DRFP_KGMPC-III_Industry Questions.pdf

KGMPC III – Industry Questions from DRFP 80LARC23R0009

Item

Question Type RFP

Reference

RFP

Subsection

RFP

Question

NASA/KSC

Disposition (Response)

1 Procurement DRFP, E.2 E.2.10.4.2 What is the Past Performance needed to qualify? Can past performance extend to

7 years and key personnel past experience also qualify the firm?

The past performance needed to qualify is as described in section E.2.10.4.2. The Government views the criteria listed as the minimum experience required to demonstrate the capability to successfully execute grounds and pest control services at Kennedy Space Center.

2 Procurement DRFP, E.2 E.2.10.4.2 The draft Solicitation lists requirement for

Past Performance of work in the past three years with 400 acres. Can past performance extend to a five-year window and use our Corporate Officers and Key personnel experience as Past

Performance?

The past performance needed to qualify is as described in section E.2.10.4.2. The Government views the criteria listed for scope of effort and demonstrated performance within the time periods listed as the minimum experience required to demonstrate the capability to successfully execute grounds and pest control services at Kennedy

Space Center.

3 Procurement DRFP, E.2 E.2.10.4.2 Recent Performance is restricted to past 3 years. Can past performance to be

“overall confidence rating by combining past performance for all projects that have relative requirements but not all?

See the answer for question number #1.

4 Procurement B.1, PWS Pest

Management, Paragraph (ii)

Pest Control services are the same as stated in the solicitation? Will a subcontractors pest management experience suffice for this qualification

The Government will consider the past performance information (PPI) for the prime offeror, subcontractors, and or contractor team arrangement (as defined in FAR 9.6) that are proposed to perform the technical performance areas when such information is recent and relevant to those areas. Pest Control Services are defined in PWS, 4.1.2 with Pest Management

Qualifications in PWS 4.1.3.

5 Technical B.1, PWS Pest

Management

Operations

Access to water for filling spray tanks will be required. Is there a restriction to where we can fill our spray equipment?

No restriction

6 Technical General

What are the significant changes to the new solicitation workload from the incumbent contract?

1. Removal of Government provided fuel at no cost to Contractor shifting fuel procurement responsibility to the Contractor at their cost.

2. Total mowing acreage overall did not change significantly but some areas were removed, some added, and frequency levels changed to ensure underserved areas got more mowing at the expense of less mowing for some high frequency areas.

3. Moderate increased mowing and spraying for railroad areas.

4. Mosquito fogging reduced to one day a week from 3 and max of 78 sprays a year to 42.

5. Added tree maintenance support for trees outside of landscaped areas that may pose health, safety, or clearance concerns.

6. Added the Beach House for recurring pest control.

7. Added exterior insect pest control for East

Causeway, Press site, and Turn Basin for recurring support.

8. Increases IDIQ annual cap from $300,000 to

$500,000.

7 Procurement General

What is the award price for the incumbent contract? How many years has the incumbent S.C. Jones been operating the

KSC grounds

The contract 80KSC019C0020 was awarded on

November 1, 2018, to SC Jones in the amount of

$10,974,554.26. This contract has a period of performance end date of September 30, 2023.

8 Procurement DRFP, E.2 Attachment D-

Since Attachment D-09 was not provided with the Draft RFP we assume there will be a question-and-answer time period after these questions are answered/ and or any recommendations are implemented and after the solicitation is issued?

NASA is willing to allow an additional question/answer period after the Final RFP is submitted.

9 Procurement DRFP, E.2 Vol II, E.2.10.4.2E

Is E-05 Consent Letter required if no partners or significant Sob-Contractor is proposed?

Per E.2.10.4.2E, the offeror shall submit a written consent letter from each proposed significant subcontractor, teaming partner, and joint venture partner authorizing the release of past performance information to the offeror and allow NASA to discuss past performance information with the offeror. If no, proposed significant subcontractor, teaming partner, or joint venture partner is proposed, the form is not applicable.

10 Technical B.1, PWS 4.1.2, Recurring

Services

Historically how many PC Trouble Calls occur Annually under Recurring Services?

11 Technical B.1, PWS 4.1.2, Recurring

Services

Are Recurring Trouble Calls for Interior as well as Exterior Pest Control?

Yes

12 Technical B.1, PWS 5.5, Land

Clearing

There was mention of cutting mangroves during the site-visit. Is it correct that mangroves may only be trimmed a licensed Florida Agencies approved technicians?

No, mangroves do not need to be trimmed by licensed Florida Agency technicians.

13 Procurement DRFP, E.2 2.10.4.4.1, Vol

IV Additional

Required

Documentation

Does the NASA Safety and Health Plan required in Vol IV have any page limitation and should it be submitted with proposal?

