KH25-015 Preschool Curriculum.pdf

KH25-015

Request for Proposals

High Quality Preschool Curriculum

A Multi-Stage, Best Value RFP March 24, 2025

Due April 11, 2025 @ 2:00 PM

Davis School District Learning First

Davis School District’s Website:

www.davis.k12.ut.us http://www.davis.k12.ut.us/

Request for Proposals | High Quality Preschool Curriculum March 24 | 2025

TABLE OF CONTENTS

I. Notice of Request for Proposal

A. Objective B. Issuing Office and RFP Number C. Detailed Scope of Work D. Insurance Requirements E. Evaluation of Proposals F. Contract Duration G. Terms & Conditions H. Protected and Proprietary Information I. Questions and Answers J. Addendums K. Award of Contracts L. Invoice and Payments M. Key Dates and Timeline

II. Technical Proposals

A. Minimum Mandatory Requirements & Certification of Proposal B. Technical Offer

III. Evaluation

A. Technical Evaluation Criteria B. Pricing Evaluation

IV. Final Award Determination

Proposal Forms

A. Scoring Rubric B. Cost Proposal

DAVIS SCHOOL DISTRICT

REQUEST FOR PROPOSAL

# KH25-015

High Quality Preschool Curriculum

I. NOTICE OF REQUEST FOR PROPOSALS

A. OBJECTIVE

This Request for Proposals (RFP) aims to invite competitive sealed proposals from eligible publishers for the delivery of evidence-based curriculum materials intended for High Quality Preschool, ages 3-5. This multi-stage, best-value process may lead to multiple awards.

Davis School District does not guarantee any purchase amount and will not assume liability for costs incurred by proposers in the preparation or presentation of their proposals.

Additionally, DSD reserves the right to incorporate additional learning resources into resulting contracts as necessary without the need for revisiting the RFP process.

B. ISSUING OFFICE AND RFP REFERENCE NUMBER

Davis School District’s Purchasing Department is the issuing office for this document and all subsequent addenda relating to it. The reference number for the solicitation is KH25-015 This number should be referenced on all proposals, correspondence, and documentation relating to the RFP.

NOTICE: Wherever the term bid, bidder, bidding or quote appears in this solicitation, it shall be interpreted to mean offeror, as defined in 63G-6a-103(30), RFP, or Request for Proposals as defined in 63G-6a-103(38) and the procurement shall be conducted subject to the provisions of 63G-6a-701-711.

C. DETAILED SCOPE OF WORK

Requested Resources:

• Research-based materials and daily lesson plans for the following subjects:

Literacy and Language Arts Fine Arts Health Education Lifelong Learning Mathematics Physical Education Science Social Studies

• Books, manipulatives, and digital-based learning resources

• Benchmark & formative assessments

D. INSURANCE MINIMUM COVERAGE REQUIREMENTS

The offeror is required to maintain and provide proof of the following insurance coverage(s) during the term of the agreement as per Utah Government Operations Code 63A-4-103.

Proof of insurance must be submitted as part of your proposal:

Workers Compensation: The OEM’s offeror must comply with Utah’s requirements and provide a certificate of insurance.

General Liability Policy per occurrence - CONTRACTOR must carry insurance with policy limits no less than $1,000,000 per incident and $3,000,000 in aggregate.

Coverage to include bodily injury and property damage combined single limit.

Business Automobile Policy to include but not limited to liability coverage on any owned, non-owned, or hired vehicle used by OEM’s offeror personnel in the performance of this Master Agreement.

E. EVALUATION OF PROPOSALS

1. Evaluation of technical proposals will adhere to predetermined weighted criteria. Assessment methods may include individual rating/scoring, group consensus, or an alternative approach deemed most advantageous to the District. Technical proposals will be assigned scores on a scale ranging from zero (0) to five (5), with points weighted according to the criteria specified in the technical scoring rubric outlined in Schedule "A." Vendors must achieve a minimum of 150 points (70%) to progress to the subsequent evaluation stage, which may involve presentations if deemed necessary. In the absence of formal presentations, vendors scoring a minimum of 70% of the total possible points will proceed to the cost evaluation stage.

2. Stage Three: Cost evaluations will employ a formula to determine cost points:

(Proposed Cost/Lowest Cost) x 65.

3. Stage Four: Contract offer(s) will be extended to successful applicants based on the comprehensive evaluation process.

