L2505_Amendment_1.pdf

Agreement No.: L2505 Amendment No.: 1

Rev. 5/7/2024

AMENDMENT NO. 1

TO AGREEMENT NO. L2505

BETWEEN

FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

AND

CITY OF GREEN COVE SPRINGS

This Amendment to Agreement No. L2505 (Agreement) is made by and between the Department of Environmental Protection (Department), an agency of the State of Florida, and the City of Green Cove Springs, 321 Walnut Street, Green Cove Springs, Florida 32043 (Grantee), on the date last signed below.

WHEREAS, the Department entered into the Agreement with the Grantee for the design, engineering, and permitting for the St. Johns River trail project effective January 28, 2026;

WHEREAS, the parties wish to amend the Agreement, as set forth herein, to move the requirement to submit a boundary survey and the results of a title search and opinion from Project Work Plan, Task 1, to Project Work Plan, Task 2.

NOW THEREFORE, the parties agree as follows:

1) Standard Grant Agreement, Paragraph 3, Agreement Begin Date, is hereby revised to July 1, 2025.

2) Attachment 3, Project Work Plan, is hereby deleted in its entirety and replaced with Attachment 3-A, Revised Project Work Plan, as attached to this Amendment and hereby incorporated into the Agreement. All references in the Agreement to Attachment 3 shall hereinafter refer to Attachment 3-A, Revised Project Work Plan.

3) Attachment 6, Program-Specific Requirements, is hereby deleted in its entirety and replaced with Attachment 6-A, Revised Program-Specific Requirements, as attached to this Amendment and hereby incorporated into the Agreement.

All references in the Agreement to Attachment 6 shall hereinafter refer to Attachment 6-A, Revised Program-Specific Requirements.

4) All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistencies may appear between the Agreement and this Amendment, the provisions of this Amendment shall control.

The parties agree to the terms and conditions of this Amendment and have duly authorized their respective representatives to sign it on the dates indicated below.

City of Green Cove Springs Florida Department of

Environmental Protection

By: ______________________________________

By: _______________________________________ Secretary or Designee

Date: _________________________ Date: _________________________

Agreement No.: L2505 Amendment No.: 1

Rev. 5/7/2024

LIST OF ATTACHMENTS/EXHIBITS INCLUDED AS PART OF THIS AMENDMENT:

Specify Type Letter/Number Description Attachment 3-A Revised Project Work Plan (2 pages) Attachment 6-A Revised Program-Specific Requirements (2 pages)

- REMAINDER OF PAGE INTENTIONALLY LEFT BLANK -

DEP Agreement No. L2505, Attachment 3-A, Page 1 of 2

ATTACHMENT 3-A

REVISED PROJECT WORK PLAN

LEGISLATIVE LINE ITEM PROJECT

Project Name: St. Johns River Trail Phase 1 Grantee Name: City of Green Cove Springs

Project # L2505 SUMMARY: City of Green Cove Springs (Grantee) received funding in the amount of $475,000.00 from the Florida Legislature through Specific Appropriation Line Item 1636A, General Revenue Fund, Fiscal Year (FY) 2025-2026, General Appropriations Act, for the purpose of design, engineering and permitting for the St. Johns River trail project. Authority for this Project is specified in Section 216.011, Florida Statutes (F.S.). Monitoring and auditing guidelines, as related to the Florida Single Audit Act are specified in the Florida Catalog of State Financial Assistance (CSFA). The specific CSFA number for this Project is 37.085.

All work must be completed in accordance with, and including but not limited to: the Agreement, local, state and federal laws, the approved Project plans, all required permits, and the Florida Building Code. Prior to the Department issuing a “Notice to Commence” to the Grantee, as specified in Attachment 6 of the Agreement, Program Specific Requirements, the Department must receive evidence of and have approved all Deliverables in Task 1. The Department shall designate the Project complete upon receipt and approval of all Deliverables.

For the purpose of this Agreement, the terms “Project Element” and “Project Task” are used interchangeably to mean an identified facility within the Project.

