Kim_Morales_Response_Email_-_Not_Prevailing_Wage.pdf

This is an email correspondence between GCAP Services, Inc. labor compliance staff regarding a Request for Proposal (RFP) issued by the City of Santa Monica Police Department for Racial and Identity Profiling Act (RIPA) data analysis and reporting services. The City seeks comprehensive RIPA compliance services including data collection and analysis of disparities based on race, ethnicity, gender, sexual orientation, and disability; response time and efficiency studies; staffing and deployment recommendations; organizational structure assessment; and community stakeholder engagement. Key deliverables include three annual RIPA reports (for 2025, 2026, and 2027 data) in draft and final versions, Department of Justice-compliant data files, PowerPoint presentations, and presentations at community meetings and city council sessions. The question submission deadline is March 10, 2026, with proposal responses due March 26, 2026, at 3:00 p.m. The contract includes an initial two-year term with three optional one-year renewal periods exercisable at the City's sole discretion.

Proposers must demonstrate a minimum of 10 years of consulting experience with California municipalities and law enforcement agencies, with expertise in data collection and analysis and proven experience designing and publishing multiple RIPA reports for California law enforcement agencies within the past three years. Evaluation criteria include experience (25 points), cost (20 points), references (10 points), work plans and timelines (25 points), and quality of work and technical control (20 points). The procurement does not include prevailing wage requirements, as Kim Morales, Labor Compliance Analyst at GCAP Services, confirmed that the scope of work qualifies as professional services. Vendors must comply with the City's Living Wage Ordinance requiring a minimum wage of $22.50 per hour for contracts exceeding $54,200 and maintain comprehensive insurance coverage including Commercial General Liability, Automobile Liability, Workers' Compensation, and Professional Liability insurance. No specific budget range or award value is stated; proposers must submit detailed cost proposals with hourly fee schedules and reimbursable expenses for evaluation.