F. CONTRACT DURATION

This solicitation is expected to result in contract(s) of five (5) years duration without renewal options. Contract(s) will be executed in May of 2025, and will expire June 30, 2030. All online curriculum updates must be included in the pricing for the entire five (5) year period.

The District reserves the right to review contract(s) on a regular basis regarding performance during the term of the contract.

The District reserves the right to cancel contract(s) at any time with cause upon thirty (30) days written notice. Either party may terminate contract(s) without cause upon sixty (60) days written notice. In the event of early termination, the District reserves the right to enter negotiations with additional offerors without the need to re-issue and conduct a formal RFP process. In the event of early termination, the offeror agrees to complete all projects “in-process” regardless of the date of contract termination. Offeror shall be compensated for all completed work in accordance with the original contract terms as may be amended.

G. CONTRACT TERMS AND CONDITIONS

Any contract resulting from this RFP will be subject to the District’s Standard Terms & Conditions without exception.

H. PROTECTED AND PROPRIETARY INFORMATION

Protected information R33-7-107(1): If an offeror submits a proposal that contains information claimed to be business confidential or protected information, the offeror must submit two separate proposals: (a) One redacted version for public Districts, with all protected business confidential information either blacked-out or removed, District marked as “Redacted Version”;

and (b) one non-redacted version for evaluation purposes District marked as “Protected Business Confidential. An entire proposal may not be designated as “Protected” “Confidential” or “Proprietary.

Under the Government Records Access and Management Act, Utah Code §§ 63G-2-101 to - 901, as amended ("GRAMA"), certain information submitted in the proposal(s) may be open for public inspection or disclosure. Pursuant to Section 63G-2-309 of GRAMA, any confidential information provided to Davis School District which the Vendor believes should be protected from inspection or disclosure must be accompanied by a written claim of confidentiality and a concise statement of reasons supporting such claim.

I. QUESTIONS AND ANSWERS

Kindly direct all inquiries related to procurement through BidNet Direct. If any party submitting an offer requires clarification on any aspect of the RFP specifications, a written request may be electronically submitted via the BidNet website. Questions and their corresponding responses will be publicly posted on the BidNet website, and queries made via phone or email will not receive responses.

During the open solicitation period prior to the award, it is imperative that no individual, including district employees, board members, or members of the evaluation committee, be contacted regarding this RFP, except for the designated Purchasing Agent, Kelli Hall.

The evaluation committee reserves the right to engage in discussions with interested offerors to enhance clarity or gather additional information conducive to the evaluation process. Non-compliance with this stipulation may lead to disqualification from consideration.

J. ADDENDUMS

Addendums issued prior to the submittal deadline shall become part of the Request for Proposals (RFP). Addendums will be issued electronically via the Periscope/BidSync website.

K. AWARD OF CONTRACTS

In compliance with State of Utah Procurement Rules, this RFP will be handled in accordance with the rules of a multi-stage, best value sealed RFP process.

R33-12-301A (2): When buying a procurement item from a multiple award contract solicited through an RFP, a procurement unit may place orders with any vendor or contractor under contract based on which procurement item best meets the needs of the procurement unit.

Contracts awarded through the RFP process are awarded based on best value as determined http://www.prod.bidsync.com/ by cost and non-price criteria specified in the RFP. As a result, all vendors, contractors, and procurement items under contract have been determined to provide best value to procurement units buying from these contracts.

The Evaluation Committee, at their sole discretion, shall determine the successful offeror(s) based on the scoring results from pre-established evaluation criterion. Award of this RFP will be based on the most advantageous (best value) proposals and responsiveness to the solicitation. Considerations may include factors such as local presence, experience, performance ratings, past performance issues, inspection, testing, references, time and manner of delivery, cash payment term discounts, financial stability, suitability for purpose, and other relevant factors to reduce overall expenses to districts and/or increase levels of service.

The Committee reserves the right to waive any irregularities and informalities or to reject any or all offers submitted. Participating districts reserve the right to make award(s) deemed to provide best value.

L. INVOICING AND PAYMENTS

Invoices are to be submitted within 30 days of product delivery. Davis School District’s payment terms are net 30 days after receipt; offeror may negotiate different payment terms with participating districts once award has been made. Davis School District reserves the right to accept or reject any other payment terms offered.

ACH Electronic Direct Deposit is the preferred method for invoice payments.

