L20250310-Amendment 0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

00002

SEE PAGE 2

National Institute of Health OD- Office of Research Facilities Building 13, Room 2E-47 9000 Rockville Pike Bethesda, MD 20892-5711

National Institute of Health OD- Office of Research Facilities Building 13, Room 2E-47 9000 Rockville Pike Bethesda, MD 20892-5711

L20250310

03/31/2025

03/12/2025

1 7

03/31/2025

L20250310-Amendment 0002

The purpose of this amendment is to answer the following RFI questions:

Q1. Filter Specifications: Can you clarify if the filters must be exactly as specified, or if equivalent filters are acceptable for the PALL and Flow Science systems?

A1. The PALL and Flow Science filters must be as per manufacturer recommendations.

Q2. Decontamination Procedures: Are there specific protocols for decontaminating the area before and after maintenance, or is that left to the contractor’s discretion?

A2. The contractor shall follow the manufacturer's recommendations and local laws for proper filter disposal.

Q3. Monitoring Frequency: Is there flexibility in the timing of the biannual differential pressure monitoring, or must it be completed on specific dates?

A3. From the SOW, “C.2.3 The Contractor shall set a twice-a-year schedule to monitor each unit’s differential pressure gauges. The schedule shall be given to the Project Officer/COTR or their approved representative within 15 days after the award and yearly.” The contractor has the flexibility to schedule the monitoring.

Q4. Emergency Procedures: In case of a filter emergency, what are the exact steps for notifying and receiving approval from the Project Officer?

A4. The COR will call the contractor's contact person for emergencies. Of the 15 years this requirement has been in place, the contractor was never called for an emergency.

Q5. Waste Disposal: Are there specific disposal methods or guidelines that need to be followed for the old filters, especially if they are hazardous?

A5. The contractor shall follow the manufacturer’s recommendations and local laws for disposal.

Q6. Personnel Qualifications: Can you provide examples of acceptable certifications or qualifications for the staff performing the work?

C.4.1 Supervisory and technical personnel shall have at least three years of experience maintaining and replacing bag in-bag-out filters. The Contractor shall be responsible for the selection, certification, assignment, supervision, management, and control of employees in the performance of this contract and shall comply with the general conduct of employees as referenced herein.

C.4.2 The Contractor shall maintain a current resume for each employee indicating their qualifications and experience relative to their position. The resume shall be made available to the COTR upon request. The Contractor shall not appoint persons to key positions without Government review and approval of their qualifications.

If local, state or federal laws require certification in certain subjects then the employees working on the systems must have the required certification.

Q7. Quality Assurance: Can you clarify what specific documents or formats are required for the Quality Assurance Plan and Safety Plan?

Below is an example of a safety plan outline.

1. Purpose

Outline safety procedures and protocols to prevent accidents, injuries, and environmental damage during grounds maintenance activities.

2. Scope

Applies to all personnel, contractors, and visitors involved in grounds maintenance on [specific location or federal property].

3. Responsibilities

Safety Officer: Ensure compliance with safety regulations, conduct training, and perform regular inspections.

Supervisors: Monitor team adherence to safety protocols and report incidents.

Workers: Follow all safety procedures and report hazards or injuries immediately.

Contractors: Adhere to this safety plan and any additional federal or state regulations.

4. Hazard Identification

Physical Hazards: Moving equipment, sharp tools, uneven terrain.

Chemical Hazards: Pesticides, herbicides, fuel, and lubricants.

Environmental Hazards: Extreme weather, wildlife, or natural disasters.

Ergonomic Hazards: Repetitive motions or heavy lifting.

5. Safety Procedures

1. Personal Protective Equipment (PPE):

o Wear appropriate PPE, including gloves, safety goggles, steel-toe boots, and hearing protection.

o High-visibility clothing must be worn in areas with vehicle traffic.

2. Equipment Safety:

o Inspect equipment (mowers, trimmers, vehicles) before use.

o Ensure proper training for operating machinery.

o Turn off and secure equipment when not in use.

3. Chemical Handling:

o Follow all label instructions for pesticides and herbicides.

o Store chemicals in a locked, ventilated area.

o Dispose of unused chemicals per federal and local regulations.

4. Worksite Safety:

o Establish designated areas for equipment storage and chemical handling.

o Set up barriers or signage to keep unauthorized personnel out of work areas.

o Monitor weather conditions and suspend operations during hazardous conditions.

5. Wildlife Encounters:

o Avoid contact with wildlife; report sightings of dangerous species to the appropriate authority.

o Use humane pest control methods as needed.

6. Emergency Procedures:

o Maintain first-aid kits at all worksites.

o Provide emergency contact numbers and reporting protocols for injuries or accidents.

o Identify safe zones and evacuation routes in case of severe weather or other emergencies.

6. Training

Conduct safety training sessions for all personnel before starting work.

Offer specialized training for hazardous equipment and chemical use.

Schedule refresher training annually.

7. Incident Reporting

Document all accidents, injuries, or near-misses.

Submit reports to the safety officer within 24 hours of an incident.

Review incidents to identify root causes and implement corrective actions.

8. Compliance and Monitoring

Conduct regular safety audits to ensure adherence to this plan.

Update the safety plan annually or as required by changes in regulations.

9. References

Occupational Safety and Health Administration (OSHA) standards.

Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA).

Federal Acquisition Regulation (FAR) safety requirements.

10. Appendix

Emergency Contact List

Site Map with Safety Zones

PPE Checklist

Equipment Inspection Log Template

Incident Report Form

Quality Assurance Plan as shown in attachment 5 of the SOW.

Attachment 5

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Bag- In, Bag-Out Contract

TAS

K

REQUIREME

NT

QUALITY

STANDAR

D

AQ

L

LOT TIMELINE

SS

STANDARD

METHODS

OF

EVALUATIO

N

1 Perform replacement of bag in, bag out filter services

Bag-in-bag-out filters service is completed, and systems are operational and maintain

1% Number of bag-in-bag-out filter replacemen ts at NC

Replacement of bag-in-bag-out filters in place, 5%

100% inspection, Random Sampling, Planned Sampling, Unscheduled Inspection, Validate the design operating air flow of the equipment

Customer Complaints

2 Reporting in a graphical format so the changes in the readings can be easily followed

Submission of legible clear and concise reports

1% Each Report four times a year

Receipt of report within 3 days of scheduled time to the Project Officer, 5%

100% inspection, Random Sampling, Planned Sampling

TAS

K

REQUIREME

NT

QUALITY

STANDAR

D

AQ

L

LOT

TIMELINE

SS

STANDARD

METHODS

OF

EVALUATIO

N

3 Perform Housekeeping Duties

Work areas left clean after replacement of the Bag- In, Bag-Out filters, any repairs or inspections that are completed

1% filter replacemen t, service calls and PM work

Four (4) hours after completion of all PM, and Routine work orders, 5%

100% inspection, Random Sampling, Planned Sampling, Unscheduled Inspection, Validate Customer Complaints