This RFQ and any resulting contract shall be governed in all respects by the laws of the State of Georgia and the successful responding firm shall comply with all applicable federal, state, and local laws and regulations.

By submitting qualifications, all responding firms certify that their responses are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other person or party in connection with their submitted qualifications, and that they have not conferred with any City employee having official responsibility for this transaction of any payment, loan, subscription, advance, deposit of money, services, or anything of value of more than nominal value, present or promise, unless consideration of substantially equal or greater value was exchanged.

The responding firms specifically certify that by submitting their qualifications that they are not in violation of O.C.G.A. §§ 16-10-2 and 16-10-22 for acts of bribery, and/or conspiracy in restraint of free and open competition in transactions with state or political subdivisions.

By submitting their qualifications, all responding firms certify that they are not currently debarred from submitting bids or proposals on contracts by any agency of the State of Georgia and the federal government, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the State of Georgia or the federal government.

INQUIRIES ABOUT THIS RFQ

All inquiries and questions regarding this RFQ shall be in writing and directed to:

David Hamilton, City Manager dhamilton@lafga.org The deadline for submission of any questions is Monday, November 18th, 2024, at 3:00 p.m. and no questions will be answered until after the deadline has elapsed. Do not call or email any employee or elected official seeking answers to questions. If a person or entity violates the prohibition against calling or emailing with questions, the City reserves the right to immediately remove said person or entity from consideration. Questions and answers will be distributed to all interested parties through a formal written addendum to the RFQ prior to the submittal deadline. All addendums will be posted on the state procurement website.

QUALIFICATIONS SUBMITTAL

Qualifications are due no later than 3:00 p.m. on Monday, December 2nd, 2024. An original, four (4) copies and (1) digital copy of the submitted qualification must be enclosed in a sealed envelope clearly marked, “Qualifications for City of LaFayette Project.” All submitted qualifications must be delivered to the City of LaFayette City Hall; Attn: David Hamilton, City Manager; 207 S Duke Street; LaFayette, GA 30728 by the deadline date and time. A representative of the City of LaFayette government will publicly read the names of the firms submitting qualifications at 3:05 p.m. on Monday, December 2nd, 2024. Any submitted qualifications received after the deadline date and time will be returned unopened. Incomplete qualifications may not be considered if the omissions are determined to be significant.

OTHER INFORMATION

The City also abides by the following laws as they pertain to Federally Assisted Projects: Title VI of the Civil Rights Act of 1964; Section 109 of the HCD Act of 1974, Title 1; Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968.