The Safety and Health Plan required under Volume

IV - Business Proposal has no page limitations and should be submitted as part of its Business

Proposal in accordance with E.2.10.4.4.1 (with page limits referenced in E.2.10.3).

14 Procurement DRFP, E.2 2.10.4.2, Volume II – Past

Performance, ii

Relevant/pertine nt scope

Is Past Experience being evaluated on similar past contracts which only includes services for herbicide and ornamental pest control or is NASA requiring Past

Performance in Full-Service Pest

Control?

Past Experience and Past Performance are evaluated separately. Per RFP 3.2.2, The

Government will evaluate the Offeror’s Technical

Proposal based on its ability to meet all of the requirements in Section E.2.10.4.1, which includes

Past Experience. If the lowest priced offer is deemed technically acceptable, then the offeror will be evaluated for Past Performance in accordance with 3.2.3. The Offerors past performance narrative must demonstrate relevancy in size, scope, and complexity (see 2.10.4.2B(2)). The Offeror shall demonstrate relevance in past contracts as stated in 2.10.4.2B(2)(ii), in which the Government is requesting full pest control services as described in the PWS in an industrial setting.

15 Technical B.1, PWS 2.1.6, Vegetation

Control KSC

Railroad Track

Recurring

Service

How many miles of Railroad tracks are required to be maintained at KSC? It was stated on the site-visit there were over 30 miles to be maintained at KSC. Is this correct?

20.09 miles of active track

16 Technical B.1, PWS 2.1.6, Vegetation

Control KSC

Railroad Track

Recurring

Service

The PWS states, “The base operations contractor will provide any required unique rail equipment to facilitate performing this requirement.” Please clarify? Does this include the vehicle, tank, sprayer, etc. or just rail gear?

It includes the tank and sprayer on a rail cart, vehicle for towing rail cart will not be provided.

17 Technical Cover letter DRFP Feedback There are about 700 facilities and buildings grouped throughout KSC’s over

144,000 acres (219 square miles).

Additionally, it is 34 miles long and roughly six miles wide. On the site-visit it was stated there were over 900 acres of

Improved/Industrial Areas and there were over 1,200 acres of roadways and right of ways to be maintained under this contract. Combined it was stated to encompass approximately 2,100 to 2,300 acres requiring maintenance. If this is correct, should relevant size of 400 acres be re-evaluated as the minimum to be considered similar in size, scope and complexity as it relates to this contract?

The past performance needed to qualify is as described in E.2.10.4.2. The government views the criteria listed as the minimum experience required to demonstrate the capability to successfully execute grounds and pest control services at

Kennedy Space Center.

18 Procurement/Tec hnical

DRFP, Sec E

- Solicitation

Provisions

E.2.10.4.1.1(a) and E.2.10.4.1.2

The DRFP Proposal Preparation and

Submission Past Experience Instructions establishes a minimum Past Experience for Grounds Maintenance only and no

Past Experience for Pest Control

Services. Should the provisions include proposal requirements for both?

DRFP Section E.2.10.4.1.1(b)(1), (2) and (4) of the

Staffing Plan requirement is applicable to both grounds maintenance and pest control services.

Additionally, section E.2.10.4.1.2(c) requires certification from persons designated on-site for herbicide and pesticide services. Per the State of

Florida, persons qualify to take the certification examination by experience or by education plus experience. (See Section 482 F.S. and Chapter

5E-14.117). The Government considers this to satisfy the experience for pest control services.

19 Procurement/Tec hnical

DRFP,

E.3.2.2

Technical

Proposal

E.3.2.2

Technical

Acceptable/Una cceptable

The Government will evaluate the Offeror's Technical Proposal based on its ability to meet all the requirements in Section E.2.1 0.4.1, VOLUME I- TECHNICAL PROPOSAL as outlined below:

1. Technical Capability/Management

Approach:

(a) Past Experience

(b) Staffing Plan

2. Pesticide/Herbicide Applications Certification & Licenses.

Is there any requirement in Tech Proposal that evaluates Pest Control Management Approach parts (a) Past Experience, and

(b) Staffing Plan?

The RFP will be updated under E.2.10.4.1(b) to provide clarity. Additionally, see the answer for question #18.

20 Procurement/Tec hnical

DRFP, E.3.2 E.3.2.2

Technical

Acceptable/Una cceptable

Other than just having a Florida License, are there any other Technical or Past

Experience Requirements?