The Project is located at 106 St. Johns Ave., Green Cove Springs, FL, 32043

Project Completion: The Project Completion Date for this Agreement is April 30, 2028.

Budget: Reimbursement for allowable costs for the Project shall not exceed the maximum Grant Award amount outlined below. Grantee shall maintain an accounting system which meets generally accepted accounting principles and shall maintain financial records to properly account for funds. All final Project Costs shall be submitted to the Department with the payment request.

Maximum Grant Award Amount: $475,000.00

Required Grantee Match Amount: $0.00

Total Estimated Project Cost: $475,000.00

Match Ratio: 100:0

Scope of Work/Project Tasks Budget Deliverables Due Date Financial Consequences

PROJECT TASK 1

1.A. Commencement Certification (FRDAP Form DRP-108)1.

No Cost Deliverable

PROJECT DELIVERABLE 1

The Department will issue “Notice to Commence” upon receipt and approval of:

1.A. Commencement Certification (FRDAP FORM

DRP-108)

The Grantee may not proceed with development of the Project until Notice to Commence has been issued.

180 Calendar Days after Execution of

Agreement2

The Department shall terminate the Project Agreement if the required Deliverables are not submitted and approved by the Department.

DEP Agreement No. L2505, Attachment 3-A, Page 2 of 2

Project Task 2

Task 2.A. Development of Project Elements, which include:

A boundary survey, the results of a title search and the opinion; design, engineering and permitting for the St. Johns River trail project.

Task 2

$475,000.00

PROJECT DELIVERABLE 2

The Grantee may request reimbursement upon Department receipt and approval of:

2.A. Development of required Project Elements.

2.B. All applicable Project specific Completion documentation listed on Completion Documentation Checklist (FRDAP Form DRP-111) 1.

2.C. Final Legislative Line Item Status Report.

The Grantee may request reimbursement for allowable budgeted expenses and costs pursuant to the Agreement that are directly related to the successful development of the Project site.

Reimbursement shall not exceed the Grant Award Amount, less any reimbursement requested for in Deliverable 1, and shall be invoiced upon Project completion, in accordance with the Payment Request Schedule below. Ten percent (10%) of the Grant Award will be retained until the Project is designated complete by the Department.

Due 60 calendar days prior to the expiration of this Agreement which shall also be the

Project Completion Date

No reimbursement will be made for Deliverable(s) deemed unsatisfactory by the Department. Payment(s) will not be made for unsatisfactory or incomplete work. In addition, a Task may be terminated for Grantee’s failure to perform.

Project Task Performance Standard: The Department’s Grant Manager will review the Deliverables to verify compliance with the requirements for funding under the Agreement and approved plans. Upon review and written acceptance by the Department’s Grant Manager of all Deliverables under each Project Task, the Grantee may proceed with the payment request submittal.

Payment Request Schedule: Following Department approval of all Deliverables, the Grantee may submit a single payment request on Payment Request Summary Form (FRDAP Form DRP-115) 1, along with all required documentation as outlined in the Financial Reporting Procedures (FRDAP Form DRP-110) 1, as applicable, to support payment. A payment request submitted as part of the reimbursement process must correspond with the Cost Analysis and supporting documents provided under Project Tasks.

Endnotes:

1. Document is available at https://floridadep.gov/lands/land-and-recreation-grants/content/frdap-assistance and/or from the Land and Recreational Grants Section, State of Florida Department of Environmental Protection, 3900 Commonwealth Boulevard, MS# 585, Tallahassee, Florida, 32399-3000.

2. Project Agreement is subject to termination if Commencement documentations under Task 1 are not received and approved by the Department within 180 calendar days of the Project Agreement execution.

https://floridadep.gov/lands/land-and-recreation-grants/content/frdap-assistance

Attachment 6-A 1 of 2 Rev. 7.7.2026

STATE OF FLORIDA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

REVISED PROGRAM SPECIFIC REQUIREMENTS

LOCAL PARKS – LEGISLATIVE LINE ITEM PROJECT

ATTACHMENT 6-A

1. Project Submittal Forms.

Administrative Forms, Reimbursement Forms, and Guidelines referenced in this Agreement may be found at https://floridadep.gov/lands/land-and-recreation-grants/content/frdap-assistance, or by contacting the Department’s Grant Manager.

