Coverletter_DRFP_80LARC23R0009.pdf

Reply to Attn of:12

National Aeronautics and Space Administration

Langley Research Center 100 NASA Road Hampton, VA 23681-2199

May 30, 2023

TO: All Potential Offerors

SUBJECT: Draft Request for Proposal (DRFP), Solicitation No. 80LARC23R0009, for Kennedy Grounds Maintenance and Pest Control Services III (KGMPC III)

You are invited to review and comment on the National Aeronautics and Space Administration (NASA) Kennedy Space Center (KSC) Grounds Maintenance and Pest Control Services III (KGMPC III) solicitation. The principal purpose of this requirement is to provide grounds maintenance (grass mowing, edging, herbicide treatment, vegetation control for KSC Railroad tracks, landscaping, and tree and shrub pruning, fertilization), pest control services (pest identification and management, wildlife control, pesticide) and IDIQ task orders (removal of trees, shrubs and stumps, repair and replacement of grasses areas, land clearing, fire line clearing, emergency clean-up, and pest control services, in addition to the baseline pest control services). Langley Research Center (LaRC) will serve as the buying office for this procurement. Once the contract is awarded, the contract will be administered by KSC.

The Potential offerors are encouraged to comment on all aspects of the draft solicitation (Attachment D-01: PWS along with the Continuation of SF1449 Section E for Solicitation Provisions: which includes 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services and 52.212-2 Evaluation – Commercial Products and Commercial Services), including the requirements, schedules, proposal instructions, and evaluation approaches, any perceived safety, occupational health, security (including information technology security), environmental, export control, and/or other programmatic risk issues associated with performance of the work. Potential offerors should identify any unnecessary or inefficient requirements, encouraged to comment the clarity of the requirements, and the Section E Instructions to Offerors and the Evaluation Criteria.

This competitive acquisition will result in a Hybrid Firm-Fixed Price (FFP) with the ability to issue Indefinite Delivery Indefinite Quantity (IDIQ) task orders. The contract will have a total potential period of performance of five (5) years, including a 30-day phase-in, four (4) 12-month option periods, and an option to extend services for up to 6-months beyond the 5-year period of performance as shown below:

Period of Performance

Period Start End Duration

Phase-In Sept. 1, 2023 Sept. 30, 2023 30 days

Base Oct. 1, 2023 Sep. 30, 2024 12 months

Option 1 Oct. 1, 2024 Sep. 30, 2025 12 months

Option 2 Oct. 1, 2025 Sep. 30, 2026 12 months

Option 3 Oct. 1, 2026 Sep. 30, 2027 12 months

Option 4 Oct. 1, 2027 Sep. 30, 2028 12 months

Option 5 Oct. 1, 2028 Apr. 30, 2029 6 months

Each period (except for the Phase-in period) will include four (4) CORE CLINs for sustaining Grounds Maintenance and Pest Control Services, which include the following: CLIN 1 – Mowing and Herbicide; CLIN 2 – Landscaping and Tree Maintenance; CLIN 3 – Pest Control;

CLIN 4 – IDIQ. Note: The Phase-in period will be provided on a separate CLIN.

The North American Industry Classification System (NAICS) code for this acquisition is 561730, and the small business size standard is $9,500,000.

Potential offerors should ensure its company is listed in the online database(s) for the following:

(1) System for award management: https://www.sam.gov/SAM/

(2) U.S. Department of Labor Veterans’ Employment and Training Service, VETS-4212

Reports: https://vets4212.dol.gov/vets4212/

(3) Date Universal Numbering System (and the transition to the US Government’s unique entity identifier (UEI)): https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update

The successful offeror must pass an Equal Employment Opportunity (EEO) clearance before contract award (See FAR 22.805).

The current planned release date for the Final Request for Proposal (RFP) is on or June 26, 2023, with proposals being due July 26, 2023 (approximately 30 calendar days later).

The anticipated contract award date is no later than August 31, 2023, with an effective date of September 1, 2023. The contract will be performed onsite at NASA John F. Kennedy Space Center.

The following additional information is provided to assist in understanding this acquisition:

1. A Phase-in period will be conducted. The phase-in period is currently estimated to be 30 days. Would a 30-day phase-in be feasible based on the requirements of the PWS?

2. The Government will make available existing Installation-Accountable Government

Property (IAGP) for onsite contract performance.

3. Pre-Solicitation Conference: A pre-solicitation conference will be held on June 15, 2023, at 10:00 a.m., EST. The anticipated length of the pre-proposal conference will be about two hours. Transportation will be provided during the site visit, so it is advised that potential offerors arrive on time (reference DRFP E.2.4)

4. Organizational Conflict of Interest: NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI). Offerors should refer to NFS clause 1852.209-71 Limitation of Future Contracting, for a description of the potential conflict(s) and any restrictions on future contracting. Reference NFS clause 1852.237-72 Access to Sensitive Information which references the OCI plan as a contract compliance document (DRFP E.2.10.4.4.1.2(a) provides guidance related to OCI mitigation/avoidance plans).

5. Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS

Box: Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform. Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box.

Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box. (Reference DRFP E.2.10.2)

6. Additional Areas of Emphasis for Feedback: NASA LaRC seeks feedback on the clarity and content of the following:

a. Volume 1 – Technical Proposal and Technical Considerations (reference DRFP

E.2.10.4.1-E.2.10.4.1.2 and E.3.2.2)

i. Clarity on 400 acres per project under Past Experience.

ii. Clarity on Staffing Plan requirements.

b. Volume 2 – Past Performance (reference DRFP E.2.10.4.2 and E.3.2.3)

i. Number of references

ii. What is expected for “Proposal Content” and definitions for recent and relevant.

c. Volume 3 – Price (reference DRFP E.2.10.4.3 and E.3.2.4)

d. Attachment D-01 – Performance Work Statement

i. Clarity on the work to be performed at KSC.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable Document Format (PDF).

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments, and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Ombudsman for this acquisition is provided below.

Contact Information Rick Marrs, Deputy AA for Strategic Infrastructure Phone: (202)358-0941 Email: Richard.l.marrs@nasa.gov

This DRFP is not a solicitation and NASA is not requesting proposals. This DRFP does not commit NASA to pay any proposal preparation costs, nor does it obligate NASA to procure or contract for this requirement. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Any comments regarding the DRFP should be submitted electronically in writing, to LaRonda Davis James at LARC-KGPCIII@mail.nasa.gov and cc: LaRonda.L.DavisJames@nasa.gov no later than June 21, 2023, 2:00 p.m., EST. Telephone questions will not be accepted.

All questions shall be submitted on the standard KGMPC III Question Form under Attachment E-01. If a respondent believes their comments contain confidential, proprietary, competition sensitive, or business information, those questions/comments shall be marked appropriately. However, questions that are marked as containing confidential, proprietary, competition sensitive or business information will not be provided a Government response.

The Government will consider all comments received in preparation of the Final RFP. To the extent a comment leads the Government to revise the acquisition approach or requirements, the change will be reflected in the Final RFP. Some DRFP questions and comments may receive a posted response to the GPE if the Contracting Officer determines that a response would facilitate additional understanding of the solicitation. The Government may also respond via the GPE to comments and/or questions received following the issuance of the Final Request for Proposal (RFP).

Daphne Darden Contracting Officer

Enclosures:

Draft RFP 80LARC23R0009_Section E_Provisions Draft RFP_Attachment D-01_PWS Draft RFP_ Attachment E-01_KGMPC III Question Form

DAPHNE DARDEN

Digitally signed by DAPHNE

DARDEN

Date: 2023.05.30 11:29:48 -04'00'