Per RFP 3.2.2, The Government will evaluate the

Offeror’s Technical Proposal based on its ability to meet all of the requirements in Section E.2.10.4.1, which includes Past Experience. If the lowest priced offer is deemed technically acceptable, then the offeror will be evaluated for Past Performance in accordance with 3.2.3. The Offerors past performance narrative must demonstrate relevancy in size, scope, and complexity (see 2.10.4.2B(2)).

21 Technical DPWS, 2.1 2.1.1 General Diesel and gasoline fuels will not be provided to the contractor by the government. The contractor is responsible for procuring fuel and fueling all equipment at their cost.” Since diesel and gas has been provided by NASA for all equipment except transportation of employees for the last 15 years and before, the following information needs to be provided to offerors:

What are NASA requirements for storage of fuels on KSC?

Fuel storage is allowed. All contractors must comply with KNPR 8500.1 which outlays appropriate spill prevention and response.

22 Technical DPWS, 2.1 2.1.1 General In regard to diesel and gasoline provided by the contractor, what are NASA requirements for transporting and disbursement of fuels on KSC?

NASA requirements for transporting hazardous materials are laid out within NPR 6200.1 D Chapter

2: The Agency complies with Federal HAZMAT transportation law by following DOT HAZMAT training requirements for employees involved in pre-transportation, transportation, and the packaging process of the transportation of

HAZMAT in commerce. Contractors are also required to comply with KNPR 6000.

23 Procurement/Tec hnical

DPWS, 2.1 2.1.1 General In regard to diesel and gasoline provided by the contractor, what training will be provided for personnel transporting and dispersing of fuels on KSC?

There is government provided training available for transporting of hazardous materials

24 Procurement/Tec hnical

DPWS, 2.1 2.1.1 General RCOMMENDATION: Reconsider the change to require contractor be responsible for procuring fuel and fueling all equipment at their cost for the following reasons:

1) This change poses a significant environmental risk not necessary. Fuel operations at KSC have been closely monitored and carried out by limited long term experienced personnel. It doesn’t make sense to risk any potential fuel spills by lesser capable personnel. Fueling operations take place in extremely sensitive environmental areas and it just makes common sense to mitigate that risk.

2) This change will result in a considerable KSC operating cost. A small business is at the mercy of local prices without the ability to negotiate and purchase in large quantities.

Per PWS Section 2.1.1, "the contractor is responsible for procuring fuel and fueling all equipment at their cost."

25 Procurement DRFP Clauses Will there be an EPA clause provided in this contract?

NOTE: In the absence of an applicable

EPA contract clause, there is no authority for the Government to provide relief for unanticipated inflation under a FFP contract.

No, the Government is not considering the EPA clause.

26 Technical DPWS, 2.1 2.1.1 During the site-visit at almost every area requiring mowing service, it was stated the current mowing frequency and then followed up with ‘We have increased the frequency in this area.” Has the scope of mowing service requirements significantly increased in the solicitation from the current contract?

The total scope of mowing has not significantly changed, see answer on question 7 also.

27 Procurement Sec E -

Solicitation

Provisions, E.2.10.3 Are copies of the Technical Consideration

2 Pesticide/Herbicide Applications

Certification & Licenses part of the Page limitation? Would the Government consider not including it in the page count?

The Government will rectify the page count for

Pesticide/Herbicide Applications Certification &

Licenses page limitation in the final RFP.

28 Technical DPWS, 4.1 4.1.2 Because of the required response times-

Trouble Calls: Urgent Pest Trouble Calls

(UPTC) shall be eliminated during first shift within one (1) hour. Routine Pest

Trouble Calls (RPTC) shall be eliminated within one business day. Who or what

Activity will notify contractor of a UPTC and RPTC services call?

See Work Control requirements in PWS 1.1 for

UPTC and RPTC standards. Facility managers, base operations contractor work control center personnel, COR, and Maximo work control systems are the notification methods.

29 Technical DPWS, 4.1 4.1.2 Because of the required response times-

Trouble Calls: Urgent Pest Trouble Calls

(UPTC) shall be eliminated during first shift within one (1) hour. Routine Pest

Trouble Calls (RPTC) shall be eliminated within one business day.

Will notification to contractor of a UPTC occur during normal working hours or anytime necessary?

Normal working hours

30 Technical DPWS, 3.1 3.1.2 A License/Certification is required by

Florida law issued by the Florida

Department of Agriculture and Consumer

Services (FDACS) to apply fertilizer commercially ("for-hire") on commercial properties, or to parks or non-agricultural fields. Each individual fertilizer applicator must have this certification, not just a supervisor. Does this License/Certification required to apply fertilizer in Florida also apply at KSC?

Yes, Per PWS 1 "The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, supplies and materials, certifications/licenses, and other items and services necessary to perform grounds maintenance and pest management services at

Kennedy Space Center."