2. Notice to Commence.

Prior to commencement of the Project, the Grantee shall submit to the Department for approval the Commencement Certification; The Grantee may use the FRDAP Commencement Certification, DRP-108, available online and incorporated herein by reference, to satisfy this requirement. In addition, the Grantee shall submit a copy of any executed subcontracts to the Department.

Upon satisfactory approval by the Department, the Department will issue written “Notice to Commence” to the Grantee to commence the Project. The Grantee SHALL NOT proceed until the Department issues the “Notice to Commence.” The Grantee shall commence Task Performance within 180 days after the “Notice to Commence” is issued by the Department unless extended by the Department for good cause. Until the Department issues the “Notice to Commence,” the Department is not obligated to pay or reimburse Grantee for fees, costs, or general expenses of any kind that were incurred prior to the “Notice to Commence.”

3. Project Completion.

All work under this Agreement must be completed no later than 60 days before the expiration date of the Agreement, known as the “Project Completion Date.” The Department may require the Grantee to do additional work before designating the Project “complete.” If the Project has not been designated as complete by the Department by midnight of the Date of Expiration, the Project funds will revert to the revenue fund from which they were appropriated.

4. Project Completion Certification.

To certify completion, the Grantee will submit to the Department a Project Completion Certification and the following:

i. A boundary survey of the project site which includes a legal description and sketch of the site’s boundaries, displays known easements and encroachments, if any, by legally sufficient to identify the site, and must be signed and sealed by a professional surveyor and mapper licensed under provisions of Chapter 472, F.S.;

ii. The results of a title search and the opinion prepared by a member of the Florida Bar or licensed title insurer of the project area covering the thirty (30) year period prior to approval by the Department, which attest to a clear title owned by the grantee, with no liens, encumbrances or taxes held against the property or a copy of title insurance.

The Grantee may use the FRDAP Project Completion Certification, DRP-112, available online and incorporated herein by reference to satisfy this requirement. The Project must be designated complete prior to the Department releasing final reimbursement. The Department shall designate the Project complete upon receipt and approval of all deliverables and when the Project site is open and available for use by the public for outdoor recreation purposes. The Department will release the retainage when the Department approves the Completion Documentation. The final payment of the retained amount will be processed within thirty (30) days of the Project designated complete by the Department.

5. The following is added to paragraph 8, Attachment 1, Standard Terms and Conditions:

a. Project Costs. The Department will reimburse Project costs as provided herein. Project Costs shall be incurred between the effective date of the Agreement, and the Project Completion Date as set forth in the Project Completion Certification determined and identified herein. If the total cost of the Project exceeds the grant amount and the required match (if applicable), Grantee must pay the excess cost.

https://floridadep.gov/lands/land-and-recreation-grants/content/frdap-assistance

Attachment 6-A 2 of 2 Rev. 7.7.2026

6. The following replaces paragraph 10, Attachment 1, Standard Terms and Conditions:

Status Reports.

a. The Grantee must utilize the Legislative Line Item Status Report, available online and incorporated herein by reference, to describe the work performed during the reporting period, problems encountered, problem resolutions, schedule updates and proposed work for the next reporting period. The Project Status Reports must be submitted to the Department’s Grant Manager no later than January 20, April 20, July 20 and October 20. The Department's Grant Manager has thirty (30) calendar days to review the required reports and deliverables submitted by the Grantee.

7. Procurement Requirements for Grantee.

The Grantee must secure all goods and services for the Project according to its adopted procurement procedures.

8. Termination and Ineligibility.

In addition to the remedies provided elsewhere in this Agreement, if the Grantee fails to comply with the terms stated in this Agreement., the Department will terminate this Agreement and demand return of the legislative line item funding (including interest). Further, the Grantee agrees to ensure that all necessary permits are obtained prior to implementing any Grant Work Plan activity that may fall under applicable federal, state, or local laws.