DRFP_Presentation_Conference and Site Visit_06152023.pdf

DRAFT REQUEST FOR PROPOSALS (DRFP)

80LARC23R0009

GROUNDS MAINTENANCE AND PEST

CONTROL SUPPORT SERVICES

PRE-PROPOSAL CONFERENCE AND SITE

VISIT

NASA John F. Kennedy Space Center

June 15, 2023 10:00 – 12:00 pm

GOVERNMENT TEAM MEMBERS

LaRonda Davis James, LaRC Office of Procurement, Contract Specialist

Daphne Darden, LaRC Office of Procurement, Contracting Officer

Shannon Davis, KSC Office of Procurement, Contracting Officer

Hillary Heard, KSC Office of Procurement, Contracting Officer Edward Nieves, Voting (KSC), Member Contracting

Officer’s Representative (COR) James Brooks, Voting Member (KSC)

Spencer Davis, Voting Member (KSC)

AGENDA

Conference Guidelines Procurement Overview Draft Request for Proposal Solicitation Reminders Site Tour

PRE-PROPOSAL CONFERENCE

GUIDELINES

The purpose of this pre-proposal conference is to help the industry understand the Governments requirements

FAR 15.201 Exchange With Industry Before Receipt of Proposals Encourages exchange of information consistent with procurement integrity requirements No “real time” questions will be answered during this conference and no telephone questions will be accepted All questions/communications regarding the DRFP or conference MUST be submitted in writing to LaRonda Davis James at larc-kgpciii@mail.nasa.gov and CC: LaRonda.L.DavisJames@nasa.gov

Formal responses to questions received will be posted on SAM.gov along with the list of attendees

Communication blackout will be invoked once the Final RFP is issued Nothing stated in this pre-proposal conference should be construed as a revision, unless subsequently issued in an amendment or incorporated into the Final RFP

In the event of any inconsistency between information provided at the pre-proposal conference and the Final RFP, the language in the Final RFP, including any amendments, will govern.

No pictures allowed during the site tour

PROCUREMENT OVERVIEW

The principal purpose of this contract is to provide all management, personnel, supervision, vehicles, equipment, tools, supplies/materials, and certifications/licenses necessary to perform grounds maintenance and pest management services for NASA at the John F. Kennedy Space Center (KSC). The contractor shall maintain healthy grounds, including turf, trees, shrubs, and plants.

The contractor shall perform preventive and responsive pest management services, as outlined in the Performance Work Statement (PWS). A hybrid FFP base contract with IDIQ FFP task orders will be awarded for the services to include, but not limited to:

Grounds Maintenance Landscaping Base Pest Management IDIQ Requirements: (in addition to the baseline pest control services) This acquisition will not support other NASA Centers’ requirements

Competitive HUBZone Set-Aside HUBZone eligibility will be verified with SBA

Meets the requirements of clause 52.219-14 “Limitations on Subcontracting (Oct 2022)”

NAICS Code: 561730 Small Business size standard $9,500,000

Period of Performance:

30-Day phase-in period Base Period with the potential of 4 One-Year Options 6-month extension

Period Start End Duration Phase-In Sept. 1, 2023 Sept. 30, 2023 30 days

Base Oct. 1, 2023 Sep. 30, 2024 12 months

Option 1 Oct. 1, 2024 Sep. 30, 2025 12 months

Option 2 Oct. 1, 2025 Sep. 30, 2026 12 months

Option 3 Oct. 1, 2026 Sep. 30, 2027 12 months

Option 4 Oct. 1, 2027 Sep. 30, 2028 12 months

Option 5 Oct. 1, 2028 Apr. 30, 2029 6 months

Place of Performance NASA Kennedy Space Center located in Merritt Island, Florida

Tentative Procurement Schedule*:

Final Posted on or about 6/26/2023 Bids Due 7/26/2023 Award 8/31/2023 Post Award Conference 8/31/2023 Transition/Phase-In 9/01/2023 Begin Base Contract Performance 10/01/2023*

* Dates are provided for planning purposes only and are subject to change.