M. KEY DATES AND TIMELINE

March 21, 2025 RFP Solicitation Issued

April 4, 2025 Deadline for Q&A

April 11, 2025 @ 2:00 p.m. Due Date & Time for Proposals

April 14, 2025 Committee Technical Review Begins

April 18, 2025 Final Committee Scores Due

April 21, 2025 Pricing Scores

April 28, 2025 Decision Announced

II. PROPOSAL RESPONSE FORMAT – NO MORE THAN 30 PAGES TOTAL*

*Important Notice: Proposals should adhere to a maximum length of 30 pages, encompassing title pages, cover letters and the technical proposal. Any submissions surpassing the specified 30-page limit may be considered non-responsive and disqualified from further consideration. Cost proposals should be submitted as a separate, stand-alone document.

A. Technical Offer:

All submissions must incorporate a digital technical proposal featuring embedded links to websites and/or recorded presentations. The document format should adhere to the following guidelines:

• For ease of evaluation, Technical Proposals should present a comprehensive point-by-point narrative, addressing each evaluation criteria in order. The response should detail how you may provide a solution to each item as presented in the scoring rubric.

• It is important to note that the criteria are not intended to restrict the content of the Technical Proposal or exclude any pertinent data.

Vendors have the flexibility, and are encouraged, to elaborate on the criteria to showcase the company's capacity to provide the district with an effective solution.

• The Technical Proposal should encompass all necessary information, as outlined below, but must not include any pricing details. The proposing company is expected to fulfill the following requirements as part of their Technical Proposal:

Required sections include the following:

Section A: Format

1. Scope of Resources:

• Provide a detailed description of the available resources, specifying their format (print and/or digital).

2. Cultural Inclusivity:

• Outline how the curricular materials authentically, respectfully, and meaningfully incorporate culturally inclusive practices based on current understandings.

• Describe how the format of resources aligns with the latest research on school readiness.

3. Guiding Principals:

• Describe how the curricular materials foster learning through play and developmentally appropriate practices.

• Outline how the curriculum fosters social, intellectual, emotional, physical, and language development.

4. Section B: Use

Assessment:

• Describe the assessment measures provided and how data can be used to guide teacher instruction.

Curricular Design:

• Describe scope and sequence of curriculum.

• Describe how teachers can track progress and set learning goals.

• Describe how your program utilizes learning targets and success criteria.

Teacher Support:

• Describe the online experience of your product in terms of ease-of-use by teachers..

• Describe the technical support that accompanies the product.

• Describe the teacher resources and editability of resources in the program.

Training:

• Agency provides various models of on-site, in-person training including hybrid options of teacher training, trainer of trainers, refresher training, and on-site support.

• Digital training and support is provided to all teachers, administrators, and stakeholders as needed.

• Agency has knowledgeable client-support staff who are available to personally provide immediate assistance.

5. Section C: Content

Describe how the curriculum aligns with USBE’s Early Learning Standards for Ages 3-5 in the following subjects:

• English Language Arts

• Fine Arts

• Health Education

• Lifelong Learning

• Mathematics

• Physical Education

• Science

• Social Studies

III. EVALUATION

A. Technical Proposal Evaluation Criteria A committee will evaluate proposals against the criteria listed below. Each area of the evaluation criteria should be addressed in detail in your proposal. All proposals in response to this RFP will be evaluated consistent with Utah Procurement Code, rules, policies, and the evaluation criteria as established in the RFP.

The process of award will be by committee. The committee will base their evaluation on the criteria listed below, and then apply the score based on the weighted value of each criterion defined.

Scoring shall be on a scale of 0-5. There are 215 total possible points. Vendors must score a minimum of 150 points on the technical evaluation (70% of total possible score) to progress to the cost evaluation stage.

Technical Proposal

Criteria Weight Total Possible

Format Scope of Resources 2 10 Cultural Inclusivity 2 10 Guiding Principals 2 10

Use Assessment 2 10 Curricular Design 3 15 Teacher Support 2 10 Training 2 10

Content Alignment 5 25

Total Possible Points:

B. PRICING EVALUATION

1. Each offeror whose proposal meets the required 70% score threshold will be asked to submit a cost proposal. The cost proposal is to be formatted as a “per-student-per-year” and “per-teacher” fee schedule.

2. The maximum cost score is 50 points. The formula to determine score will be as follows:

Proposed Price x 50

Lowest Price

C. FINAL AWARD DECISION

Offerors who progress through all three (3) stages of the evaluation process will have their final cumulative scores tallied. An award decision will be announced in April, 2025.

I. Notice of Request for Proposal