KEYS_Bid_11-25_Addendum_2.pdf
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- Attached to
- Specifications for Purchase of Autotransformer
- Solicitation number
- 11-25
- Issued by
- Florida
About this file
This document is Addendum 2 for KEYS Bid 11-25, issued by Keys Energy Services (KEYS), a municipal electric utility in Key West, Florida, for the purchase of an autotransformer. The addendum provides a comprehensive set of questions and answers addressing key bidder inquiries about the procurement. The document clarifies important details such as manufacturing location preferences, delivery expectations, bid evaluation criteria, and pricing considerations. Specifically, KEYS confirms that while they prefer North American manufacturing, international manufacturers can submit bids if they meet all applicable ANSI, IEEE, and NEMA standards.
The addendum reveals KEYS' flexibility in the procurement process, noting that they do not have a fixed delivery date and that lead time will be a significant factor in bid evaluation, with shorter lead times viewed more favorably. The utility is open to escalating pricing structures, provided the escalations are clearly defined and tied to easily discernible metrics. Additionally, KEYS indicates willingness to accommodate potential logistical challenges, such as accepting a domestic U.S.-based service partner for field services and offering assistance with barge delivery coordination if bridge restrictions necessitate alternative transportation methods. The document underscores KEYS' commitment to finding a suitable autotransformer solution while maintaining technical standards and operational flexibility.
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KEYS BID 11-25 SPECIFICATIONS FOR PURCHASE OF AUTOTRANSFORMER
Addendum 2
Questions and Answers:
1. Can the city accept this unit and its components/parts made outside of North America?
While KEYS maintains a preference for North American manufacturing, bids from international manufacturers can be submitted as well, provided that all applicable ANSI, IEEE, and NEMA standards are fully met.
2. Is there any expected delivery date?
KEYS does not have a fixed delivery date.
3. How will bid evaluation consider the lead time?
Lead time will be taken into account as a significant factor in the bid evaluation process. It will be carefully considered and weighted, with shorter lead times viewed more favorably.
4. Can the city accept the escalating pricing?
Please clarify the definition of “escalating pricing”. Generally, KEYS will not deem a bid non-compliant for including some manner of “escalating pricing”, provided it is clear the components to which escalations may apply, and potential escalations are tied to metrics which are readily, and easily, discernable. However, KEYS reserves the right to weigh a bidder’s inclusion of “escalating pricing” in making its award determination.
5. Can international manufacturers (outside North America) submit bids provided all
ANSI, IEEE, and NEMA standards are fully met?
Yes. Bids from international manufacturers, provided that all applicable ANSI, IEEE, and NEMA standards are fully met, can be submitted as well.
6. Would a domestic U.S.-based service partner satisfy the requirement for field service availability in the Southeast?
Yes, a U.S.-based service partner is acceptable.
7. If barge delivery is required due to bridge restrictions, will KEYS assist with coordination or provide guidance for offloading at the Florida Keys Aqueduct facility?
Yes. KEYS can assist with coordination efforts and provide guidance for offloading at the Florida Keys Aqueduct facility, if barge delivery becomes necessary due to bridge restrictions.
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