Section E – Instructions to Offerors Contract Type: Firm-Fixed Price (E.2.1) Pre-Proposal Conference Instructions (E.2.4) Communications Regarding this Solicitation (E.2.3) Anticipated Award Date (E.2.5) Proposal Due Date (E.2.6) Proposal Preparation & Submission Instructions

(E.2.10)

DRAFT REQUEST FOR PROPOSALS

Proposal Preparation and Submission Instructions (E.2.10)

Contains all of the information required to properly respond to the solicitation

Electronic Submission of Proposals (E.2.10.2) No hard copy proposal shall be accepted Recommended that offerors submit a “test file” to the BOX site ahead of proposal due date Proposal Page Limitations (E.2.10.3)

The table summaries the proposal submission requirements, identifies page limitations, formatting, and organizes the proposal in 4 volumes:

Volume I – Technical Proposal Volume II – Past Performance Proposal Volume III – Price Proposal Volume IV – Business Proposal

Proposal Preparation and Submission Instructions (E.2.10)

Instructions for Volume I – Technical Proposal (E.2.10.4.1) Organized as Technical Considerations (subfactors) o Technical Capability/Management Approach (with requirements in E.2.10.4.1.1) o Pesticide/Herbicide Applications (with requirements in E.2.10.4.1.2)

Instructions for Volume II – Past Performance (E.2.10.4.2) E.2.10.4.2(B)(1) Offeror shall provide past or current performance or completed within the past 3 years from date of RFP issuance E.2.10.4.2(B)(2) The Offeror’s narrative of past performance shall demonstrate relevancy in size, scope, and complexity o Note that size is at least 400 acres per project (E.2.10.4.2(B)(2)(i))

Instructions for Volume III – Price Proposal (E.2.10.4.3) Pricing proposal shall include all prices for base period and all option periods

Instructions for Volume IV – Business Proposal (E.2.10.4.4) Submit a contract offer to include the signed SF1449, any addenda, registration in SAM, Section E.4, Offeror Representations and Certifications, and any additional required documentation

Evaluation Factors For Award (E.3)

E.3.2.1 For the Basis of Award the competitive source selection process will use Lowest Price Technically Acceptable

E.2.1(a) Proposals will be ordered according to price to assess the lowest price proposal. Only the lowest priced offer will be evaluated for Technical Acceptability and Past Performance

E.3.2.1(c) Failure to meet all requirements under any technical consideration will result in a technically unacceptable rating and preclude award

E.3.2.1(e) If the lowest priced offeror is found unacceptable, then the next lowest priced offer will be evaluated, and so on until a technically acceptable offer is identified

E.3.2.2 Technical proposal will be evaluated against technical considerations as “Acceptable” or “Unacceptable”

E.3.2.3 If the lowest priced offeror is determined to be “technically acceptable”, then the proposal will be evaluated under Volume II Past Performance. Past performance will be based on an “Acceptable/Unacceptable” basis

Evaluation Factors For Award (E.3)

Determination of Responsibility will be made prior to award IAW FAR

9.1 (E.3.2.6):

o Adequate financial resources, or ability to obtain them o Comply with proposed performance schedule o Satisfactory performance record (Shall not be determined responsible or non-responsible solely on basis of lack or relevant performance history) o Satisfactory record of integrity and business ethics o Organization, experience, accounting, operations controls, technical skills, or ability to obtain them o Otherwise, qualified and eligible to receive an award under applicable laws and regulations The Source Selection Authority will then select the Offeror' s proposal that is determined to be the best value to the Government based on the evaluation factors set forth in the solicitation (E.3.2.4)

Clauses incorporated by reference have the same force and effect as if there were included in their full text

Offerors are highly encouraged to perform a thorough review of the instructions, conditions, and notices

Potential Offerors are responsible for:

Submitting all questions by 2:00 p.m. EST on June 21, 2023, to the

Point of Contact (POC) − KGMPC III E-mail Address: LARC-KGPCIII@mail.nasa.gov − CC: LaRonda.L.DavisJames@nasa.gov

Checking SAM.gov periodically for updates and monitoring the site for any amendments

Downloading own copy of the solicitation and any amendments Compliance with all RFP instructions and submittal deadlines

Presentation slides, list of attendees and responses to questions received will be posted on SAM.gov

No information presented at this conference should be construed as a revision unless subsequently issued in an amendment or incorporated into the Final RFP

Solicitation Reminders

KSC SITE VISIT

Areas to visit during site tour:

– Industrial Area(CCHQ, O&C, SSPF), East

Causeway, NASA Pkwy, Space Commerce Way, Kennedy Pkwy, Contractors Rd, Grounds office space, VAB/Press Site/Turn Basin/OSB 2, Saturn Causeway, Crawlerways, PAD 39A area, and Samuel P Phillips Pkwy.

– Pictures are prohibited on this site tour